HomeMy WebLinkAbout2015-04-07 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, April 7, 2015
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Ludwig Kurz, Mayor Pro Tern
Jenn Bruno
Dale Bugby
Dave Chapin
Greg Moffet
Margaret Rogers
Staff members present: Matt Mire, Town Attorney
Stan Zemler, Town Manager
Patty McKenny, Town Clerk
Mayor Daly asked for a moment of silence in remembrance of Paul Johnston who recently
passed away; his legacy was a "life of "service" which was in part serving as Mayor of Vail from
1983 — 1987.
The first item on the agenda was Citizen Participation, with several people offering public input:
1. Jonathan Levine, Hummers of Vail, distributed some documents which showed his name
has been cleared of any wrongdoings related to an incident in Vail. He continued to express
concerns about Vail Police Department and their bullying tactics against his business
Hummers of Vail. He also noted he has contacted the District Attorney's Office on this
matter.
2. Michael Cacioppo, Business Briefs, expressed several concerns about Vail's Police Chief,
asked everyone to read the transcript distributed, and requested that they publicly exonerate
Jonathan Levine on this matter.
3. Stephen Connelly, resident, thanked council members for support of the plastic bag
ordinance noting it is a great starting point. He asked they consider addressing
implementing a law limiting vehicle idling. And finally, he requested a review of the trash
cans around town and asked they use something similar to what Vail Resort's use for
recycling cans.
The second item on the agenda was the consent agenda as follows:
1) Water Quality Mapping Contract Award
This item was considered later in the meeting since a memo was not available during the
consent calendar consideration.
2) Asphalt Overlay Contract Award
Moffet moved to authorize the Town Manager to execute an agreement with Elam Construction
for completion of the 2015 Vail Overlay Project (roads include Sunburst Drive, Vail Valley Drive
Elkhorn Drive); Rogers seconded the motion and it passed unanimously (7-0).
Town Council Meeting Minutes of April 7, 2015 Page 1
3) Vail Public Library - Bike Path Contract Award
Moffet moved to authorize the Town Manager to execute contracts to complete the Gore Valley
Trail Improvements Project, Lionshead Village to West Meadow Drive with the following
contractors, 1) Site Resource Management $543,522 for trail construction, and 2) Big R
Manufacturing $62,515 for bridge fabrication of two steel truss bridges; Kurz seconded the
motion and it passed unanimously (7-0).
4) EHU Exchange- 1125 Hornsilver Circle
Moffet moved to authorize the Town Manager to execute a deed restriction release and
approved the request for an exchange of an employee housing unit, pursuant to Section 12-13-
5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an
employee housing unit deed restriction at Lot 9 Block 1 Vail Village Filing 8/1125 Hornsilver
Circle, in exchange for a fee in lieu payment for 960 square feet, and setting forth details in
regard thereto; Kurz seconded the motion and it passed unanimously (7-0).
5) EHU Exchange - 1915 Gore Creek Drive
Moffet moved to authorize the Town Manager to execute a deed restriction release and
approved the request for an exchange of an employee housing unit, pursuant to Section 12-13-
5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an
employee housing unit deed restriction at Lot 28 Vail Village West Filing No. 2/1915 Gore Creek
Drive, in exchange for a fee in lieu payment for 458 square feet, and setting forth details in
regard thereto; Kurz seconded the motion and it passed unanimously (7-0).
The third item on the agenda was recognizing the earlier executive session held during the
work session. Moffet asked that staff contract with DestiMetrics LLC for additional lodging
reports which would be funded by the Vail Local Marketing District up to $12,100. Moffet also
asked that a subcommittee of council members and staff prepare information for a proposal that
would request interested parties contact them about leasing space for a local grocery store.
Bugby moved to appoint Daly and Moffet to work with the Town Manager to investigate a
grocery store use at the Vaill Village Inn Phase 5, Unit 2, a town owned location. Kurz
seconded the motion and it passed unanimously (7-0).
The fourth item on the agenda was the Town Manager's Report which included an update on
the Vail Golf and Nordic Clubhouse Remodel - Contractor Selection. Zemler noted that
interviews of four contractors were completed, discussions were held, ratings tabulated and the
panel selected Evans Chaffee Construction Group as the general contractor for the project. The
team would begin negotiating pre construction preparations and costs to include in the
contracts. These contracts would be reviewed by Town Council. There was also a brief update
about the Covered Bridge construction to begin once the season ends, from April 20 for 30
days, which would address some of the erosion and required repairs of the bridge and girders.
The fifth item on the agenda was Ford Park 2015 Summer Managed Parking presented by
Greg Hall, Director of Public Works. The summer parking proposal was presented in order to
obtain Town Council and community input on this topic as there have been some changes
suggested to the Ford Park 2015 Summer Managed Parking Program. He noted since 1998
town staff have been working with the Ford Park user groups to present a summer managed
parking plan to the Vail Town Council for review and direction as it is an objective called out for
in the Ford Park Master Plan. Changes to the plan included the following:
1. Use east -end portion of the upper bench parking lot for only user group employees
2. Use west -end portion of the upper bench parking lot which is about 40 some spaces with a
separate entrance/exit location as a reserve area to be leased from the town by the user
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group. This area would be managed by a valet serviced and the user group. VIP Parking
Solutions owner spoke about the valet service programming.
3. Use the middle portion of the upper bench parking lot for the general public users of the park
at a fee of $10 per space which would be managed by Town of Vail staff. This would equate
to eleven (11) days during the summer for paid parking. It was noted that the express buses
would continue to run on those days.
4. Consider possibly running the in -town shuttle from Memorial day to Labor day, which
equates to additional service since the shuttle does already run on the managed parking
days. He noted that the additional service was estimated at $87K.
There was discussion about some of the following items:
✓ What time to begin charging for parking, 3 pm, 4 pm ?
✓ Do users pay on the way in the lot rather than paying on the way out of the lot
✓ The 2015 supplemental budget does include costs for some parking equipment
✓ Are the user groups comfortable with the proposed changes?
✓ The user groups would not have access to the bus lane area
Mayor Daly opened for public input beginning with user groups:
■ Bravo! Vail, Jeanne Reid and Vail Valley Foundation, Jenn Mason expressed support of the
proposal and requested an extension of the bus service to Ford Park for the entire summer
not just managed parking days and possible assistance with some traffic control at the
upper bench parking lot. They expressed support of continuing to work together to improve
parking for users at the park as soon every day would be like July 41h holiday use.
■ VIP Parking Solution owner Adam Kahn helped explain the valet services proposed for
managing the parking at the west end of the upper bench lot. He noted their experience
managing Children's Ski School and other VVF functions.
■ Betty Ford Alpine Gardens, BFAG, Nick Courtens, expressed support for continuing the
managed parking program, additional transit services, but did not support paid parking.
• Vail Recreation District and resident Billy Suarez thanked everyone for their work on the
matter and expressed support of many aspects of the proposal. It was clarified that any of
the user groups would have access to reserving the west end of the upper bench lot. He
expressed concern for those users of the park who must enter and exit multiple times in a
day (due to tournament environment) who would continually get charged and asked if that
scenario could be addressed as one time only payment.
■ Vail Nature Center volunteer Nancy Rhondo requested that volunteers be able to park close
by and at no charge.
■ Walking Mountains Science Center Kim Langmaid and as contractors of the Vail Nature
Center by VRD, expressed concern for their patrons there is not adequate parking
throughout the day. Their request included extending the bus service throughout the
summer.
■ Gwen Scapello, resident, opposed any paid parking, requested that no use dominate the
park, is supportive of the bus shuttle service, asks that the fine does not apply to the general
public using the lot.
After some further discussion about signage and need to get cost impacts of additional bus
service, Moffet moved to direct staff to complete the Ford Park 2015 Summer Managed Parking
Program with an option to preserve parking spaces to be leased by the user groups on
designated special event dates only and continue to require paid parking on special event dates
and use express bus service from Vail Village and Lionshead Parking Structures. He also
Town Council Meeting Minutes of April 7, 2015 Page 3
directed staff to provide costs related to extending the bus service to the cul-de-sac on Vail
Valley Drive. Kurz seconded the motion and it passed unanimously (7-0).
The Water Quality Mapping Contract Award from the consent agenda was considered at this
time. Moffet moved to authorize the Town Manager to enter into an agreement with SGM and a
contract to perform storm sewer and drainage basin mapping services in response to a Request
for Proposals released by the Town of Vail as part of the Restore the Gore Strategic Action
planning process in an amount not to exceed $125920. Kurz seconded the motion and it
passed unanimously (7-0).
The sixth item on the agenda was Resolution No. 9, Series of 2015, A Resolution of the Vail
Town Council Extending the Deadline for Commencement of Construction of Improvements
Contemplated in the Amendment to the 4/7/2015 Existing Vail Golf Course Conditional Use
Permit (PEC12-0036). George Ruther, Director of Community Development, introduced the
resolution, Moffet move to approve Resolution No. 9, Series of 2015; Rogers seconded the
motion. Bugby asked for additional information to be presented on the topic. Ruther noted the
basis for the resolution was related to the expiration date and that no other related approvals
would be changed. Bugby spoke about several concerns as follows, 1) the extension allows the
town to move through the planning process when there are pending court cases, 2) the town
should not be the violators of this agreement, 3) the PEC failed to uphold the covenants as the
parking and operations plans are not in compliance, 4) the neighborhood does not agree with
the plans for the restaurant, and he continues to oppose the development of the clubhouse.
The motion was voted on with a six to one approval (6-1; Bugby opposed). Stephen Connelly
addressed the council about his concerns related to the funding of the clubhouse and the need
to have spent time determining which market the project could have serviced. He noted the
neighborhood has great concerns about how many people who will now drive through the cul-
de-sac as well as parking impacts and in summary is concerned about the ongoing process.
The seventh item on the agenda was first reading of Ordinance No. 5, Series 2015 an
Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund,
Real Estate Transfer Tax Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund.
Kathleen Halloran, Finance Director, introduced the new budget analyst Carlie Smith. She
presented the supplemental budget that identified some of the capital projects requiring the
appropriation of funds to the current year. Brief highlights included a review of year end 2014
revenues, sales tax and RETT and expenditures. 2015 detailed supplemental requests were
reviewed as follows:
General Fund
Expenditures are proposed to decrease by $48,000:
❑ Cancellation of the U.S. Pro -Cycling Challenge will reduce expenditures by $75,000
❑ $8,000 increased costs for the 811 "line locate" service to notify the town staff of a requested
"locate" of electrical or irrigation lines. Currently the 811 center instructs customers to contact the
town directly. By purchasing this service, the town is guaranteed notification of line locate
requests.
❑ $9,000 re -appropriation of uniform expenditure from the 2014 budget due to late arrival of
uniforms in 2015 and for Fire department coats not ordered in 2014.
Revenue will be adjusted by a total increase of $341,582. A majority of these funds ($176.7K) will be
reimbursement from CDOT for continuation of the 1-70 Underpass project and $118.8K from the
continuation of federal grant funding for the bridge at Nugget Lane and Bridge Road.
An estimated $40,000 of reimbursement from the Eagle River Water and Sanitation District (ERWSD)
will offset expenditures for a portion of the Covered Bridge project and $6,091 of grant dollars from
Town Council Meeting Minutes of April 7, 2015 Page 4
the Fireman's Fund Insurance Co. will offset expenditures in 2015 for some of the breathing
apparatus equipment that has been requested. The remaining fire equipment requested is funded
from proceeds received in 2014 from the sale of a replaced fire truck.
Staff is requesting to supplement 2015 expenditures by a total of $6.2 million, $5.7 million of which
represents projects budgeted in 2014 but not yet completed such as the Guest Service
Enhancements / Wayfinding project, 1-70 Underpass, hybrid bus battery replacement, a transit center
generator, Neighborhood Road and Bridge reconstruction, continued implementation of a new
permitting system for Community Development and energy enhancement programs.
Additional funding requests include the following:
E $417K of funding for the Buy -Down Program in recognition of revenue received during 2014 from
Fee -in Lieu collections.
$109K is requested for an expansion of wireless equipment and service into both East and West
Vail
E $40K of fire equipment ($17.9K for breathing apparatus and $22.1 K of radio and communications
equipment) which is paid for by the $6K grant listed above and the $35K sale of a fire truck.
Council questions were asked about the wireless equipment expansion; Ron Braden responded
to the comments. Greg Barrie addressed questions about the new trail funding request. Moffet
moved to approve on first reading Ordinance No. 5, Series 2015; Rogers seconded the motion.
Public input was invited. The motion was approved unanimously (7-0).
The eighth item on the agenda was second Reading Ordinance No. 4, Series of 2015 An
Ordinance Protecting Certain Stream Tract Property in the Town by Prohibiting the Installation
or Maintenance of Private Improvements on Such Property. Matt Mire, Town Attorney, noted
there would be follow up with a more comprehensive ordinance that would address town owned
properties throughout town on this matter as this legislation only applied to Tract C. There were
no further changes for second reading. Bugby asked if property owners had been contacted
and it was noted that no special notice was required nor provided to property owners of Tract C.
Bugby expressed opposition to the ordinance and noted the issue is still a pending court matter.
Moffet moved to approve Ordinance No. 4, Series of 2015; Kurz seconded the motion. There
was no public input. The motion passed with a six to one vote (6-1; Bugby opposed).
The ninth item on the agenda was a review of the appointment to Design Review Board. Town
Clerk Patty McKenny presented information that she had received a letter of interest from Doug
Cahill to serve on the DRB. Mr. Cahill was interviewed on March 17 for the PEC vacancy but
also expressed his willingness to serve on the DRB. Moffet moved to appoint Doug Cahill to
serve as a member of the DRB; Kurz seconded the motion and it passed unanimously (7-0).
Staff was directed to continue advertising the vacancy until one more appointment is made.
The tenth item on the agenda was adjournment. There being no further business to come
before the council, Kurz moved to adjourn the meeting and Bugby seconded the motion which
passed unanimously, (7-0) ar¢Rg adjourned 8:15 p.m.
Attest: SEAL
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Patty Mcrn-in Town Clerk
Town Council_geeting Min tes of ril 7, 2015
Ily Submitted,
rew P. Dalycvlvyor
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