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HomeMy WebLinkAbout2015-10-20 Town Council MinutesVail Town Council Meeting Minutes Tuesday, October 20, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:05 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tern Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members present: Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with several Eagle County School Board candidates addressing the Town Council as follows: District D: Bob Ticer and Felicia Battle District A: Tessa Kirchner and Ryan Geller Mayor Daly noted that the discussion about the Golden Peak racquet courts and improvements would occur on November 3 and additional public input would be welcome at that time. The second item on the agenda was Proclamation No. 4, Series of 2015 National Friends of Libraries Week as read by Moffet. Vail Public Library Director Lori Ann Barnes acknowledged her "Friends of the Library" group and thanked the Town council for their support. Daly expressed the Council's deepest thanks to the many library volunteers noting the success of Vail's exceptional library was because of this group. Moffet moved to approve Proclamation No. 4, Series of 2015 and the motion was approved (7-0). The third item on the agenda was the consent agenda as follows: 1) Resolution No. 33, Series of 2015, A Resolution Approving an Amendment to the Intergovernmental Agreement Between the Town of Vail and The Colorado Department of Transportation Regarding Vail -Bridge Road Structure Replacement; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 33, Series of 2015; Kurz seconded the motion and it passed (7-0). Moffet then moved to publicly acknowledge and thank Byron and Vi Brown for all their work with the annual Eagle Valley Rummage Sales over the years which has resulted in the many contributions made to Eagle County charitable groups. The motion was seconded and supported unanimously (7-0). Town Council Meeting Minutes of October 20, 2015 Page 1 The fourth item on the agenda was any action as a result of Executive Session and Mayor Daly noted there were no actions required as a result of the executive session. The fifth item on the agenda was Town Manager's Report at which time Zemler responded to the public input from Paul Rondeau at an earlier meeting when he expressed concerns about safety on the Frontage Roads. Zemler suggested there would be a review of this topic raised by Mr. Rondeau. He recommended there is a need to review the overall management of the Frontage Roads and they would begin to assess the situation in hopes of providing follow up recommendations. He suggested this may be an opportunity to work with a third party expert in this area. Town council was supportive of this suggestion. Town Clerk Patty McKenny presented a brief update on the upcoming November elections at both the municipal level and the county level. McKenny clarified when the Town of Vail's election results will be final which is no sooner than November 13. The sixth item on the agenda was second reading of Ordinance No. 14, Series of 2015, An Ordinance Repealing and Reenacting Chapter 10-1, Building Codes, Vail Town Code, Adopting by Reference the 2015 Editions of the International Building Code, International Residential Code, International Fire Code, International Mechanical Code, International Energy Conservation Code, International Existing Building Code, Colorado Plumbing Code, Colorado Fuel Gas Code, 2014 Edition of the National Electrical Code, 1997 Edition of Uniform Code for Abatement of Dangerous Buildings and with Regard to the Above -Described Codes, Adopting Certain Appendices. Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. The Town Attorney noted their recommendation to table the ordinance at this time in order to satisfy some public notice requirements and continue research on the recommendations made at first reading, 1) review appeal process, and 2) clarify requirements about sprinkler systems related to remodels and decks. Moffet moved to table Ordinance No. 14, Series of 2051, Kurz seconded the motion and it passed (7-0). The seventh item on the agenda was second reading of Ordinance No. 15, Series 2015, an Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2016 through December 31, 2016 as presented by Carlie Smith, Budget Analyst. There was a review of the memo and the status of budget items from the first reading of the ordinance at the last meeting as follows: General Fund Eaole Air Alliance: Council directed staff to fund a total of $150,000 for the Eagle Air Alliance flight guarantees, with $75,000 funded from the General Fund and the remainder from the Vail Local Marketing District for marketing efforts only. Moffet suggested hiring Kent Myers to serve as a consultant on this topic and offered to serve on the EGE Air Alliance Board. There was agreement that funding only occur if the other communities have funded their contributions including Vail Resorts Inc., and that the Town attorney confirm VLMD funding could be used for the airline guarantees' marketing efforts only. Burton US Open Snowboardino Championships There were comments made from the council members about the funding of this event as follows: Town Council Meeting Minutes of October 20, 2015 Page 2 Rogers expressed support of the event, but is interested in what impacts to the event would occur if the funding were $300K vs. $400K. She sees the current level as over the top especially when compared with funding for the summer programming provided by the non profit groups. Moffet fully supported the event for several reasons, 1) hits the mark on the market group they want to target, 2) the media value the town gets is amazing because it would be incredibly expensive and unrealistic to purchase the that much media programming, 3) believes the event is fully worth Vail's investment. Bruno continued to express support for the event and the town's partnership with Burton and that activating the town with this kind of event is what the customers want. Bugby supported the event and was interested in better understating the role and support from Vail Resorts, Inc. Chapin expressed support of the event with some specific questions about the event budget related to the party production vs event production costs (talent fees are the party production — music fees) and the snowmaking budget. Ian Warda, Burton's Director of Event and Programming, introduced his team as Whitney Heingartner, Strategic Alliance Manager, and newest member Cameron as well as Peggy Wolfe from Highline Sports and Entertainment, and then presented their economic summary of the event. Highlights included: ✓ attendee expenditures ✓ ROI tax revenue ✓ ROI : parking revenue ✓ Estimated incremental spending estimates ✓ Noted burton's direct sending back to vail thru their travel / lodging / meals almost $1 M Warda emphasized Burton wanted to continue the trend of "growing and activating the event" and attracting the guests to Vail. He noted they could return with more specific budget information about contributions to the event and show more detail about the costs of producing the event. Kurz expressed support of the event at the $400K even though the initial request was for $300K; he continues to be very excited about their return as the sport of snowboarding has brought so many other exciting things to the world of sports; he felt there is a tremendous intrinsic value from this event; and he noted that Vail is the most "connected resort" in the US and the world because of all the young people who attend the event who are sending social messaging everywhere. Daly asked about Burton's organizational structure with some of the recent transitioning and word of recent turmoil. Warda responded noting that several employees have moved on including Nick and Maria, but reminded them of the strong leadership the company gets from owners Jake and Donna Burton. Human Resources: creating a 10-month emi)lovee cateaory Krista Miller, Human Resources Director, presented an update about some discussions occurring looking into the potential for unpaid time off options for employees in select positions Town Council Meeting Minutes of October 20, 2015 Page 3 whereby up to a month of unpaid leave could be taken during the "shoulder seasons". An unpaid leave policy may accomplish the same cost savings without creating a new category of employee. Daly asked that it be considered as a discussion for a future agenda. Sustainabilitv with revenue oroiections rising at a lower rate than annual expenditures. The finance staff prepared a historical analysis depicting annual increases in both items (see attachment A of the memo) noting that over the past five years (2010 — 2014), the town has averaged annual revenue increases of 3.7% and annual expenditure increases of 3.5% in the General Fund. It was further noted the proposed 2016 budget for the General Fund projects an increase to revenue of 5.7% and an increase in expenditures of 4.7%. Across all funds, revenue has increased on average 3.0% over the past five years. While sales tax collections have had solid annual increases since the economic downturn, this has been offset by more volatile revenue sources such as Real Estate Transfer Tax, property tax and construction -related fees. Daly suggested that future council's consider tracking this trend in an effort to ensure the budget remains sustainable and that the review should be not calculated on average but rather cumulatively. Several council members, Chapin and Moffet, thanked Daly, Rogers and staff for their strong leadership during the economic downturn. There was a brief discussion about several of items as follows: ✓ the finishing of the pavers project at Ford Park ✓ the RETT fund balance trend from 2016 to 2018 ✓ the removal of the $200K expenditure for the map; this topic would likely be reviewed at a future date Moffet moved to approve Ordinance No. 15, Series 2015; Kurz seconded the motion. There was no public input on the budget. The motion passed (7-0). There were special thanks extended to the budget team and department directors. The eighth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) and the meeting adjourned 7:15 p.m. Respectfull u itted, Attest: -� Andre6P. Daly, Mayor _iAc� Patty nny, Town CS -IS % AL , Town Council Meeting Minutes of October 20, 2015 Page 4