Loading...
HomeMy WebLinkAbout2013-02-05 Town Council MinutesVail Town Council Meeting Minutes Tuesday, February 5, 2013 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Kerry Donovan Kevin Foley Ludwig Kurz, Mayor Pro -tern Margaret Rogers Susie Tjossem Members Absent: Greg Moffet Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Lorelei Donaldson, Town Clerk The first item on the agenda was Citizen Participation. Jonathan Levine said after his last meeting with the Chief of Police, he wanted to talk to the Council. He said 10 days ago, there was a meeting of all the transportation folks. He said the Chief has not done his due diligence. The restaurants and other people are unhappy with the transportation ordinance. He said most of the companies that have been misbehaving are now gone. They need to revise the ordinance and not have the chief be the point person for this job. Daly said this is a staff issue and that the town manager should address. Zemler said this is the town's policy and program, not the chief s program. Levine said someone who understands this issue and is out on the streets need to be in charge. Daly said the town will review at the end of the ski season. Zemler said he will follow-up. The second item on the agenda was the Consent Agenda. The consent agenda consisted of the approval of the January 8 and January 15, 2013, meeting minutes and the approval of Resolution No. 5, Series of 2013, an Intergovernmental Agreement (IGA) with Eagle County for Animal Control Services. Foley made a motion to approve the minutes of January 8, 2013, meeting. The motion was seconded by Kurz. A vote was taken and the motion passed unanimously, 6-0. Foley made a motion to approve the minutes of January 15, 2013, meeting and the motion was seconded by Rogers. A vote was taken and the motion passed unanimously, 4-0 with Donovan and Kurz abstaining as they were not present at this meeting. Town Council meeting minutes of February 5, 2013 Page 1 Rogers made a motion to approve Resolution No. 5, Series of 2013, and the motion was seconded by Foley. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was the Town Manager Report. Zemler said with the redevelopment for the Main Vail Fire Station, staff had been holding the second floor as potential interim use for the municipal office. Two EHU's were on hold. Staff received 2 bid proposals, which were $100,000 over what was originally anticipated. This money could come from the buy down program. Daly asked who would use these units. Zemler said firefighters would use them, but if they didn't use them, it would be used for other first responders. Fire Chief Mark Miller said the units would be nice, insulated to what would be in a typical condominium unit. He is sure dispatchers and other first responders would use the units. Zemler stated the Timber Ridge project has been paid off as of February 4, 2013. He thanked Dee Wisor and Judy Camp for their help in getting this difficult process completed. The fourth item on the agenda was a presentation of the Memorial Weekend 2013 special event proposal Kelli McDonald, Economic Development Manager, said the Council allocated $85,000 toward the funding of an event to be held on Memorial Weekend 2013 to kick off the summer season. The Commission on Special Events (CSE) has taken several steps to arrive at a concept for Council's consideration and approval. Research was conducted with focus groups comprised of representatives of the Vail target audience, as well as an online questionnaire that was sent to a database of 4,000. The culinary concept received the most traction of the concepts tested. FEAST! Vail is the concept being proposed, which would bring a fresh look at the superior culinary talent here in Vail by pairing local chefs against some of the best talent from Denver. There would be intimate food and wine pairings, 12 custom seminars daily, an exercise and culinary event, apras events to meet guest chefs and a farm -to -table event. Complete information is in the attached presentation including estimated ROI, community involvement, marketing strategy, budget framework and next steps. The CSE will work collaboratively with Highline Sports and Entertainment, the event promoter, to further develop the proposed events components and to ensure that the Vail restaurant community will embrace the concept. Sonny Kierstens from the CSE said thanks for the continued support of the CSE. CSE had been tasked to find an event to kick off summer. The CSE thoroughly vetted a lot of events that are weather neutral. Jeff Brausch, an owner of Highline Sports and Entertainment, said the Memorial Day concept parallels the Labor Day weekend event, Gourmet on Gore. Memorial Day has historically been a soft weekend with questionable weather, significant competition, family challenges around school and other issues. The CSE did research and culinary events rated strong. They reached out to several restaurant owners, event producers of food events and other culinary event experts. They have key connections in the culinary field and media partnerships. The event gives attendees a chance to have first hand experience with chefs. Donovan asked about the weather. The Dobson is a site that will have tents and convertible areas so they can move inside. They are looking at different pods of tents in several areas. Donovan said this didn't feel different from Taste of Vail or Gourmet on Gore. What makes this truly unique to blow away other Memorial Day events? Brausch said specific programming will come from Katie Till with Highline Sports. Challenges from Vail will be issued to Denver. Or attendees can hike with Mike Kloser or other special guests. Monday of Memorial Day Town Council meeting minutes of February 5, 2013 Page 2 Weekend will host "Vail's biggest table, with a farm -to -table outdoor guest chef and a Vail chef and will be a truly unique outdoors experience". Donovan asked how a farm -to -table event could be produced in Vail in May and was told there are things in season. Daly asked when marketing would start for the event, to which Adam Sutner said there wasn't much room in this budget for marketing so they would be talking to the Vail Local Marketing District Advisory Council (VLMDAC). More robust front range marketing and working with a guest chef from the Denver 5 organization would commence May 1. Highline will focus on local marketing. $10,000 is budgeted. When asked whether the local restaurant community was engaged, Council was told Brian Nolan and Matt Morgan had met with them and they believe there will be strong support from this section of the community. CSE and the VLMDAC will perform an audit upon completion. Event organizers are expecting up to a thousand people/day for this first year event. The focus for the first year will be to introduce the visiting chefs to the public and to get great exposure. Kelli McDonald, Vail Economic Manager, requested Council move to approve this Memorial Day event. Foley made a motion to approve $85,000 from CSE to host this event, with a second from Donovan. A vote was taken and the motion passed unanimously, 6-0. The fifth item on the agenda was an update on the Burton US Open. Kelli McDonald said Council allocated $400,000 toward the funding of the Burton US Open Snowboarding Championships to be held February 25 — March 2, 2013. Peggy Wolfe, Highline Sports and Entertainment, gave an update on the estimated ROI, sponsorship benefits, community involvement, marketing strategy, broadcast schedules and event schedules. Wolfe said they are excited about the new marketing of television ads, radio and marketing plan which is being implemented and is getting good reception. The web site is open and is getting a lot of viewing. On a grass roots level, the state is canvassed with flyers and posters and they were at the x games in Aspen. Social media is being well received, the Miracle Card is being used to get a deal in Vail. Each vendor makes its own deals. The cards will be available at the info centers and welcome center. The community and retailers want to be part of this event. The Lionshead activations include Friday and Saturday movie nights and running snowboard movies that are family friendly. Solaris concerts will be more adult. A photo booth green screen will also be in Lionshead and there will be a scavenger hunt for families. School outreach is in development, one -of -a -kind meet and greets for local schools, including RSES, VMS and Children's Garden of Learning. Webcast and TV casts will show live versions of competitions. It will air live on NBC and universal stations. An updated schedule shows the depth of the program. Multiple feeds will be placed throughout the town. Donovan said the buzz is big. The sixth item on the agenda was a request for additional funding for the EGE Air Alliance of $30,000 for 2013. Mike Brown, President of Alpine Bank of Avon and Edwards, said the Alliance is trying to move ahead. He has been involved since 2002, a long with Chris Romer and the Vail Valley Partnership. The EGE Air Alliance is a 501 c6 not -for -profit entity dedicated to creating a vibrant flight service program at the Eagle County Regional Airport. The EGE Air Alliance is a public - private partnership with participants including local municipalities and private business stakeholders. Over the past five years, the community has lost 27% of the available seats into Town Council meeting minutes of February 5, 2013 Page 3 the Vail/Eagle County Regional Airport (EGE). For EGE in the winter of 2007-08 (the peak year for enplanements), there were 273,000 available inbound seats. This winter there are 212,000 inbound seats, with a 34,000 seat decrease from last winter. EGE Air Alliance is working to confirm a nonstop flight from Houston this summer on United Airlines: 5 days a week, from June 27th through September 7th. The 2013 budget includes a $6,500 line item for administrative costs for the air program, so if approved, this would mean adding $23,500 to the 2013 budget. Tjossem asked if numbers are down due to Aspen's air service increasing. Romer said it could be. They are in the process of hiring a consultant to determine the stats. Romer said in the winter, EGE is busier on a Saturday than the Colorado Springs airport. The business community needs to step up and help grow the alliance. He reviewed the power point with Council. Mike Brown said the competition is fierce. There is a need to increase the pool of support from the community. They are looking for opportunities in the future. The first opportunity is a Houston nonstop flight five days a week. Texas has the highest part time homeowners in the valley and the top 3 out-of-state visitors in the Vail Valley. It acts as a feeder hub from all over the USA and Mexico. EGE is asking for funding for 2013 of $30,000. 2014 and beyond, they need a long term sustainable model of $1.8 to $2.4 million a year. They need to revisit Chicago and winter service from Toronto. They need to make custom clearance easier and a Dulles flight from Washington D.C. is on the future list. They are working to meet $396,000 by mid - February. Daly said VRI may be looking to reduce their portion of funding. If you look at their winter flights, they will continue. Romer said they are looking at this model. VRI is not changing their contribution but, they will change their retail stores and lodges and different organizations will be contributing separately, a shift in execution not in contributions. In regard to the summer flight for Houston, VRI will be contributing to this flight as well. Tjossem said to be bold and ask for more money. That is not a lot of money to be requesting. Tjossem said the town should take a leadership role and send the message that they are behind traveling to Vail via air. This is a positive message for the community and guests. We need to get behind the airport. Tjossem suggested the town give them $100,000. Daly said they only asked for $30,000. Foley asked where the money would come from. Zemler said reserves from the general fund. Romer said regardless of the funding amount, the goal is to keep the public funding the same. The private sector must step up and pay as they are the direct beneficiaries. Jim Lamont, representing the Vail Homeowners Association (VHO), said there should be a sales tax supported funding mechanism. He just went through Houston from Mexico. If we're looking at Houston to be a hub from Mexico and South America, don't. It is the worst run airport for guests coming from Mexico. It is not a good operation. Kurz made a motion to approve the funding request for $30,000. Rogers seconded the motion. Donovan said she is going to support this but wants the Council to reflect on how much they have dipped into the general fund. Daly said $1.2 million and counting. He said additional money could be available if it's tied to additional flights. A vote was taken and the motion passed unanimously, 6-0. Town Council meeting minutes of February 5, 2013 Page 4 The seventh item on the agenda was approval of Resolution No. 3, Series of 2013, a resolution approving an encroachment into an existing view corridor, pursuant to Section 12-22-6, Encroachments Into Existing View Corridors, Vail Town Code to allow for the encroachment of an addition to the Lionshead Centre Building into View Point #8, located at 520 East Lionhead Circle/Lot 5, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. George Ruther, Community Development Director, said view corridors have been established within the Town of Vail to maintain and protect certain views to the surrounding area from public plazas and pedestrian ways. Encroachments into existing view corridors are allowed when it can be determined that the proposed encroachment does not negatively impact the intended purpose of the view corridor. Three residential property owners within the Lionshead Centre Building are proposing to complete residential additions to their dwelling units. The proposed additions encroach into View Corridor #8. In order to construct the residential additions as proposed, the property owners must first be granted permission by the Town of Vail to encroach upon the existing view corridor. There was a site visit at the work session to this site. 1 foot 3 inches to about 2 feet of roof eave with residential addition of approximately 800 feet would be the overall impact. The Planning & Environmental Commission (PEC) has granted an approval of the request for an encroachment into View Corridor #8. The approval was granted based upon the review of the criteria and findings outlined in the memorandum to the PEC dated, January 14, 2013. Staff recommends the Council uphold the approval of the PEC and grant an approval of Resolution No. 3, Series of 2013, as read. This does not negatively impact the view corridor. Two conditions of approval are Design Review Board approval and the approval into an existing view corridor will be null and void upon the demo of the building. Rogers made a motion to approve Resolution No. 3 with conditions and the motion was seconded by Kurz. Donovan will not be supporting this resolution. These are sacred view corridors. Daly said the remodel extends 25 feet 4 inches to the south of the building. Daly said he has the same concerns as Donovan. This will significantly reduce the view corridor to the east. A vote was taken with a tie, 3-3 vote, with Tjossem, Daly and Donovan against. The motion died. The eighth item on the agenda was a request to table first reading of Ordinance No. 21, Series of 2012, an ordinance for prescribed regulation amendments, pursuant to Section 12-3- 7,Amendment, Vail Town Code, to allow for amendments to Section 12-8B-7,Height, Vail Town Code, to establish an allowable building height for golf course clubhouses within the outdoor recreation district, and to allow for amendments to Section 12-2-2, Definitions, Vail Town Code, to define the terms golf course and golf course clubhouse, and setting forth details in regard thereto. George Ruther, Community Development D ent Director, said the applicant is requesting to table the public hearing of Ordinec 1�es of 2012 to the February 19, 2013, Council meeting.�P• •. . Donovan made a motion to table the first re#4n!f9thje February 19, 2013, meeting. The motion was seconded by Kurz. A vote J as aken and`thq motion passed unanimously, 6-0. d The ninth item on the agenda was a request jj table first reading of Ordinance No. 22, Series of 2012, an ordinance for a zone district bo daryamendment, pursuant to Section 12-3-7, Town Council meeting minutes of February 5, 2013 Page 5 Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. George Ruther said the applicant is requesting to table the public hearing of Ordinance No. 22, Series of 2012 to the February 19, 2013, Council meeting. Donovan made a motion to table the first reading to the February 19, 2013, meeting. The motion was seconded by Rogers. A vote was taken and the motion passed unanimously, 6-0. The tenth item on the agenda was second reading of Ordinance No. 2, Series of 2013, An Ordinance Amending Section 6-3C-6 of the Vail Town Code to Reconcile the Vail Town Code with the Newly Enacted Section 16 of Article XVIII of the Colorado Constitution (Amendment 64). Matt Mire, Town Attorney, said this housekeeping ordinance is necessary to have the town code align with state code. Colorado voters recently passed Amendment 64, which amended Article XVIII of the Colorado Constitution by the addition of a new section 16 regarding the personal use and regulation of marijuana. Amendment 64 allows local governments to prohibit the possession of marijuana and marijuana accessories by persons under the age of 21 years and to prohibit the open and public consumption of marijuana by persons of any age. It is the desire of the Vail Town Council to pass legislation reconciling the Vail Town Code with Amendment 64 and to clarify and codify the town's prohibition of medical marijuana businesses. Rogers made a motion to approve second reading of Ordinance No. 2, 2013, and the motion was seconded by Kurz. A vote was taken and the motion passed unanimously, 6-0. The eleventh item on the agenda was Adjournment. As there was no further business, Foley made a motion to adjourn and the motion was seconded by Donovan. A vote was taken and the motion passed unanimously, 6-0. The meeting adjourned at 7:57 p.m. RespectfullyZomitted, Attest: Andrew P. Daly, Mayor JP,a��nBr�ndmeyer, Assistant Town Mana _1 pF'' t. _ ,AZ SEAL -'--- ---- - - ?L ORP Town Council meeting minutes of February 5, 2013 Page 6