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HomeMy WebLinkAbout2014-05-06 Town Council MinutesVail Town Council Meeting Minutes Tuesday, May 6, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz Margaret Rogers Greg Moffet Jenn Bruno Members absent: Dale Bugby Dave Chapin Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk Tammy Nagel, Legal Assistant The first item on the agenda was Citizen Participation. There were no comments at this time. The second item on the agenda was the Consent Agenda. 1) Minutes from April 1, 2014 meeting. Moffett moved to approve the minutes; Ludwig seconded the motion and it passed unanimously (5-0). 2) Minutes from April 15, 2014 meeting. Moffett moved to approve the minutes; Ludwig seconded the motion and it passed unanimously (5-0). 3) Proclamation No. 2 declaring the month of May 2014 as "Building Safety Month." Martin Haeberle, Chief Building Official, addressed the Town Council with the proclamation and an update about an upcoming appreciation luncheon TOV Community Development would be hosting. Haeberle hopes to provide an opportunity for those in the industry to interact with the community in a regional social environment that might help create more awareness for building codes and safety priorities. Moffett moved to approve Proclamation No. 2 and Rogers seconded the motion. The Council unanimously approved the motion (5-0). 4) Proclamation No. 3 declaring May as National Physical Fitness and Sports Month as sponsored by Colorado Governor's Council for Active and Healthy Lifestyles The proclamation was read in full by Moffet. Kurz moved to approve Proclamation No. 3 with a second by Moffet. The motion was unanimously approved (5-0). There was recognition of Town Manager Stan Zemler's birthday at this time. Town Council Meeting Minutes of May 6, 2014 Page 1 5) Parking Equipment Contract. Council inquired about the status of keeping "car counts" in the parking garage so the general public could check Vail's website for parking updates. Transit Manager Mike Rose noted that currently estimates are provided by showing the percentage of spaces left in the structures. Rose estimated another $200,000 to the contract price to include the ability to provide directions to vacant spaces within the parking structures. After some discussion council agreed this would be too costly and the information currently provided would suffice. Moffet moved to direct the Town Manager to execute the contract with Protection Tech at the current $600K price. Kurz seconded the motion and it passed unanimously (5-0). There were no public comments. The third item on the agenda was Town Manager's Report. Town Manager Stan Zemler noted the east units of Timber Ridge Apartments had been vacated and the area had been roped off with remediation efforts beginning immediately to remove the asbestos. The fourth item on the agenda was an update on the 1-70 Vail Underpass. Town Engineer Tom Kassmel presented another option to the new multimodal pedestrian and vehicular connection that will be midway between Main Vail and West Vail exits, passing under 1-70. There was further evaluation of 4 options and more specifically the 4th option of a Compact Roundabout which is 30% smaller than traditional roundabouts with far less impacts on adjacent properties. It was noted the underpass had been identified in the Vail Transportation Master Plan (VTMP) and in the Colorado Department of Transportation (CDOT) 1-70 Programmatic Environmental Impact Statement (PETS) as a critical link between the North and South Frontage Roads. The Town and CDOT recently entered into a Letter of Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have begun the design process based on the recently endorsed preferred location of the underpass. Rick Rejavec, engineer with FHU, presented the options in more detail noting the three intersection configurations with a review of pros and cons for each as described in the council packet memo. ✓ T Intersection with WB Bypass / T Intersection with EB Bypass ✓ T Intersection with WB Bypass / Single Lane Roundabout w/ Aux. Lane ✓ Single Lane Roundabout w/ Aux. Lane / Single Lane Roundabout w/ Aux. Lane ✓ Compact Roundabout / Single Lane Roundabout w/ Aux. Lane (new concept) The criteria used by the project team to evaluate the options were reviewed as follows: -Design Service Life 20 Years • LOS D (Revised) • Vail's Planning Objectives • Safety (Vehicular, Bicycle, Pedestrian) • Maintenance • Access (Adjacent private property and community wide) • Environmental Impacts (Noise, Light, Property, Water Quality, etc...) • Aesthetics • Scalability (Future capacity) • Construction Cost, ROW, Duration Town Council Meeting Minutes of May 6, 2014 Page 2 Kassmel noted that based on a review of the conceptual design layouts and the evaluation criteria matrix, the design team recommended option 4, the Compact Roundabout / Single Lane Roundabout w/ Aux. Lane. This option would provide for current and future traffic needs, is an intersection configuration that is familiar within Vail, provides the safest intersection configuration, provides the least encroachment into private property, and will provide an aesthetically pleasing design for Vail. There was further discussion about option 4, the Compact Roundabout, and noted by CDOT they would agree to continue funding the project whether or not it is a compact roundabout. Mayor Daly asked for public comment with input from the following people: ✓ Charlie Calcaterra, Simba Run Homeowners Association, complimented all those involved in the process and noted there had been cooperation from property owners, Vail staff and the project team of engineers, noting their support was with the compact roundabout option. ✓ Bill Pierce, Simba Run homeowner, thanked the engineering team that worked so hard to get an acceptable solution. The Council noted a job well done to all involved and thanked CDOT and the neighborhood residents as well. There was unanimous Council and public approval for staffs recommendation to move forward with option 4, the Compact Roundabout / Single Lane Roundabout w/ Aux. Lane. The fifth item on the agenda was consideration of Phase II of the Town of Vail's Facility Wide Energy Conservation Project through use of LED lighting technology, supported by Holy Cross Energy's Think BIG Grant. Public Works Director Greg Hall presented the topic with highlights taken from the packet memo noting that there is a continuing effort to meet the Town of Vail's adopted sustainability goal of reducing the town's 2006 baseline energy consumption and greenhouse gas emissions by 20% by 2020. The conversion of the town street lights alone did not meet the savings requirements of the Think BIG grant, so in order to meet the requirements; Illuminex recommended upgrading current fluorescent facility lighting in addition to street lighting to LED technology. Hall provided updates about rebates, energy savings, grants update, return on investment, etc. Moffet moved to direct staff to finalize the neighborhood streetlight design and enter into a contract for Phase II of the Facility - Wide Energy Conservation Project up to $543,868, and to supplement the budget up to $156,981 additional dollars from the capital projects fund balance. Ludwig seconded the motion and it received unanimous support (5-0). No public comments were made. The sixth item on the agenda was First reading of Ordinance No. 11, Series of 2014, an ordinance repealing and reenacting the approved development plan for Phase III of Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn, Phase III) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. At this time Kurz disclosed he and the project architect serve on a board together in Beaver Creek. It was determined there was no conflict of interest on this agenda matter. Planner Jonathan Spence presented the application noting that Vail Village Inn Phase III is proposing to add about 792 sq. ft. of GRFA to units 501 and 502; he noted that PEC recommended approval of Ord. No. 11. There were some questions related to whether or not the applicant was providing public benefit to the community with the amendment to the project, such as employee housing or parking. The applicant: Deltec Bank and Trust represented by Don Eggers, the architect on the project, noted the roof improvements were considered the community benefit. Town Council Meeting Minutes of May 6, 2014 Page 3 There was some discussion about whether or not this would suffice as enough benefit for the broader community. Staff highlighted as stated in the memo, the scope of the project did not necessitate considerable benefit as the adverse effects presented as a result of the amendment were in fact negligible, and noted the materials used in the roof improvements were adequate as the "benefit." It was agreed that the subject matter might deserve more study in light of some of the concerns raised. Kurz moved to approve Ordinance No 11, Series of 2014, with the following conditions: 1. This SDD major amendment approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application, including compliance with Sec. 14-10-5 Building Materials and Design, Vail Town Code, 2. The applicant shall mitigate the employee generation impact created by the addition of 792 square feet of GRFA in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. The applicant shall make the required fee in lieu payment to the Town of Vail prior to the issuance of any building permit. 3. The applicant shall receive and submit in conjunction with the building permit, all applicable Colorado Department of Transportation approvals for all impacts to the South Frontage Road East, including construction staging, if necessary. 4. The applicant shall amend the recorded condominium map to reflect the increase in floor area and space designation, prior to requesting any certificate of occupancy inspection. 5. The applicant shall replace the three (3) existing street lights located along the Frontage Road with Town of Vail street lights per Public Work's specification. The location of the streetlights is depicted in the Streetlight Exhibit, included as Attachment C to the May 6, 2014 PEC130046 Town Council Memo. The number of new fixtures shall be determined by the Director of Public Works and will not exceed three. The new street lights shall be installed prior to requesting any certificate of occupancy inspection. Rogers seconded the motion and it passed with a 4 to 1 vote (Moffet opposed). The sixth item on the agenda was the consideration of Resolution No. 16, Series of 2014 A Resolution Approving the Purchase of Property in the Town of Vail Legally Described as Unit 11, Vail Heights Condominiums, Eagle County, Colorado with a Physical Address of 2079 Chamonix Lane No. 11, Vail, Colorado; and Setting Forth Details in Regard Thereto. Both Nina Timm, Housing Coordinator, and Krista Miller, Human Resources Director, described the status of this situation with an opportunity to purchase a unit which was deed restricted. Their request was to purchase the property for rental use for critical and essential service employees (emergency & police personnel). It was noted that a married couple who are both town employees are interested in the unit. The historical information showed that on September 7, 2007 the town deed restricted unit No. 11, Vail Heights Condominiums. The deed restriction included a three percent annual price appreciation cap and additional language that the occupant of the unit shall be a full time employee of the town and their families. In 2007 the town sold the unit to one of its full time employees. That employee had owned the unit and lived in it since then. At the end of February 2014 that employee purchased a Vail Commons two - bedroom unit and listed the Vail Heights unit for sale. The town actively sought another town employee to purchase the one -bedroom unit. At this time no town employees have come forward to purchase the unit, while in the past year the town has seen an uptick in demand from its employees for rental units. One -bedroom rental units constantly have the highest demand from a renter perspective. Staff recommended the council approve Resolution No. 16, Series of 2014 based on some of the following reasons: ✓ The unit was purchased to house Town of Vail employees ✓ Rental demand is increasing Town Council Meeting Minutes of May 6, 2014 Page 4 ✓ Demand for one -bedroom rental units is strongest ✓ The unit has been recently renovated, has sufficient parking and is well located ✓ The town can choose to sell the unit at a later time, maintaining the deed restriction The purchase price was identified as $212,548. Moffet moved to approve Resolution No. 16, Series of 2014. Rogers seconded the motion and it passed unanimously (5-0). The eighth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn with a second from Kurz. The motion passed unanimously, 5-0 and the meeting adjourned at 7:30 p.m. Attest: P., 4, Patty Mc InnTown n Respectf ubmitted, Andrew P. Daly, May Town Council Meeting Minutes of May 6, 2014 Page 5