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HomeMy WebLinkAbout2014-12-02 Town Council MinutesVail Town Council Meeting Minutes Tuesday, December 2, 2014 600PM Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6 00 P M by Mayor Andy Daly Members present Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members. Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation at which time there was no input from the public The second item on the agenda was the Consent Agenda items as follows 1. Proclamation No. 7, Series of 2014, Declaring December 13, 2014, as' WhoVail Day"! Moffet moved to approve the proclamation, Bugby seconded the motion and it passed unanimously (7-0). Mayor Daly read the titles of each of the following resolutions 2 Resolution No. 35, Series of 2014 A Resolution Authorizing the Town of Vail to Grant an Easement to Newpath Networks for the Construction and Operation of Utility Facilities, and Setting Forth Details in Regard Thereto. 3 Resolution No. 36, Series of 2014 A Resolution Approving a Three Year Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along the Non -Travel Lanes of the Interstate 70 Frontage Roads Located With the Limits of the Town; and Setting Forth Details in Regard Thereto 4 Resolution No. 37, Series of 2014 A Resolution Approving a Five Year Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along the Non -Travel Lanes of the Interstate 70 South Frontage Road Adjacent to Gerald R. Ford Park Located With the Limits of the Town, and Setting Forth Details in Regard Thereto 5 Resolution No. 38, Series of 2014. A Resolution Approving a Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along the Non -Travel Lanes of the Interstate 70 West North Frontage Road Located With the Limits of the Town, and Setting Forth Details in Regard Thereto 6 Resolution No 39, Series of 2014. A Resolution Approving a Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along Town Council Meeting Momites of Decemher 2, 2014 page 1 the Non -Travel Lanes of the Interstate 70 North Frontage Road at Middle Creek Located With the Limits of the Town, and Setting Forth Details in Regard Thereto. It was noted that Resolution No 35 pertained to the West Vail Fire Station for the Frontage Road parking & utility easement. There was clarification about Resolution No 36 that indicated a ski season approval from CDOT to use the Frontage Roads and an amendment to the lease would be presented at a later date for approval to extend the term for three years. Moffet moved to approve the remaining items on the consent agenda; Bugby seconded the motion and it was approved unanimously (7-0) There were no public comments The third item on the agenda was the Town Manager's Report at which time he recognized public works staff for their outstanding work with the design and installation of the holiday lighting decorations, he noted there has been a great deal of positive public comment about the tree lights as well The fourth item on the agenda was an update on the Vail Valley Medical Center Master Plan and South Frontage Road Traffic Improvements with a presentation by George Ruttier, Director of Community Development, along with some additional comments from Doris Kirchner, WMC This report covered the following topics • Background of the redevelopment of the site • Current status of the Vail Valley Medical Center Master Plan • Revised schedule of review of the WMC Master Plan It was noted that there would be some delays due to potential land exchanges in that neighborhood so final PEC decision would not occur until their meeting in January 2015 The town may also become part of the negotiations with ownership of Lot 10 in that area Ruther explained it was thought the master plan would be adopted first and then construction to begin However, there was a request to amend the process that the master plan update be processed while the conditional use permit is being reviewed, all of this being done concurrently. • Current status of the South Frontage Road Traffic Improvements Ruther presented a review of the proposed changes with several diagrams depicting options and indicated neighborhood meetings are taking place to discuss the South Frontage Road changes, with a proposal for a full size roundabout mostly located in CDOT right-of-way close to the west entrance into town municipal buildings and similar in size to the West Vail roundabout It was noted several options have been considered Several council comments were made related to 1) request to review the proposal in more detail, 2) who are the funding partners on the improvements, and 3) what do traffic counts indicate is needed Dons Kirchner, CEO, WMC —thanked town staff working on the project and addressed several business points about the importance of sequencing the master planning and conditional use permitting processes for the project in order to begin construction spring 2015, the need to take time with the land swap negotiations and the need to be able to continue hospital operations along side construction • Next Steps And finally Ruther reiterated the process continues with next steps as outlined in the packet memo requesting the process runs concurrently and not consecutively as follows ✓ Continue to discuss and negotiate a possible land exchange for the betterment of all parties involved (due to an existing use restriction with a reverter clause on the WMC property discussions with Vail Resorts being required) ✓ Continue to refine and develop the design options for the South Frontage Road for further study and consideration ✓ Initiate a public review process to gain feedback and input from the public on the possible options and solutions for the South Frontage Road traffic improvements Town Council Meeting Minutes of December 2, 2014 Page 2 ✓ Develop a strategy for implementation of the improvements (i e , sequencing of construction, cost allocation, funding, CDOT review and approval, trigger points for implementation, etc ) ✓ Continue to pursue the adoption of the VVMC MP (the next public hearing of the PEC is set for January 12, 2015) ✓ Initiate the review process for the west wing expansion conditional use permit ✓ Amend the Vail Land Use Plan, Vail Transportation Master Plan, Lionshead Redevelopment Master Plan and adopt the VVMC Master Plan The Town Council was not expected to take any action on this item, however council and public input were heard at this time Daly's concerns included parking, loading and delivery, moving traffic from Meadow Drive and the ramifications of the helipad, as well he noted there needs to be further review of the details for the redevelopment Mike Cacioppo commented on the land exchange component and shared his concern that the project is moving too quickly and the project seems to be somewhat piecemeal in its approach Rutter noted the topic would be scheduled for the December 16'h council meeting in order to obtain final input on the question to process the master plan and the conditional use permit (for the west wing) reviews concurrently The fifth item on the agenda was Commission on Special Events Funding Recommendations presented by Barry Davis, Commission on Special Events Chairman The CSE requested Town Council's approval of the 2015 Special Event funding and Tier IV Category Life Long Learning allocations, as presented in the packet memo He noted the CSE funding process for 2015 continued to be based upon the more structured, rigorous and objective strategies developed over the last two years Hard decisions were again made for both CSE funded events as well as the Tier IV Lite Long Learning category, utilizing refined criteria and supported by measurement tools, as well as eliminating funding for under -performing events. He noted the CSE believes this is a strong calendar of events that will continue to drive increased results. This information was depicted in his presentation and with an emphasis the CSE's intent is to remain aligned with the Town Council's objectives as well There was some discussion about the following. ✓ whether or not to use a third party vendor for the analytics and where the funding should come from to pay for such services CSE funds or genera fund ✓ a further review of the film festival would occur in light of its not performing as well as it should ✓ request to further review the Tier IV level with some refinement to the criteria used in evaluation the programs and the funding level allotted it ✓ review of Memorial Day programming and the decision to not fund Feast, CSE would continue to evaluate what event might work during that time of year ✓ request to try to program more events in Lionshead since it seems Vail Village gets the majority of events, it was noted the CSE will continue to work with the Lionshead merchants association in this regard Moffat moved to approve CSE funding recommendations for 2015 budget, Rogers seconded the motion. Public input was welcomed at this time, there were no comments The motion passed unanimously (7-0) The sixth item on the agenda was the appointment of four people to fill vacancies on the Commission on Special Events. Council interviewed eleven interested applicants at the work session earlier in the day Four people were appointed to the Commission on Special Events to Tow. Co...] Meeting Minutes of December 2, 2014 Page 3 two year terms each, from January 1, 2015, to December 31, 2016, with election results final and a motion made by Bugby to appoint Barry Davis, Mark Gordon, Marco Valenti and Alison Wadley. Kurz seconded the motion and it passed unanimously (7-0) The seventh item on the agenda was first reading of Ordinance No. 20, Series 2014, an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Protects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund, as the town's third budget supplemental appropriation this year Stan Zemler, Town Manager, summarized the financial activity reflected in this ordinance and noted total adjustments to the General Fund result in net increase of $1,227,000 in additional revenue, with the resulting fund balance projected at $16 7 million at the end of 2014 Highlights included General Fund budgeted revenue has been increased by a total of $1,466,171. This includes adjustments to revenue relating to reimbursements directly offset by corresponding expenditures $58,171 reimbursement for deployment to four separate wildfires will cover the town's personnel costs for those incidents, $15,000 of contributions raised from the Friends of the Library will be used toward the purchase of equipment for the Vail Town Library such as laptops, ipads and a storage container with plans to increase use of the lower level classroom; in addition those funds will be used for the Friends of the Library annual fundraising effort. $3,000 of state grant funding will offset children's library materials purchased during the year. The remaining $1,390,000 increase to revenue will come from construction permits ($1 0 million), plan check fees ($290,000) and RETT collection fees ($100,000) based on actual collections so far this year Overall expenditure increase of $239,171 is requested, with $76,171 relating to the reimbursements mentioned above Other expenditure adjustments include $47,000 of plan check services provided by Safebuilt, reimbursed with the above increase in plan check revenue Staff is requesting $35,000 of overtime expense for bus service due to a staffing shortage in January -April of this year The Fire department staffing challenges that were discussed during the 2015 budget process along with an unexpected sick leave and departure of the Chief have resulted in a request for additional personnel budget dollars Specifically, staff estimates that the Fire department will need $10,000 in salary expense, $27,000 in overtime and $44,000 in seasonal salary expense The staffing shortage has been backfilled by both full time fire employees as well as seasonal/part-time fire residents Moffet moved to approve Ordinance No. 20; Kurz seconded the motion. There were some questions about the fiberoptic upgrades and the Lionshead skateboard costs with a request to provide more detail for the $75K expenditure. There were no additional public comments The motion passed unanimously (7-0) The eighth item on the agenda was second reading of Ordinance No 19, Series 2014, an Ordinance providing for the levy assessment and collection of town property taxes due for the 2014 tax year and payable in the 2015 fiscal year. Stan Zemler, Town Manager, presented the ordinance which authorizes the collection of property taxes in 2014 based upon 2013 assessed valuations of property within the town's boundaries It was noted Eagle County is responsible for assessing values and for collecting property taxes on our behalf and the town is required by Colorado state law to certify the mil levy by December 15 of each year He noted the numbers Town Counal Meeting Minutes of December 2, 2014 Page 4 are based on preliminary assessed valuations from the county (as of August, 2014) with the town's base mil levy at 4 69 mils and the abatement levy at 045 mils. Abatement results when a taxpayer protests an assessed valuation after the normal protest period and Is refunded a portion of the tax already due or paid The abatement mil levy allows the town to recoup the refunded amount This abatement levy of 045 mils equates to an additional $3 13 per year for a $1 million home The property tax authorized by the attached ordinance will generate $4 1 million In revenue in 2014, representing approximately 7 % of the town's total revenue. Moffet moved to approve Ordinance No. 19, Series of 2014, on second reading, Rogers seconded the motion. The motion passed with a majority vote (6-1) with Daly's opposition to the ordinance because of the inclusion of the abatement language There was no further public Input on the agenda Item The ninth Item on the agenda was adjournment There being no further business to come before the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed unanimously, (7-0) and the meeting adjourned 735 p in Attest Pa�3v1 —. enn Clerk Respectful 4bmltted, Andy aly, Mayo SEAL Town Council Meeting Minutes of December 2, 2014 Page S