HomeMy WebLinkAbout2015-11-17 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, November 17, 2015
12:00 P.M.
Vail Town Council Chambers
The swearing in of the newly elected town council members began at 12:00 p.m. Vail Town
Clerk Patty McKenny led the oath of office taken by Dick Cleveland, serving a two-year term,
Kevin Foley, Kim Langmaid, and Jen Mason, serving a four-year term. The regular meeting
was then called to order at approximately 12:05 P.M. by council member Greg Moffet.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Stan Zemler
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The second item of business was the selection of the Mayor and Mayor Pro Tem. Moffet
moved to elect Dave Chapin to be Mayor of the Town of Vail for a two year term; Bruno
seconded the motion and it passed (7-0). Moffet moved to elect Jenn Bruno to be Mayor Pro
Tem of the Town of Vail for a two year term; Foley seconded the motion and it passed (7-0).
Mayor Chapin expressed his appreciation for the support of the Vail community and town's
Council's support in electing him as Mayor and he expressed looking forward to serving the
town in a bigger role.
A community lunch reception was the held to welcome the newly elected members to Vail Town
Council. .
The next agenda item was the site visit to the Lionshead Transportation Center to visit the La
Cantina Restaurant in order to review a proposal to add a deck to the outdoor area. The
meeting was recessed after the site visit until 6:00 P.M.
The council meeting reconvened at 6:00 p.m. and the next item on the agenda was Citizen
Participation; the following persons addressed the council:
Taylor Gardarian, spoke about his non profit organization Open Source Citizen Control,
looking for any input about citizen participation and axioms of time.
Jonathan Levine, Vail Limousines, congratulated new council members and expressed
support in working with them on two issues facing the town, 1) the Vail Police Department,
who he criticized for their leadership and services, and 2) the Vail Transportation Center and
transit services, which he indicated did not service the guests in the valley with later night
service.
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The seventh item on the agenda was Proclamation No. 6, Series of 2015, celebrating Colorado
Gives Day as presented by Susie Tjosseim, Colorado Ski Museum. She noted there was
representation from 47 community non profit groups in the region. She acknowledged Colorado
Gives Day as December 8 this year, a day that has rapidly grown into the largest day of
individual giving in the State of Colorado. Moffet read the proclamation and moved to approve
Proclamation No. 6. Foley seconded the motion and it passed (7-0).
The eighth item on the agenda was presented by Chris Neubecker, Planning Manager, as
request to proceed through the development review process with a proposal to construct a patio
seating area for La Cantina restaurant at the Town of Vail owned Vail Village parking structure,
located at 241 East Meadow Drive/Tracts B and C, Block 5D, Vail Village Filing 1. He noted La
Cantina Restaurant, represented by owner Richard Wheelock, is requesting the property owner
give authorization to proceed through the Town's development review process with a proposal
to construct an outdoor patio on the south side of the Vail Village parking structure. The
restaurant, within the Bus Terminal, is located on the third level of the parking structure and the
proposed patio would extend southward from the existing structure, on the same level as the
existing restaurant. The materials included with the council packet were a letter from the
applicant detailing the request, draft patio plans, and an artist's rendering. Neubecker further
described the request as an 810 +/- square foot heated, stamped concrete (snow -melt) patio,
with Space for approximately 30 — 40 seats, including a new patio wall and railing to match
existing, and proposal to remove five trees. Several items were noted as part of council's
considerations for this proposal:
✓ Pursuant to Section 12-16, Conditional Uses, Vail Town Code, the proposal to construct a
patio will require review and approval of a conditional use permit by the Planning and
Environmental Commission.
✓ Pursuant to Section 12-9C, General Use District, Vail Town Code, development standards
for the proposal will be prescribed by the Planning and Environmental Commission,
including site coverage, landscaping and parking.
✓ Pursuant to Section 12-11, Design Review, Vail Town Code, the proposal to construct a
patio addition on the Vail Village parking structure will require review by the Design Review
Board.
✓ Pursuant to Regulation 47-302 of the Colorado Liquor Rules, the applicant will need to
modify their liquor license to include this outdoor seating area in order to allow liquor
consumption on the patio. (The new patio would be contiguous to the current liquor license
boundary.)
✓ In addition to these regulatory processes, the Town Council should consider the impacts on
the existing lease for the restaurant, impacts on restrooms, and potential for creating a
precedent for modifying Town owned buildings.
✓ The Council should also consider if the outdoor seating will be exclusively for La Cantina
patrons, or if it will be open to the general public to use.
Richard Wheelock, owner of restaurant, was present and answered questions about
participating in costs related to landscaping the area; he expressed willingness to assist with the
costs of the landscaping of the area as likely dictated by DRB. There were also some
comments about his current lease and how a new lease would be negotiated, who pays for the
increased utilities with new space, could it be a phased approach to the addition. Wheelock
noted his goal was to try to improve the summer business by adding the patio. Moffet moved on
behalf of the town as the property owner to approve the applicant's request to proceed through
the development review process with a proposal to construct a patio and seating area for use by
La Cantina Restaurant and its customers, located at 241 East Meadow Drive/Tracts B and C,
Town Council Meeting Minutes of November 17, 2015 Page 2
Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Bruno seconded the
motion and it passed (6-1; Langmaid opposed).
The ninth item on the agenda was the consent agenda as follows:
1) Resolution No. 35, Series of 2015, A Resolution Approving an Intergovernmental Agreement
Between the Town of Vail and Eagle County Regarding the Town of Vail Recycle Drop Off Site;
and Setting Forth Details in Regard Thereto
Moffet moved to approve Resolution No. 35; Bruno seconded the motion and it passed (7-0).
2) Resolution No. 36, Series of 2015, A Resolution Approving an Intergovernmental Agreement
Between the Town of Vail and Eagle County Regarding Animal Services; and Setting Forth
Details in Regard Thereto
Moffet moved to approve Resolution No. 36; Bruno seconded the motion and it passed (7-0).
The tenth item on the agenda was first reading of Ordinance No. 16, Series 2015, an Ordinance
providing for the levy assessment and collection of town property taxes due for the 2015 tax
year and payable in the 2016 fiscal year as presented by Kathleen Halloran, Finance Director.
The town is required by Colorado state law to certify the mil levy by December 15 of each year.
It was noted this action is required annually in order to certify the numbers with Eagle County
who processes all of the property tax billing. Moffet moved to approve Ordinance No. 16 on first
reading; Bruno seconded the motion and it passed (7-0).
The eleventh item on the agenda was PEC/DRB update was updated by Chris Neubecker,
Planning Manager. There was no call ups of items considered at the meetings. There was
some discussion about religious uses in residential zone districts which was one of the meeting
topics.
The twelfth item on the agenda was Information Update:
1) VEAC Meeting Minutes November 10, 2015
2) September 2015 Vail Business Review (
The thirteenth item on the agenda was Town Manager's Report as follows:
1) Council Committee Appointments List and Schedule
Zemler reviewed the committee list presented in the packet with a brief overview of each
committee appointment that would be required. It was noted that neither the CSE nor AIPP
would include the appointment of a council member per the town's charter which states the
"council shall not serve on any town boards or commissions". It was also suggested that some
guidelines be discussed surrounding a person's role when he/she serves on both the town
council and a non profit organization's board with a review of the conflict of interest statutes. It
was noted the appointments would be made at the December 1s` meeting.
2) Proposed Council Retreat date is Dec 15
There was full support to holding a council retreat on the date proposed.
3) All EE meeting Thursday morning at Vail's Mountain Plaza
There was an invitation to all staff for a kick-off season meeting; the town council was also
invited to attend. A new guest service enhancement program will be kicked off called "Random
Acts of Kindness", a take off from some great Disney training, that staff have created.
Town Council Meeting Minutes of November 17, 2015 Page 3
The fourteenth item on the agenda was Matters from Mayor, Council and Committee Reports,
an opportunity for council members to bring forward any items from committees. Comments
were heard as follows:
Foley noted: 1) ski season start and kick off on Vail mountain on Friday at 9 a.m., 2)
concerns about West Vail roundabout south side which has rebar on the road surface. Staff
noted CDOT would be repairing this next year.
The fifteenth item on the agenda was adjournment. There being no further business to come
before the council, Foley moved to adjourn the meeting and Moffet seconded the motion which
passed unanimously, (7-0) and the meeting adjourned 6:55 p.m. I
Attest:
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Town Council Meeting Minutes of November 17, 2015 Page 4