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HomeMy WebLinkAbout2015-09-01 Town Council MinutesVail Town Council Meeting Minutes Tuesday, September 1, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:05 P.M. by Mayor Andy Daly. Members present: Ludwig Kurz, Mayor Pro Tern Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Member absent: Andy Daly, Mayor Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with comments from Michael Cacioppo about the need to cite the statute prior to convening into executive session. He also requested that more meeting materials be placed at the back of the room for the public. The second item on the agenda was any action as a result of executive session; no actions were taken. The third item on the agenda was Town Manager's Report; there were no updates. The fourth item on the agenda was an award of the construction contract for the Vail Golf and Nordic Clubhouse Project. Greg Hall, Director of Public Works, presented the information about the award suggesting a Guaranteed Maximum Price Contract to Evans Chaffee Construction Group in an amount not to exceed $ 8,175,000. It was noted the project was bid out to the subcontracting community by Evans Chaffee Construction Group (ECCG), the Construction Manager/General Contractor for the project. The bids were reviewed, project alternatives were developed and a value engineering process was lead by the NV5 the owners representative for the Town. This process included representatives of the town, the Vail Recreation District and the design team led by Zehren and Associates the architect for the project as well as participation by ECCG and NV5. He noted the contractor and owners representative were present. He explained the budget contingency was budgeted at 9% and the town and contractor's contingency were budgeted at 3% each. Moffet moved to authorize the Town Manager to execute a construction contract for the construction of the Vail Golf and Nordic Clubhouse Project as approved by the Town Attorney to Evans Chaffee Construction Group in an amount not to exceed $ 8,175,000. Rogers seconded the motion. Comments were made by Bugby noting his opposition to the project because of its design as an event center which conflicts with the covenants that set forth its use as a golf course. The motion was approved (5-1; Bugby opposed). Town Council Meeting Minutes of September 1, 2015 Page 1 The fifth item on the agenda was First Reading of Ordinance No. 11, Series of 2015, Write-in Candidate Affidavit presented by Patty McKenny, Town Clerk. She noted the ordinance sets forth a requirement that a write-in candidate must submit an affidavit of intent with the Town Clerk's Office at least 21 days before the municipal election in order for votes to be counted. The ordinance helps create clarity and context for the election official in counting write-in candidate votes. Bugby expressed concern the ordinance defeats the purpose of allowing persons to be included on the ballot especially in emergency situations. He preferred there not be this kind of requirement or at the very least that a 21 day deadline was too far from election day. Moffet moved to approve Ordinance No. 11, Series of 2015, Kurz seconded the motion and it passed (5-1; Bugby opposed). The sixth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (6-0) and the meeting adjourned at 6:15 p.m. Respectf Submitted, Attest. Ludwig Kurz, May ro Te P y McK ny k ���1N'OF Lq� SEAL Town Council Meeting Minutes of September 1, 2015 Page 2