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HomeMy WebLinkAbout2014-04-01 Town Council MinutesL Vail Town Council Meeting Minutes Tuesday, April 1, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Margaret Rogers Greg Moffet Jenn Bruno Dave Chapin Dale Bugby Member absent: Ludwig Kurz Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Tammy Nagel, Deputy Clerk The first item on the agenda was Citizen Participation. There was none. The second item on the agenda was the Consent Agenda. 1) Approval of the March 4 and March 18 meeting minutes. Bugby reviewed his recommended changes to the March 4 and the March 18 meeting minutes. All council members agreed with the changes. Moffet made a motion to approve the March 4 meeting minutes with the recommended changes, with a second from Chapin. The motion passed unanimously 6-0. Moffet made a motion to approve the March 18 meeting minutes with the recommended changes, with a second from Chapin. The motion passed unanimously 6-0. 2) Resolution No. 11, Series of 2014, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2014. Moffet made a motion to approve the resolution, with a second from Rogers. The motion passed unanimously 6-0. 3) Pre -Construction Management Contract Award. Moffet made a motion to direct the Town Manager to enter into a Construction Manager/General Contractor with GE Johnson for the Vail Village Welcome Center remodel, with a second from Rogers. The motion passed unanimously 6-0. The third item on the agenda was the Town Manager's Report. There was none. Town Council Meeting Minutes of April 1, 2014 Page 1 The fourth item on the agenda was 1-70 Vail Underpass Traffic update. Town Engineer Tom Kassmel stated that as a part of the project design process, a traffic operations analysis had been completed for the 1-70 Vail Underpass and the two new intersections it would create. The traffic analysis was based on the adopted 2009 Vail Transportation Master Plan (VTMP), the Federal Highway Administration (FHWA) and Colorado Department of Transportation (CDOT) requirements and guidelines, and recognized traffic engineering best practices. Kassmel explained the data and assumptions for the traffic analysis were based on the VTMP and include the 20 year design traffic service life, the 15th busiest day, the VTMP traffic projections and the level of service (LOS). Rogers asked what the 15th busiest traffic day was in Vail. Kassmel explained that it's not a specific date. The 15th busiest day was based on the significant holidays and Special Events, the snow levels, the number of days Vail hotels are occupied and the number of days in a year that Vail had overflow parking on the Frontage Roads. Mark Meisinger, Engineer with Felsburg, Holt & Ullevig (FHU), reviewed several intersection configurations with council: the Traditional T would allow the Frontage Roads to flow freely and the underpass traffic would be required to stop; an All -way Stop T where all directions stop; a Modified T which would allow the underpass to free flow and the Frontage Roads to stop, similar to Blue Cow Chute; an All -way Stop T with Bypass provided two Frontage Road movements being free flow and all other movements stop; a Signalized T would have all movement stops at signals; a Single Lane Roundabout; and a Single Lane Roundabout with an auxiliary lane. Meisinger demonstrated how a single lane roundabout with an auxiliary lane met the 20 year design traffic life and the FHWA/CDOT requirements and guidelines. Rogers asked what would prevent the town making changes to the Bypass T in 2030 if the town was incorrect on its choice. Kassmel stated the funding agreement with CDOT required the 20 year design traffic life. All council members questioned the traffic data that was used for the traffic analysis. Daly explained the traffic numbers would be the same, but the additional underpass would relieve congestion on both the main Vail and West Vail roundabouts. Rick Rejavec with FHU reviewed evaluation criteria with council. All types of T Intersections did not provide adequate LOS or queues at intersections. A Single Lane Roundabout accommodated ideal conditions at LOS C, had acceptable queues and reduced impact to private property, but it did not accommodate snowy conditions at LOS D. A Single Lane Roundabout with an Auxiliary Lane accommodated Ideal conditions at LOS C, had acceptable queues, and it accommodated snowy conditions at LOS D. Rogers asked if the town could ban trucks from using that roundabout. Kassmel said at minimum large trucks would have to be able to go through the roundabout. Bruno asked if the engineers considered a roundabout on one side and a tee on the other. Rejavec said this model had not been done. Bugby questioned if some of the traffic projections were using double counts. Kassmel said he would confirm the numbers. Daly asked for public comment. Bill Pierce, owner at Simba Run, questioned if the numbers used in the analysis were realistic for a 20 year outlook. Pierce explained a LOS C rating is based on a 10-20 second stop and a LOS D is a wait of 40 seconds per vehicle. Additionally Pierce did not agree with CDOT's study that roundabouts were safer. Charlie Calcaterra, representing Simba Run Homeowners Association, said there was an opportunity for the town to do what is right by relieving Town Council Meeting Minutes of April 1, 2014 Page 2 traffic from the west and main roundabouts. Calcaterra felt there were two scenarios that would satisfy everyone. If the town would use CDOTS level of service for this project only, it would allow a T Intersection to be implemented or if the Council would agree to do the T Intersection and if the intersection failed in 15 years then add a light signal. With no further public comment, Daly asked if council had any additional comments. Bugby said a T Intersection would be appropriate for this project. Rogers felt the bypass T would allow for reasonable growth. Moffet reminded council that Vail did have design requirements and there are no traffic lights allowed. Moffet went onto say a T Intersection did not work unless the town would allow traffic lights. The town needed to be consistent with the same standards that are applied to general developers. Bruno also had problems with the numbers used for the analysis and would like the engineers to pursue the Bypass T. Daly requested staff to re-examine the traffic counts and confirm there was no double counting. Additionally, Daly requested staff provide scenarios using LOS D for a Bypass T, single roundabout on the North Frontage Road and double T on both North and South Frontage Roads. The fifth item on the agenda was the first reading of Ordinance No. 10, Series of 2014, An Ordinance Making Budget Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Conference Center Fund, Dispatch Services Fund, Heavy Equipment Fund, Debt Service Fund and Timber Ridge Enterprise Fund of the 2014 Budget for the Town of Vail. Daly questioned if the $13,200 to fund the transportation costs to move sports teams to other field locations during the Ford Park Field construction was the Vail Recreation District's responsibility. Rogers explained it was a small cost to the town to ensure the events return to Vail next year. Moffet expressed concern regarding the $17,200 in police officers overtime relating to work done for the Drug Enforcement Agency (DEA). There was no public comment. Moffet made a motion to approve the first reading of Ordinance No. 10, with a second from Rogers. The motion passed unanimously 6-0. The sixth item on the agenda was review of the proposed Timber Ridge Development Agreement. Community Development Director George Ruther presented council Resolution No. 9, Series of 2014, A Resolution Approving a Timber Ridge Development Agreement, and Setting Forth Details in Regard Thereto. Daly questioned the performance bond language in the development agreement. Town Attorney Matt Mire explained if the developer was unable to complete the project, the lender would finish the development with a new developer. Moffet moved to approve Resolution No. 9 and direct the Town Manager to enter into the Developers Agreement with Lion's Ridge Apartment Homes, LLC, with a second from Chapin. There was no public comment. The motion passed unanimously 6-0. The seventh item on the agenda was Resolution No. 12, Series of 2014, A Resolution Authorizing the Town Manager to Enter into a Professional Service Agreement with Reconstruction Experts, Inc. for the Renovation of Units at the Timber Ridge Village Apartments. Ruther informed council concerning the need to complete interior renovations to at least nine dwelling units at the Timber Ridge Village Apartments. The Town Council Meeting Minutes of April 1, 2014 Page 3 renovation work is expected to start in early April and to be fully completed by April 30, 2104. Ruther said that since a large number of units will become vacant during the month of April that this is the correct time to complete renovation work. The estimated total cost of the work is approximately $188,000. Bugby asked the lifespan on the buildings that are being renovated. Ruther stated those buildings are not currently being considered for construction and will be around for a long period of time to allow the pay down from the new construction. Moffet made a motion to pass Resolution No. 12 and direct the Town Manager to enter into the service agreement, with a second from Rogers. There was no public comment. The motion passes unanimously 6-0. The eighth item on the agenda was the second reading of Ordinance No. 8, Series of 2014, An Ordinance for Prescribing Regulation Amendments, Pursuant to Section 12-3- 7, Amendment, Vail Town Code, to Amend Section 12-2-2:Definitions of Words and Terms Pertaining to Commercial Ski Storage and the Delineation of Different Floors or Levels within a Structure, and to Amend Sections 12-7B, 12-7H, 12-71 and 12-8E Replacing the Term "Commercial Ski Storage" with "Commercial Ski Storage/Ski Club" and Setting Forth Details in Regard Thereto. Community Development Planner Jonathan Spence informed council there were no significant changes made since the first reading of Ordinance No. 8. Moffet made a motion to approve Ordinance No. 8 on second reading with a second by Rogers. There was no public comment. The motion passed unanimously 6-0. The ninth item on the agenda was the second reading of Ordinance No. 9, Series of 2014, An Ordinance Rezoning Certain Properties from the High Density Multiple -Family District to the Vail Village Townhouse District, Located at 303 Gore Creek Drive (Vail Rowhouse 7-13) and 483 Gore Creek Drive (Texas Townhomes)/Lots 7-13, A Resubdivision of Block 5 and a Part of Gore Creek Drive, Vail Village Filing 1, and Lots 1-9 Vail Village Filing 4, and Setting Forth Details in Regard Thereto. Spence stated there were no changes made to the ordinance since the first reading. Moffet made a motion to approve Ordinance No. 9 on second reading with a second from Bugby. There was no public comment. The motion passed unanimously 6-0. The Tenth item on the agenda was adjournment. Moffet mad a motion to adjourn with a second from Rogers. The motion passed unanimously and council adjourned at 9.01 p.m. Attest: ammy , Deputvrk Respectful) 7 mitted, And ew P. Daly, Mayor Town Council Meeting Minutes of April 1, 2014 Page 4