Loading...
HomeMy WebLinkAbout2015-04-07 Town Council MinutesVail Town Council Meeting Minutes Tuesday, April 7, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tern Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members present: Matt Mire, Town Attorney Stan Zemler, Town Manager Patty McKenny, Town Clerk Mayor Daly asked for a moment of silence in remembrance of Paul Johnston who recently passed away; his legacy was a "life of "service" which was in part serving as Mayor of Vail from 1983 — 1987. The first item on the agenda was Citizen Participation, with several people offering public input: 1. Jonathan Levine, Hummers of Vail, distributed some documents which showed his name has been cleared of any wrongdoings related to an incident in Vail. He continued to express concerns about Vail Police Department and their bullying tactics against his business Hummers of Vail. He also noted he has contacted the District Attorney's Office on this matter. 2. Michael Cacioppo, Business Briefs, expressed several concerns about Vail's Police Chief, asked everyone to read the transcript distributed, and requested that they publicly exonerate Jonathan Levine on this matter. 3. Stephen Connelly, resident, thanked council members for support of the plastic bag ordinance noting it is a great starting point. He asked they consider addressing implementing a law limiting vehicle idling. And finally, he requested a review of the trash cans around town and asked they use something similar to what Vail Resort's use for recycling cans. The second item on the agenda was the consent agenda as follows: 1) Water Quality Mapping Contract Award This item was considered later in the meeting since a memo was not available during the consent calendar consideration. 2) Asphalt Overlay Contract Award Moffet moved to authorize the Town Manager to execute an agreement with Elam Construction for completion of the 2015 Vail Overlay Project (roads include Sunburst Drive, Vail Valley Drive Elkhorn Drive); Rogers seconded the motion and it passed unanimously (7-0). Town Council Meeting Minutes of April 7, 2015 Page 1 3) Vail Public Library - Bike Path Contract Award Moffet moved to authorize the Town Manager to execute contracts to complete the Gore Valley Trail Improvements Project, Lionshead Village to West Meadow Drive with the following contractors, 1) Site Resource Management $543,522 for trail construction, and 2) Big R Manufacturing $62,515 for bridge fabrication of two steel truss bridges; Kurz seconded the motion and it passed unanimously (7-0). 4) EHU Exchange- 1125 Hornsilver Circle Moffet moved to authorize the Town Manager to execute a deed restriction release and approved the request for an exchange of an employee housing unit, pursuant to Section 12-13- 5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an employee housing unit deed restriction at Lot 9 Block 1 Vail Village Filing 8/1125 Hornsilver Circle, in exchange for a fee in lieu payment for 960 square feet, and setting forth details in regard thereto; Kurz seconded the motion and it passed unanimously (7-0). 5) EHU Exchange - 1915 Gore Creek Drive Moffet moved to authorize the Town Manager to execute a deed restriction release and approved the request for an exchange of an employee housing unit, pursuant to Section 12-13- 5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an employee housing unit deed restriction at Lot 28 Vail Village West Filing No. 2/1915 Gore Creek Drive, in exchange for a fee in lieu payment for 458 square feet, and setting forth details in regard thereto; Kurz seconded the motion and it passed unanimously (7-0). The third item on the agenda was recognizing the earlier executive session held during the work session. Moffet asked that staff contract with DestiMetrics LLC for additional lodging reports which would be funded by the Vail Local Marketing District up to $12,100. Moffet also asked that a subcommittee of council members and staff prepare information for a proposal that would request interested parties contact them about leasing space for a local grocery store. Bugby moved to appoint Daly and Moffet to work with the Town Manager to investigate a grocery store use at the Vaill Village Inn Phase 5, Unit 2, a town owned location. Kurz seconded the motion and it passed unanimously (7-0). The fourth item on the agenda was the Town Manager's Report which included an update on the Vail Golf and Nordic Clubhouse Remodel - Contractor Selection. Zemler noted that interviews of four contractors were completed, discussions were held, ratings tabulated and the panel selected Evans Chaffee Construction Group as the general contractor for the project. The team would begin negotiating pre construction preparations and costs to include in the contracts. These contracts would be reviewed by Town Council. There was also a brief update about the Covered Bridge construction to begin once the season ends, from April 20 for 30 days, which would address some of the erosion and required repairs of the bridge and girders. The fifth item on the agenda was Ford Park 2015 Summer Managed Parking presented by Greg Hall, Director of Public Works. The summer parking proposal was presented in order to obtain Town Council and community input on this topic as there have been some changes suggested to the Ford Park 2015 Summer Managed Parking Program. He noted since 1998 town staff have been working with the Ford Park user groups to present a summer managed parking plan to the Vail Town Council for review and direction as it is an objective called out for in the Ford Park Master Plan. Changes to the plan included the following: 1. Use east -end portion of the upper bench parking lot for only user group employees 2. Use west -end portion of the upper bench parking lot which is about 40 some spaces with a separate entrance/exit location as a reserve area to be leased from the town by the user Town Council Meeting Minutes of April 7, 2015 Page 2 group. This area would be managed by a valet serviced and the user group. VIP Parking Solutions owner spoke about the valet service programming. 3. Use the middle portion of the upper bench parking lot for the general public users of the park at a fee of $10 per space which would be managed by Town of Vail staff. This would equate to eleven (11) days during the summer for paid parking. It was noted that the express buses would continue to run on those days. 4. Consider possibly running the in -town shuttle from Memorial day to Labor day, which equates to additional service since the shuttle does already run on the managed parking days. He noted that the additional service was estimated at $87K. There was discussion about some of the following items: ✓ What time to begin charging for parking, 3 pm, 4 pm ? ✓ Do users pay on the way in the lot rather than paying on the way out of the lot ✓ The 2015 supplemental budget does include costs for some parking equipment ✓ Are the user groups comfortable with the proposed changes? ✓ The user groups would not have access to the bus lane area Mayor Daly opened for public input beginning with user groups: ■ Bravo! Vail, Jeanne Reid and Vail Valley Foundation, Jenn Mason expressed support of the proposal and requested an extension of the bus service to Ford Park for the entire summer not just managed parking days and possible assistance with some traffic control at the upper bench parking lot. They expressed support of continuing to work together to improve parking for users at the park as soon every day would be like July 41h holiday use. ■ VIP Parking Solution owner Adam Kahn helped explain the valet services proposed for managing the parking at the west end of the upper bench lot. He noted their experience managing Children's Ski School and other VVF functions. ■ Betty Ford Alpine Gardens, BFAG, Nick Courtens, expressed support for continuing the managed parking program, additional transit services, but did not support paid parking. • Vail Recreation District and resident Billy Suarez thanked everyone for their work on the matter and expressed support of many aspects of the proposal. It was clarified that any of the user groups would have access to reserving the west end of the upper bench lot. He expressed concern for those users of the park who must enter and exit multiple times in a day (due to tournament environment) who would continually get charged and asked if that scenario could be addressed as one time only payment. ■ Vail Nature Center volunteer Nancy Rhondo requested that volunteers be able to park close by and at no charge. ■ Walking Mountains Science Center Kim Langmaid and as contractors of the Vail Nature Center by VRD, expressed concern for their patrons there is not adequate parking throughout the day. Their request included extending the bus service throughout the summer. ■ Gwen Scapello, resident, opposed any paid parking, requested that no use dominate the park, is supportive of the bus shuttle service, asks that the fine does not apply to the general public using the lot. After some further discussion about signage and need to get cost impacts of additional bus service, Moffet moved to direct staff to complete the Ford Park 2015 Summer Managed Parking Program with an option to preserve parking spaces to be leased by the user groups on designated special event dates only and continue to require paid parking on special event dates and use express bus service from Vail Village and Lionshead Parking Structures. He also Town Council Meeting Minutes of April 7, 2015 Page 3 directed staff to provide costs related to extending the bus service to the cul-de-sac on Vail Valley Drive. Kurz seconded the motion and it passed unanimously (7-0). The Water Quality Mapping Contract Award from the consent agenda was considered at this time. Moffet moved to authorize the Town Manager to enter into an agreement with SGM and a contract to perform storm sewer and drainage basin mapping services in response to a Request for Proposals released by the Town of Vail as part of the Restore the Gore Strategic Action planning process in an amount not to exceed $125920. Kurz seconded the motion and it passed unanimously (7-0). The sixth item on the agenda was Resolution No. 9, Series of 2015, A Resolution of the Vail Town Council Extending the Deadline for Commencement of Construction of Improvements Contemplated in the Amendment to the 4/7/2015 Existing Vail Golf Course Conditional Use Permit (PEC12-0036). George Ruther, Director of Community Development, introduced the resolution, Moffet move to approve Resolution No. 9, Series of 2015; Rogers seconded the motion. Bugby asked for additional information to be presented on the topic. Ruther noted the basis for the resolution was related to the expiration date and that no other related approvals would be changed. Bugby spoke about several concerns as follows, 1) the extension allows the town to move through the planning process when there are pending court cases, 2) the town should not be the violators of this agreement, 3) the PEC failed to uphold the covenants as the parking and operations plans are not in compliance, 4) the neighborhood does not agree with the plans for the restaurant, and he continues to oppose the development of the clubhouse. The motion was voted on with a six to one approval (6-1; Bugby opposed). Stephen Connelly addressed the council about his concerns related to the funding of the clubhouse and the need to have spent time determining which market the project could have serviced. He noted the neighborhood has great concerns about how many people who will now drive through the cul- de-sac as well as parking impacts and in summary is concerned about the ongoing process. The seventh item on the agenda was first reading of Ordinance No. 5, Series 2015 an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund. Kathleen Halloran, Finance Director, introduced the new budget analyst Carlie Smith. She presented the supplemental budget that identified some of the capital projects requiring the appropriation of funds to the current year. Brief highlights included a review of year end 2014 revenues, sales tax and RETT and expenditures. 2015 detailed supplemental requests were reviewed as follows: General Fund Expenditures are proposed to decrease by $48,000: ❑ Cancellation of the U.S. Pro -Cycling Challenge will reduce expenditures by $75,000 ❑ $8,000 increased costs for the 811 "line locate" service to notify the town staff of a requested "locate" of electrical or irrigation lines. Currently the 811 center instructs customers to contact the town directly. By purchasing this service, the town is guaranteed notification of line locate requests. ❑ $9,000 re -appropriation of uniform expenditure from the 2014 budget due to late arrival of uniforms in 2015 and for Fire department coats not ordered in 2014. Revenue will be adjusted by a total increase of $341,582. A majority of these funds ($176.7K) will be reimbursement from CDOT for continuation of the 1-70 Underpass project and $118.8K from the continuation of federal grant funding for the bridge at Nugget Lane and Bridge Road. An estimated $40,000 of reimbursement from the Eagle River Water and Sanitation District (ERWSD) will offset expenditures for a portion of the Covered Bridge project and $6,091 of grant dollars from Town Council Meeting Minutes of April 7, 2015 Page 4 the Fireman's Fund Insurance Co. will offset expenditures in 2015 for some of the breathing apparatus equipment that has been requested. The remaining fire equipment requested is funded from proceeds received in 2014 from the sale of a replaced fire truck. Staff is requesting to supplement 2015 expenditures by a total of $6.2 million, $5.7 million of which represents projects budgeted in 2014 but not yet completed such as the Guest Service Enhancements / Wayfinding project, 1-70 Underpass, hybrid bus battery replacement, a transit center generator, Neighborhood Road and Bridge reconstruction, continued implementation of a new permitting system for Community Development and energy enhancement programs. Additional funding requests include the following: E $417K of funding for the Buy -Down Program in recognition of revenue received during 2014 from Fee -in Lieu collections. $109K is requested for an expansion of wireless equipment and service into both East and West Vail E $40K of fire equipment ($17.9K for breathing apparatus and $22.1 K of radio and communications equipment) which is paid for by the $6K grant listed above and the $35K sale of a fire truck. Council questions were asked about the wireless equipment expansion; Ron Braden responded to the comments. Greg Barrie addressed questions about the new trail funding request. Moffet moved to approve on first reading Ordinance No. 5, Series 2015; Rogers seconded the motion. Public input was invited. The motion was approved unanimously (7-0). The eighth item on the agenda was second Reading Ordinance No. 4, Series of 2015 An Ordinance Protecting Certain Stream Tract Property in the Town by Prohibiting the Installation or Maintenance of Private Improvements on Such Property. Matt Mire, Town Attorney, noted there would be follow up with a more comprehensive ordinance that would address town owned properties throughout town on this matter as this legislation only applied to Tract C. There were no further changes for second reading. Bugby asked if property owners had been contacted and it was noted that no special notice was required nor provided to property owners of Tract C. Bugby expressed opposition to the ordinance and noted the issue is still a pending court matter. Moffet moved to approve Ordinance No. 4, Series of 2015; Kurz seconded the motion. There was no public input. The motion passed with a six to one vote (6-1; Bugby opposed). The ninth item on the agenda was a review of the appointment to Design Review Board. Town Clerk Patty McKenny presented information that she had received a letter of interest from Doug Cahill to serve on the DRB. Mr. Cahill was interviewed on March 17 for the PEC vacancy but also expressed his willingness to serve on the DRB. Moffet moved to appoint Doug Cahill to serve as a member of the DRB; Kurz seconded the motion and it passed unanimously (7-0). Staff was directed to continue advertising the vacancy until one more appointment is made. The tenth item on the agenda was adjournment. There being no further business to come before the council, Kurz moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) ar¢Rg adjourned 8:15 p.m. Attest: SEAL � np Patty Mcrn-in Town Clerk Town Council_geeting Min tes of ril 7, 2015 Ily Submitted, rew P. Dalycvlvyor Page 5