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HomeMy WebLinkAbout2015-12-01 Town Council MinutesVail Town Council Meeting Minutes Tuesday, December 1, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dave Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tem Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item of business was Citizen Participation with comments as follows: Michael Letourneau, representing Solar Crest Condominium Association, presented some information about a recent situation between the Association and Town of Vail Community Development Department related to a "red tag" issed them because of a dumpster on town owned property. He noted they have been trying to comply with the recycling regulations to construct a new dumpster. After some discussion, it was noted town staff would work with the Association in an effort to ensure the appropriate process and compliance with the matter would result. Taylor Gardarian, Eagle County resident, presented additional information about his topic of the axiom of time related to his non profit organization Open Source. Mayor Chapin noted the topic did not come under appropriate town business. The second item of business was Proclamation No. 7, Series of 2015, Proclamation Declaring December 11, 2015 as "WhoVail Day". Jenn Bruno, Town Council, read the proclamation for the audience. Moffet moved to approve Proclamation No. 7 with a second by Foley and it was passed unanimously (7-0). The third item of business was the appointment of the Municipal Judge. Mayor Chapin noted the Town Charter (7.2) and Municipal Code (1-9- 6) address the appointment of a municipal judge for a two year term. Moffet moved to appoint Buck Allen to a two year term as Vail's Municipal Judge with the term to expire November 2017. Bruno seconded the motion and it passed unanimously (7-0). Judge Allen noted he has served 36 years with the Town of Vail. The fourth item of business was the Consent Agenda as follows: 1) Minutes from November 3, 2015 meeting Moffet moved to approve the minutes; Bruno seconded the motion and it was approved by those attending the meeting on that date (Bruno, Chapin, and Moffet — aye; Cleveland, Foley, Langmaid, and Mason abstained). Town Council Meeting Minutes of December 1, 2015 Page 1 2) Minutes from November 17, 2015 meeting Cleveland moved to approve the minutes; Moffet seconded the motion and it passed unanimously (7-0). The fifth item on the agenda was the Town Manager's Report at which time there was mention of the Birds of Prey event happening in Beaver Creek this upcoming weekend. He also reported on the Gore Creek matter indicating the town would host a debrief of the matter with several private and public parties that week in order to follow up on details of what transpired and how to mitigate any further issues. The sixth item of business was a presentation by the Commission on Special Events with their (CSE) proposed funding allocations for 2016 Cultural, Recreational and Community Events and Education and Enrichment Programming. Barry Davis, Chairman, requested the Town Council approve the proposed funding allocations for the 2016 Cultural, Recreational and Community Events and the Educational and Enrichment Programming. They did share their support for a learning and multi -cultural facility for Vail. Chapin noted how far the Commission has come on developing the objectives and metrics of measuring the success of the events. After the presentation, there was a brief discussion about the fact that the Town Council was not required to approve the CSE budget, but rather the code indicates council members would "call up" and review funding allocations or CSE decisions if there were any questions or concerns. In summary, there was no need for any action but rather the process was one that is informational only. It was noted staff will continue to research and present the CSE with fresh ideas for events as well they continue to evaluate the calendar and when new opportunities might be scheduled, although it was noted a busy schedule already exists. Town Council thanked the Commission for their work and efforts with the event planning. There was a special thanks to Rayla Kundolf for her eight years of service with CSE. The seventh item on the agenda was second reading of Ordinance No. 16, Series 2015, an Ordinance providing for the levy assessment and collection of town property taxes due for the 2015 tax year and payable in the 2016 fiscal year as presented by Kathleen Halloran, Finance Director. The town is required by Colorado state law to certify the mil levy by December 15 of each year. Moffet moved to approve Ordinance No. 16 and Bruno seconded the motion. Chapin noted there was an update with the ordinance made related to using the most current assessed valuation number. There were no public comments on the ordinance. The motion passed (7-0). The eighth item on the agenda was first reading of Ordinance No. 17, Series 2015 an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Timber Ridge Enterprise Fund. Several budget highlights were presented and in summary it was noted that across all funds, the supplemental budget request would adjust the budget to reflect $119,501 of additional revenue and proposes an increase of $360,252 to expenditures. General Fund Budgeted revenue adjusted by an increase of $106,962 which is directly offset by expenditures, corresponding expenditures outlined in budget memo. Adjustments to the General Fund 2015 budget result in a net decrease of $53.8K, with a resulting fund balance of $18.9 million by the end of 2015, or 54% of annual revenues. Town Council Meeting Minutes of December 1, 2015 Page 2 Capital Proiects Fund Budgeted revenue decreased by a total of $26,801 and includes a decrease in reimbursement from the Vail Reinvestment Authority by $80,548 to coincide with the project budgets that were adjusted earlier in the year offset by revenue increases of $53,747. The increased revenues are all reimbursements for expenditures, details outlined in the packet memo. The proposed budget adjustments will result in an estimated fund balance of $20.9 million by the end of 2015. Real Estate Transfer Tax (RETT) Fund Budgeted revenues reduced by a total of $26,810 which includes a $50K reduction in reimbursement from Vail Reinvestment Authority. This is related to council's decision to not move forward with a skate park snowmelt system previously budgeted. In addition, revenues will increase by $23,109 (with corresponding expenditure) for a recycling reimbursement from Eagle County. New projects or increases were outlined in the packet memo. The proposed budget adjustments result in an estimated fund balance of $4.4 million by the end of 2015. Timber Ridqe Enterprise Fund Budgeted revenue will be increased by a total of $66K from increased projections in rental income mainly due to no vacancies during the year. Staff is also requesting to supplement 2015 expenses by a total of $49,994. Expenditure adjustments were detailed in the packet memo. The proposed budget adjustments result in an estimated fund balance of $717K by the end of 2015. Foley requested a review of transit ridership and personnel costs be made related to the increased service provided to Ford Park; Mason noted the increased service showed full buses once they arrived at the park. Moffet asked about the VRA reimbursement and it was noted the impact was just the reconciliation and transfers across funds. Moffet moved to approve Ordinance No. 17, Series of 2015 on first reading, the third and final 2015 budget supplemental; Bruno seconded the motion. There were no public comments made. The motion passed (7-0). The ninth item of business on the agenda was the review of the Evergreen Lodge at Vail Master Plan Amendment as presented by George Ruther, Director of Community Development. Chapin noted this item would be conducted as a Public Hearing with the Vail Town Council in order to present the Town of Vail Planning and Environmental Commission's recommendation of approval of the proposed amendment to the Lionshead Redevelopment Master Plan to the Detailed Plan Recommendations for the Evergreen Lodge at Vail. Council member Cleveland disclosed his role of serving on the Vail Valley Medical Center Board. Town Attorney Mire noted there was not a conflict of interest with this disclosure per the town charter and it was not necessary for Cleveland to recuse himself from the discussion. He also informed the council there would be an outline of steps to the evening's public hearing process and that the council would be asked to continue the topic to the next meeting. Ruther presented some background and noted the applicant, Evergreen Lodge at Vail, is proposing amendments to the detailed plan recommendation prescribed for the Evergreen Lodge at Vail in the Lionshead Redevelopment Master Plan, specifically Chapter 5 of the plan. Such amendments were reviewed in accordance with the provisions prescribed in Section 2.8 of the plan. He reminded council and the audience that this was not a review of the development application as this process would occur after the master plan was amended. He noted PEC served in an advisory role in making recommendations about the application. He presented the four purposes of the amendments as follows: Town Council Meeting Minutes of December 1, 2015 Page 3 I . Clearly identify and articulate the desired outcomes of a future redevelopment of the Evergreen Lodge at Vail, 2. Remove language from the Master Plan which is no longer relevant or applicable, 3. Respond to changes in conditions as a result of the land exchange with Vail Valley Medical Center, and 4. Establish predictability within the review process by providing detailed site specific recommendations for redevelopment if the Evergreen Lodge at Vail site. Dominic Mauriello, Mauriello and Associates, representing the applicant, presented the application which outlined the proposed Evergreen modifications to the master plan. There were slides showing some of the application highlights, such as the current sites, photos of 1) the property, 2) middle creek, and 3) pedestrian path, the parcel ownership (WMC, Evergreen owners, Town), review of the land trade that would occur with WMC, a preview of the development concept with information about the current number of rooms and proposed number of rooms, what happens with landscaping, parking and circulation, building configurations, and South Frontage Road improvements with the construction of a roundabout. He then reviewed the Master Plan Sections and specific suggested changes in the plan pertaining to the topics listed above. Council comments were given about topics as follows: ✓ Support to review environmental studies completed that addressed the project's impacts on the stream tract, noting this project would create increased shading of the stream. ✓ Review of future uses and opportunities with public access in that particular neighborhood and Dobson Ice Arena. ✓ Discussion about creating appropriate access between WMC and this property that would enhance the connection. ✓ Continued review of the location of the helipad and neighborhood impacts. Mauriello noted they continue to review the project relative to some of these topics. Mayor Chapin opened the hearing for public input at this time; he noted that comments were to be directed to the Vail Town Council only. Tom Braun, representing WMC, informed council the land exchange was moving forward and noted some specific sections where he has some suggestions for language changes, page 6. Mery Lapin, 232 W. Meadow Drive, suggested several changes, as follows: 1) change stream setback to be 30 ft. from the high water mark resulting in increased stream protections, 2) include multiple condo associations as stand alone, 3) Vail should continue to own Lot 10, 4) review again the traffic on Meadow Drive and helipad location. Jim Lamont, Vail Homeowners Association, encourage them to preserve municipal site redevelopment opportunities, increase parking with another deck at Lionshead Structure, explore future civic facility in the neighborhood. Ruther submitted some final comments as follows: 1) he requested a continuation on the public hearing until the next meeting, 2) he reminded them the amendments were recommended by PEC, 3) he noted staff would continue to work with the all interested parties, WMC and neighborhood residents, 4) staff would return at the next meeting with a resolution for consideration that would outline with the proposed plan amendments. There was interest from Town Council Meeting Minutes of December 1, 2015 Page 4 several council members for further review of the town's ordinances related to the environmental protection of the stream and related setbacks as well as a review of ourrent residential density requirements. Chapin noted the great collaboration and cooperation taking place between the stakeholders on this project. Moffet moved to continue the public hearing and discussion on the Evergreen Lodge at Vail Master Plan Amendment to the December 15, 2015 regular council meeting; Cleveland seconded the motion and it passed (7-0). The tenth item on the agenda was adjournment. There being no further business to come before the council, Foley moved to adjourn the meeting and Moffet seconded the motion which passed (7-0) and the meeting adjourned at 9:30 p.m. Attest: Z Pat cKenn,Twn Tully SuhmittChapin, Ma or r 11 Town Council Meeting Minutes of December 1, 2015 Page 5