HomeMy WebLinkAbout2014-05-06 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, May 6, 2014
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Ludwig Kurz
Margaret Rogers
Greg Moffet
Jenn Bruno
Members absent: Dale Bugby
Dave Chapin
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
Tammy Nagel, Legal Assistant
The first item on the agenda was Citizen Participation. There were no comments at this time.
The second item on the agenda was the Consent Agenda.
1) Minutes from April 1, 2014 meeting.
Moffett moved to approve the minutes; Ludwig seconded the motion and it passed unanimously
(5-0).
2) Minutes from April 15, 2014 meeting.
Moffett moved to approve the minutes; Ludwig seconded the motion and it passed unanimously
(5-0).
3) Proclamation No. 2 declaring the month of May 2014 as "Building Safety Month."
Martin Haeberle, Chief Building Official, addressed the Town Council with the proclamation and
an update about an upcoming appreciation luncheon TOV Community Development would be
hosting. Haeberle hopes to provide an opportunity for those in the industry to interact with the
community in a regional social environment that might help create more awareness for building
codes and safety priorities. Moffett moved to approve Proclamation No. 2 and Rogers
seconded the motion. The Council unanimously approved the motion (5-0).
4) Proclamation No. 3 declaring May as National Physical Fitness and Sports Month as
sponsored by Colorado Governor's Council for Active and Healthy Lifestyles
The proclamation was read in full by Moffet. Kurz moved to approve Proclamation No. 3 with a
second by Moffet. The motion was unanimously approved (5-0).
There was recognition of Town Manager Stan Zemler's birthday at this time.
Town Council Meeting Minutes of May 6, 2014 Page 1
5) Parking Equipment Contract.
Council inquired about the status of keeping "car counts" in the parking garage so the general
public could check Vail's website for parking updates. Transit Manager Mike Rose noted that
currently estimates are provided by showing the percentage of spaces left in the structures.
Rose estimated another $200,000 to the contract price to include the ability to provide directions
to vacant spaces within the parking structures. After some discussion council agreed this would
be too costly and the information currently provided would suffice. Moffet moved to direct the
Town Manager to execute the contract with Protection Tech at the current $600K price. Kurz
seconded the motion and it passed unanimously (5-0). There were no public comments.
The third item on the agenda was Town Manager's Report. Town Manager Stan Zemler noted
the east units of Timber Ridge Apartments had been vacated and the area had been roped off
with remediation efforts beginning immediately to remove the asbestos.
The fourth item on the agenda was an update on the 1-70 Vail Underpass. Town Engineer Tom
Kassmel presented another option to the new multimodal pedestrian and vehicular connection
that will be midway between Main Vail and West Vail exits, passing under 1-70. There was
further evaluation of 4 options and more specifically the 4th option of a Compact Roundabout
which is 30% smaller than traditional roundabouts with far less impacts on adjacent properties.
It was noted the underpass had been identified in the Vail Transportation Master Plan (VTMP)
and in the Colorado Department of Transportation (CDOT) 1-70 Programmatic Environmental
Impact Statement (PETS) as a critical link between the North and South Frontage Roads. The
Town and CDOT recently entered into a Letter of Commitment and an Inter -Governmental
Agreement (IGA) to jointly fund the design and construction of this project with an expected
completion date of December of 2017. CDOT, the Town of Vail, and the selected design
consultant, Felsburg, Holt & Ullevig (FHU), have begun the design process based on the
recently endorsed preferred location of the underpass. Rick Rejavec, engineer with FHU,
presented the options in more detail noting the three intersection configurations with a review of
pros and cons for each as described in the council packet memo.
✓ T Intersection with WB Bypass / T Intersection with EB Bypass
✓ T Intersection with WB Bypass / Single Lane Roundabout w/ Aux. Lane
✓ Single Lane Roundabout w/ Aux. Lane / Single Lane Roundabout w/ Aux. Lane
✓ Compact Roundabout / Single Lane Roundabout w/ Aux. Lane (new concept)
The criteria used by the project team to evaluate the options were reviewed as follows:
-Design Service Life 20 Years
• LOS D (Revised)
• Vail's Planning Objectives
• Safety (Vehicular, Bicycle, Pedestrian)
• Maintenance
• Access (Adjacent private property and community wide)
• Environmental Impacts (Noise, Light, Property, Water Quality, etc...)
• Aesthetics
• Scalability (Future capacity)
• Construction Cost, ROW, Duration
Town Council Meeting Minutes of May 6, 2014 Page 2
Kassmel noted that based on a review of the conceptual design layouts and the evaluation
criteria matrix, the design team recommended option 4, the Compact Roundabout / Single Lane
Roundabout w/ Aux. Lane. This option would provide for current and future traffic needs, is an
intersection configuration that is familiar within Vail, provides the safest intersection
configuration, provides the least encroachment into private property, and will provide an
aesthetically pleasing design for Vail. There was further discussion about option 4, the
Compact Roundabout, and noted by CDOT they would agree to continue funding the project
whether or not it is a compact roundabout. Mayor Daly asked for public comment with input
from the following people:
✓ Charlie Calcaterra, Simba Run Homeowners Association, complimented all those involved in
the process and noted there had been cooperation from property owners, Vail staff and the
project team of engineers, noting their support was with the compact roundabout option.
✓ Bill Pierce, Simba Run homeowner, thanked the engineering team that worked so hard to
get an acceptable solution.
The Council noted a job well done to all involved and thanked CDOT and the neighborhood
residents as well. There was unanimous Council and public approval for staffs
recommendation to move forward with option 4, the Compact Roundabout / Single Lane
Roundabout w/ Aux. Lane.
The fifth item on the agenda was consideration of Phase II of the Town of Vail's Facility Wide
Energy Conservation Project through use of LED lighting technology, supported by Holy Cross
Energy's Think BIG Grant. Public Works Director Greg Hall presented the topic with highlights
taken from the packet memo noting that there is a continuing effort to meet the Town of Vail's
adopted sustainability goal of reducing the town's 2006 baseline energy consumption and
greenhouse gas emissions by 20% by 2020. The conversion of the town street lights alone did
not meet the savings requirements of the Think BIG grant, so in order to meet the requirements;
Illuminex recommended upgrading current fluorescent facility lighting in addition to street
lighting to LED technology. Hall provided updates about rebates, energy savings, grants
update, return on investment, etc. Moffet moved to direct staff to finalize the neighborhood
streetlight design and enter into a contract for Phase II of the Facility - Wide Energy
Conservation Project up to $543,868, and to supplement the budget up to $156,981 additional
dollars from the capital projects fund balance. Ludwig seconded the motion and it received
unanimous support (5-0). No public comments were made.
The sixth item on the agenda was First reading of Ordinance No. 11, Series of 2014, an
ordinance repealing and reenacting the approved development plan for Phase III of Special
Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate
additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village
Inn, Phase III) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto.
At this time Kurz disclosed he and the project architect serve on a board together in Beaver
Creek. It was determined there was no conflict of interest on this agenda matter. Planner
Jonathan Spence presented the application noting that Vail Village Inn Phase III is proposing to
add about 792 sq. ft. of GRFA to units 501 and 502; he noted that PEC recommended approval
of Ord. No. 11. There were some questions related to whether or not the applicant was
providing public benefit to the community with the amendment to the project, such as employee
housing or parking. The applicant: Deltec Bank and Trust represented by Don Eggers, the
architect on the project, noted the roof improvements were considered the community benefit.
Town Council Meeting Minutes of May 6, 2014 Page 3
There was some discussion about whether or not this would suffice as enough benefit for the
broader community. Staff highlighted as stated in the memo, the scope of the project did not
necessitate considerable benefit as the adverse effects presented as a result of the amendment
were in fact negligible, and noted the materials used in the roof improvements were adequate
as the "benefit." It was agreed that the subject matter might deserve more study in light of some
of the concerns raised. Kurz moved to approve Ordinance No 11, Series of 2014, with the
following conditions:
1. This SDD major amendment approval is contingent upon the applicant obtaining Town of
Vail approval of the associated design review application, including compliance with Sec.
14-10-5 Building Materials and Design, Vail Town Code,
2. The applicant shall mitigate the employee generation impact created by the addition of 792
square feet of GRFA in accordance with the provisions of Chapter 12-24, Inclusionary
Zoning, Vail Town Code. The applicant shall make the required fee in lieu payment to the
Town of Vail prior to the issuance of any building permit.
3. The applicant shall receive and submit in conjunction with the building permit, all applicable
Colorado Department of Transportation approvals for all impacts to the South Frontage
Road East, including construction staging, if necessary.
4. The applicant shall amend the recorded condominium map to reflect the increase in floor
area and space designation, prior to requesting any certificate of occupancy inspection.
5. The applicant shall replace the three (3) existing street lights located along the Frontage
Road with Town of Vail street lights per Public Work's specification. The location of the
streetlights is depicted in the Streetlight Exhibit, included as Attachment C to the May 6,
2014 PEC130046 Town Council Memo. The number of new fixtures shall be determined by
the Director of Public Works and will not exceed three. The new street lights shall be
installed prior to requesting any certificate of occupancy inspection.
Rogers seconded the motion and it passed with a 4 to 1 vote (Moffet opposed).
The sixth item on the agenda was the consideration of Resolution No. 16, Series of 2014 A
Resolution Approving the Purchase of Property in the Town of Vail Legally Described as Unit
11, Vail Heights Condominiums, Eagle County, Colorado with a Physical Address of 2079
Chamonix Lane No. 11, Vail, Colorado; and Setting Forth Details in Regard Thereto. Both Nina
Timm, Housing Coordinator, and Krista Miller, Human Resources Director, described the status
of this situation with an opportunity to purchase a unit which was deed restricted. Their request
was to purchase the property for rental use for critical and essential service employees
(emergency & police personnel). It was noted that a married couple who are both town
employees are interested in the unit. The historical information showed that on September 7,
2007 the town deed restricted unit No. 11, Vail Heights Condominiums. The deed restriction
included a three percent annual price appreciation cap and additional language that the
occupant of the unit shall be a full time employee of the town and their families. In 2007 the
town sold the unit to one of its full time employees. That employee had owned the unit and lived
in it since then. At the end of February 2014 that employee purchased a Vail Commons two -
bedroom unit and listed the Vail Heights unit for sale. The town actively sought another town
employee to purchase the one -bedroom unit. At this time no town employees have come
forward to purchase the unit, while in the past year the town has seen an uptick in demand from
its employees for rental units. One -bedroom rental units constantly have the highest demand
from a renter perspective. Staff recommended the council approve Resolution No. 16, Series of
2014 based on some of the following reasons:
✓ The unit was purchased to house Town of Vail employees
✓ Rental demand is increasing
Town Council Meeting Minutes of May 6, 2014 Page 4
✓ Demand for one -bedroom rental units is strongest
✓ The unit has been recently renovated, has sufficient parking and is well located
✓ The town can choose to sell the unit at a later time, maintaining the deed restriction
The purchase price was identified as $212,548. Moffet moved to approve Resolution No. 16,
Series of 2014. Rogers seconded the motion and it passed unanimously (5-0).
The eighth item on the agenda was adjournment. There being no further business to come
before the council, Moffet moved to adjourn with a second from Kurz. The motion passed
unanimously, 5-0 and the meeting adjourned at 7:30 p.m.
Attest:
P., 4,
Patty Mc InnTown
n
Respectf ubmitted,
Andrew P. Daly, May
Town Council Meeting Minutes of May 6, 2014 Page 5