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HomeMy WebLinkAbout2015-03-03 Town Council MinutesVail Town Council Meeting Minutes Tuesday, March 3, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tern Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with comments made by Jonathan Levine, Hummers of Vail, who spoke about CDOT lighting along the 1-70 corridor and lack of lighting in certain sections such as Dowd Junction; he asked if Vail would also make request for lighting that worked and additional lighting at interchanges. He indicated he would track this topic with CDOT and continue to provide Vail with updates. The second item was on the agenda was the consent agenda as follows: 1) Minutes from February 3, 2015 meeting Moffet moved to approve the minutes; Kurz seconded the motion and it passed unanimously. 2) Minutes from February 17, 2015 meeting Moffet moved to approve the minutes; Kurz seconded the motion and it passed unanimously. 3) Resolution No. 7, Series of 2015, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2015 Through December 31, 2015 Moffet moved to approve Resolution No. 7, Series of 2015, Kurz seconded the motion and it passed unanimously. Mayor Daly noted that the supplemental budget amendment addressed several marketing objectives presented by the Vail Local Marketing District Advisory Council. In general, the expenditures would help them continue to meet that which was outlined in their operation plan, such as increases in occupancy, sales tax revenues, and net promoter scores. The third item on the agenda was recognizing the earlier executive session held during the work session. Moffet moved to direct staff to draft an ordinance clarifying uses allowed on town owned stream tract property. The fourth item on the agenda Town Manager's Report as follows: 1) Vail Golf and Nordic Clubhouse Remodel Update Town Manager Stan Zemler highlighted the next steps in the remodel of the clubhouse noting DRB would review the application beginning in April. The Town Council would review the Town Council Meeting Minutes of March 3, 2015 Page 1 application after DRB and informed them that community input would be invited during this entire process as there are public hearings that would be scheduled for numerous meetings. The fifth item on the agenda was Vail Valley Medical Center Site Specific Redevelopment Master Plan with a continuation of the public hearing process regarding the review of the proposed Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) and proposed amendment to the Vail Land Use Plan. The presentation focused more specifically on the various elements of the plan such as traffic circulation, loading/delivery, building mass and architecture, parking, potential land exchange, West Meadow Drive streetscape, South Frontage Road improvements, etc. George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, and Tom Braun, Braun & Associates Inc., all presented different components of the redevelopment of the VMMC and update to the master plan: Tom Braun began with an introduction in which he once again highlighted the 13 community objectives identified during the public process. He presented an overview of the master plan topics such as: ✓ Procedural Considerations/Zoning — address existing zone district of US Bank building ✓ Middle Creek - reduction of negative impacts of hospital parking lot on creek ✓ Parking — ensure full compliance with parking and several solutions included use of west lot, new surface parking, use US Bank Building, new east structure, use of employee shuttles, bus passes and parking management ✓ Lot 10 - consider design and master plan options which include the use of Lot 10 and the Town's municipal center site ✓ Employee Housing - Mitigate for net increase of new employees (estimated at 60); will mitigate with a cash in lieu proposal ✓ Land Exchange - Provide opportunities for growth and expansion of the VVMC campus to ensure the growing health care needs of the community are met ✓ Delivery and Service - Provide for adequate on site loading and delivery services which minimizes negative impacts on the neighborhood. Special consideration should be given to relocating this use to gain access to the VVMC Campus from the Frontage Road, proposal is for enclosed delivery facility with no backing in or out and sized to accommodate majority of delivery and service vehicles ✓ Traffic/Circulation/S Frontage Rd Skip Hudson, Turnkey Consulting, presented numerous highlights about the overall analysis of traffic and circulation related to VVMC proposed site development as follows: 1) Methodology, 2) VVMC Access & Frontage Road 1, 3) VVMC Access & Frontage Road 2, 4) town hall & VVMC access with roundabout, 5) traffic related to W. Meadow Drive and Vail Road Intersection, 5) VVMC Deliveries on W. Meadow Drive, 6) emergency vehicle circulation, 7) Emphasis on use of the South Frontage Road for primary access, 8) Minimize the number of vehicle trips on West Meadow Drive; efforts to reduce an estimated 1400 vehicles per day on W. Meadow Drive and routed to new VVMC access from Frontage Road. It is suggested the proposed roundabout on S. Frontage Road will service Evergreen Lodge and provide U-turn movements with restricted driveway right -in and right -out turns. ✓ Massing/Arch/Meadow Drive Russ Sedmak, Heery International, spoke about the goals and considerations when analyzing the components of massing, architectural and relationship to West Meadow Drive. The proposal includes a west wing expansion to include a new 4th floor with construction to begin this upcoming summer, and an east wing expansion to occur in the future. Town Council Meeting Minutes of March 3, 2015 Page 2 Mayor Daly asked for comments and Bugby was pleased comments given at PEC meetings have been addressed and hopes that many of the details are fine-tuned. Public input was then taken as follows: Dan Reynolds, an attorney representing the Corrigan's who own a residence on W. Meadow Drive, reiterated their concerns about 1) massing and setback of the southern expansion of west wing and encouraged the building fagade is more suitable to the neighborhood, 2) desire that loading/delivery be removed from West Meadow Drive for safety reasons and moved to the Frontage Road, 3) requested the town keep ownership of Lot. Jim Lamont, Vail Homeowner's Association spoke about 1) the numerous covenants established for the property and some related concerns, 2) concern about the flight path and noise levels of the helicopter pad, 3) request to require snowmelt for the pedestrian ways as it is redeveloped. Jim Wear, attorney for VVMC, spoke about covenants and disagreed with some of the comments made by Mr. Lamont. He detailed the timing of when the covenants were aligned with the property, some of the deed restrictions, and the relationship of the Evergreen Lodge property restrictions, and finally some clarification surrounding the helicopter operations. Public input was closed at this time. Ruther then summarized some of the pending questions and concerns related to the project and reminded the public the discussion on assurances would occur along with a final decision about the amendments to the master plan during the March 17 hearing. Moffet moved to continue hearing until March 17 2015 meeting; Kurz seconded the motion and it passed unanimously. The sixth item on the agenda was second reading of Ordinance No. 1, Series 2015, an Ordinance amending Sections 4-1-2, 4-1-4, 4-3-1-2, and 4-3-2 of the Vail Town Code to clarify the Business License Fees for Short -Term Rentals within the Town and Requiring that Persons Offering Apartment Hotel, Lodging House, Guest House or Guest Ranch Lodging Services within the Town Must Post Their Sales Tax Account Number in all Advertisements. The Ordinance was amended to reflect an effective date of January 1, 2016. Moffet moved to approve Ordinance No. 1 on final reading; Bugby seconded the motion and it passed unanimously. There was no public comment on the ordinance. The seventh item on the agenda was second reading of Ordinance No. 2, Series 2015, an ordinance adopting Chapter 13 of Title 5 of the Vail Town Code establishing disposable bag requirements, including a disposable paper bag fee and providing for the collection and designation of such fee. Kristen Bertuglia, Environmental Sustainability Manager, noted Council approved the ordinance on first reading on February 17, 2015, which sets forth Phase 1 of the Town's Kick the Bag Habit Program prohibiting grocers from providing single use disposable plastic carryout bags at the point of sale, and requires a fee of $0.10 be applied to single use paper carryout bags. It was noted that Phase 2 of Ordinance No. 2 will apply to all retail stores within town boundaries. The details of the ordinance were outlined in the council memo and summarized as follows: 1. A phased approach in which the policy would apply to grocery stores in year one and all retail stores in year two 2. A ban on single use disposable plastic bags 3. A $0.10 fee on paper bags 4. A fully defined and environmental use for the portion of the $0.10 fee that is retained by the Town of Vail Town Council Meeting Minutes of March 3, 2015 Page 3 5. A reduction in the percentage of fee allowable for retention by the grocery stores over time 6. A fully supported program in which the Town provides education, outreach, and reusable bags 7. A Phase 1 effective date of August 1, 2015 8. A Phase 2 effective date of August 1, 2016 Further comments were made regarding studies conducted by governments that reflect support of banning use of plastics as single use items and the most common question to them is "what is the town doing about plastic bags". Mayor Daly asked for public input at this time and several community members were present with input as follows: Dick Cleveland, resident, spoke in support of the legislation because the quality of the bags has become so thin they are useless to even use a second time. Brian Rordine, VRI, thanked town staff for efforts in drafting the program and legislation and spoke in support of the legislation and noted the many studies completed that spoke to the effort as creating a more sustainable environment. Bart Longworth, resident, and community member who sees the waste and detriment in the use of these bags, often times hearing feedback that supports the legislation Shawn Nuckman, resident, highlighted there is great community support of the legislation. Council comments were also given at this time: Bruno noted her support in doing the "right" thing and preferred placing a fee on plastic and not a ban on bags; she continue to emphasize that paper is as detrimental to the environment. Rogers moved to approve Ordinance No 2 on second reading, Series of 2015; Kurz seconded the motion. Further comments were made: Bugby commented on his concerns about imposing the fee, calling it a tax, but wanted to support the ban on plastic; he spoke about not collecting the fee in full but rather sharing it with the stores. Chapin shared that he is still uncomfortable with the proposed fee but supports the fact that it is a phased program. He requested a review of the costs of an educational outreach program. Moffet expressed his concerns for the record for several reasons 1) the fee imposed and suggested that at the very least the town should retain the money and purchase recycling bags to give to guests, 2) his opposition to "raising our conscious" by legislation, 3) not convinced that this effort reduces carbon footprint, and 4) the need for more time to identify unintended consequences because he thinks there are many. Kurz supported the legislation and while it is not perfect, the town must move forward with this step. Daly thinks this legislation is a start in the right direction and suggested further review after implementation in case additional changes would be needed; he noted that you can't always draft the perfect ordinance. Town Council Meeting Minutes of March 3, 2015 Page 4 The motion to approve Ordinance No. 2 was voted upon and passed (4-3; Bruno, Bugby, Moffet - opposed). The eighth item on the agenda was First reading of Ordinance No. 3, Series of 2015, An Ordinance Amending Sections 3-3-2 and 3-3-3- of the 3/3/2015 Vail Town Code to reduce the Minimum Required Number of Arts Board Members from Nine to Seven. Molly Eppard, Art in Public Places Coordinator, Matt Mire, Town Attorney presented a proposal to reduce the umber of members serving on the Vail Arts Board as outlined in the council packet memo. Rogers spoke on behalf of her involvement as a non voting member for 10 years and the notion that "more voices is not necessarily better"; she supported the ordinance because reducing the size is more consistent with other town boards and this would possibly help with finding more people who will be more dedicated. Moffet moved to approve Ordinance No. 3; Rogers seconded the motion. Mayor Daly asked for public input and none was given. The motion was approved unanimously (7-0). The ninth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) and the meeting adjourned 8:25 p.m. Attest: c" , Patty neny, Towp-C—le Respectf Submitted, Andre P. Daly, M or Town Council Meeting Minutes of March 3, 2015 Page 5