HomeMy WebLinkAbout2015-09-01 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, September 1, 2015
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:05 P.M. by
Mayor Andy Daly.
Members present: Ludwig Kurz, Mayor Pro Tern
Jenn Bruno
Dale Bugby
Dave Chapin
Greg Moffet
Margaret Rogers
Member absent: Andy Daly, Mayor
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item on the agenda was Citizen Participation with comments from Michael Cacioppo
about the need to cite the statute prior to convening into executive session. He also requested
that more meeting materials be placed at the back of the room for the public.
The second item on the agenda was any action as a result of executive session; no actions
were taken.
The third item on the agenda was Town Manager's Report; there were no updates.
The fourth item on the agenda was an award of the construction contract for the Vail Golf and
Nordic Clubhouse Project. Greg Hall, Director of Public Works, presented the information about
the award suggesting a Guaranteed Maximum Price Contract to Evans Chaffee Construction
Group in an amount not to exceed $ 8,175,000. It was noted the project was bid out to the
subcontracting community by Evans Chaffee Construction Group (ECCG), the Construction
Manager/General Contractor for the project. The bids were reviewed, project alternatives were
developed and a value engineering process was lead by the NV5 the owners representative for
the Town. This process included representatives of the town, the Vail Recreation District and
the design team led by Zehren and Associates the architect for the project as well as
participation by ECCG and NV5. He noted the contractor and owners representative were
present. He explained the budget contingency was budgeted at 9% and the town and
contractor's contingency were budgeted at 3% each. Moffet moved to authorize the Town
Manager to execute a construction contract for the construction of the Vail Golf and Nordic
Clubhouse Project as approved by the Town Attorney to Evans Chaffee Construction Group in
an amount not to exceed $ 8,175,000. Rogers seconded the motion. Comments were made by
Bugby noting his opposition to the project because of its design as an event center which
conflicts with the covenants that set forth its use as a golf course. The motion was approved
(5-1; Bugby opposed).
Town Council Meeting Minutes of September 1, 2015 Page 1
The fifth item on the agenda was First Reading of Ordinance No. 11, Series of 2015, Write-in
Candidate Affidavit presented by Patty McKenny, Town Clerk. She noted the ordinance sets
forth a requirement that a write-in candidate must submit an affidavit of intent with the Town
Clerk's Office at least 21 days before the municipal election in order for votes to be counted.
The ordinance helps create clarity and context for the election official in counting write-in
candidate votes. Bugby expressed concern the ordinance defeats the purpose of allowing
persons to be included on the ballot especially in emergency situations. He preferred there not
be this kind of requirement or at the very least that a 21 day deadline was too far from election
day. Moffet moved to approve Ordinance No. 11, Series of 2015, Kurz seconded the motion
and it passed (5-1; Bugby opposed).
The sixth item on the agenda was adjournment. There being no further business to come
before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which
passed unanimously, (6-0) and the meeting adjourned at 6:15 p.m.
Respectf Submitted,
Attest. Ludwig Kurz, May ro Te
P y McK ny k
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Town Council Meeting Minutes of September 1, 2015 Page 2