HomeMy WebLinkAbout2015-04-21 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, April 21, 2015
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Jenn Bruno
Dale Bugby
Dave Chapin
Greg Moffet
Margaret Rogers
Member absent: Ludwig Kurz, Mayor Pro Tem
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item on the agenda was the presentation of the 2015 FIS Alpine World Ski
Championships Wrap Up by Ceil Folz, Vail Valley Foundation. The Vail Valley Foundation
event recap included information about the attendance, demographics of spectators, television
exposure, marketing and PR exposure, occupancy rates, and value received for expenditures
by the Town of Vail to the 2015 FIS Alpine World Ski Championships. Mikaela Shiffrin also
spoke about the championships and what the event meant to her personally and to the sport of
alpine skiing. Presentation highlights included information about some of the following:
✓ Unprecedented attendance for ski racing in the U.S.
✓ Unmatched television production quality for the sport
✓ worldwide
✓ 40.1 million social media impressions since February 1
✓ #Vail2015 trended as a top 10 topic on Twitter
✓ Athlete participation from 68 nations
✓ W4 More than 1,200 accredited media covering the event onsite
✓ Nearly 70 billion PR impressions
✓ Occupancy rates of roughly 95% on weekends throughout
✓ More than 2,200 volunteers and 175,000 volunteer hours
✓ Unmatched television production quality
✓ Record breaking coverage
Mayor Daly thanked Mikaela Shiffron, championship's gold medalist and resident of Eagle
County, for representing the community and making everyone so very proud. Moffet noted the
state legislature adopted a resolution recognizing volunteers who helped with the event. Town
Manager Stan Zemler thanked Ceil Folz and the Vail Valley Foundation for "making it happen"
and doing an extraordinary job of producing the event. Ceil Folz noted the success in the
production and hoped to one day do it all over again.
Town Council Meeting Minutes of April 21, 2015 Page 1
The second item on the agenda was Citizen Participation with input as follows:
1. Jonathan Levine, Hummers of Vail, distributed envelopes to council and town attorney
expressing continued concerns about police department and asking them to reconsider
repealing their transportation ordinance.
Mayor Daly noted the legal matter had been turned over to the District Attorney's Office and
there is no further role by the town on this matter.
2. Larry Cavanaugh, Vail Chamber and Business Association, spoke about some observations
on the 2015 WASC event thanking the merchants for their support, noting the differences of
benefits for the merchants, and requested future focus on Lionshead activation.
3. Bob Boselli, OBO Enterprises owner of numerous Vail stores, also echoed request to
activate Lionshead area in order to draw more crowds in that direction.
4. Dave Gorsuch, resident and business owner, expressed his appreciation of Mikaela Shiffron
and the Vail Valley Foundation for their efforts with the 2015 championships. He also
commented on his disappointment with the Spring Back to Vail weekend, noting the
activities do not align with Vail's brand and family atmosphere. He spoke about numerous
details that were very disturbing and asked that the event be reconsidered, including the
music, the type of crowd it attracts, and the final pondskimming event drawing the wrong
crowd.
5. Eric Perkins, resident, spoke about his concern for the Gore Creek, showing some video
that show issues near the water treatment plant and impacts on muddying this location of
the river. He requested that those responsible pay more attention to improving this area
with better drainage. He recently fished this area and noted there are some very good
improvements with the river life in the Gore.
The third item on the agenda was the consent agenda which included the following:
1. Resolution No. 10, Series of 2015, A Resolution Approving an Intergovernmental Agreement
(the "IGA") Between the Town of Vail and the Eagle River Water and Sanitation District (the
"District") for the Covered Bridge Project; and Setting Forth Details in Regard Thereto
Bugby moved to approve Resolution No. 10, Series of 2015; Moffet moved to second the motion
and it passed unanimously by those present (6-0).
2. Minutes from March 3, 2015
Bugby moved to approve the March 3, 2015 minutes; Moffet seconded the motion and it passed
unanimously by those present (6-0). Mayor Daly noted a couple of corrections that were
already provided the town clerk.
3. Minutes from March 17, 2015
Bugby moved to approve the March 17, 2015 minutes; Chapin seconded the motion and it
passed unanimously by those present; Moffet abstained since he was absent that day (5-0).
The fourth item on the agenda was the appointment to Design Review Board (DRB). It was
noted the interview was conducted during the work session and this action would serve as the
final appointment, member number five, to the Design Review Board. Moffet moved to approve
Peter Cope to DRB; Chapin seconded the motion and it passed unanimously by those present
(6-0).
The fifth item on the agenda was Any Action as a Result of Executive Session and there were
no actions taken.
The sixth item on the agenda was Town Manager's Report which included:
1) Sports fields open this weekend with soccer tournament — first event on new turf
2) The Intermountain Fuels Reduction Project Memorandum - Vail Fire Department.
Town Council Meeting Minutes of April 21, 2015 Page 2
Mark Novak, Fire Chief, and Paul Cada, Wildland Fire Coordinator, were present to answer any
questions. Mayor Daly was pleased to see USFS moving forward with the project and is
concerned they may not address all the area.
The seventh item on the agenda was the Lionshead Structure Permanent Skate park Update
presented by Todd Oppenheimer, Town Landscape Architect; Chad Young, Vail Recreation
District Representative; Cameron Chaney, Skate park Committee Member; Mike Dunlap, Skate
park Committee Member. In summary, Town Council was asked to consider and give direction
on the three items relating to the Lionshead Skate Park:
1. Approve the Lionshead Parking Structure proposed site as the location for a permanent
skate park in Vail.
2. Approve an overall project budget for the construction of a permanent skate park of
$1,550,000 to be included in the next supplemental budget.
3. Award the contract for the design portion of the Design/Build skate park contract to
California Skate parks in the amount of $83,500.
It was noted the Town Council has discussed the feasibility and potential budgets of a
permanent skate park in the proposed site of the Lionshead Parking Structure and directed staff
to continue refining preliminary skate park design, solicit proposals from qualified skate park
contractors and investigate the project for ramifications related to the possibility of adding a 4th
deck to the garage, in addition to any other issues that may prevent the project from moving
forward at this time. There was a review of the site selection overview and history, with slides
showing views from the proposed location, with several advantages identified including noise,
light, parking, access, convenience. There were some Town Council comments about the
proposal as follows:
✓ Want the skate park to be world class product
✓ Liability issues were identified and discussed
✓ Group was commended for creativity and effort
✓ Many think the town desperately needs a skate park
✓ This is a compromise and is not a state of the art facility or world class
✓ Proposal included integrated public art opportunities and would need this so it looks inviting
and innovative
Rogers moved to approve the proposed site, the gap between the north and south ramps of the
Lionshead Parking Structure, as the location for a permanent skate park in Vail. Moffet
seconded the motion. There were several reasons she noted which supported her motion, 1)
there has been ample review of the topic which has been very thoughtful, 2) the location is safe
for spectators and very accessible for visitors, 3) the park will be a real asset to the town. She
raises the question about the costs at this time and further discussion with Todd Oppenheimer
continued about the project budget outlined below and selection process.
Skatepark design and public process $ 83,500
General construction, site work, electrical, safety screen $ 523,670
Skatepark construction per final design $ 614,350
Additional skatepark mini ramp $ 65,000
Integrated Public Art $ 50,000
Engineering and Code Analysis $ 59,380
Contingency $ 154.100
Total $1,550,000
The process for selection of a design/build contractor included a request for qualifications with
11 firms responding, and then a request for proposal was issued to 6 companies with 4
responding. They conducted interviews with 4 companies, completed reference checks,
reviewed and evaluated responses and approach of each company, with final recommendation
Town Council Meeting Minutes of April 21, 2015 Page 3
presented to work with California Skate Parks. The schedule was noted with design and
approvals to occur from May through July and construction slated for August through October
2015. Mayor Daly asked for public input at this time and Billy Suarez, VRD and resident, spoke
about his skeptism and concerns as to whether the proposal would meet a world class status
but was generally supportive as there is a great need for the activity for kids. Council's input
addressed some preferences about reviewing and approving the design before doing next steps
and use of some local vendors to do the work. There was also some information presented by
Greg Hall, Director of Public Works, which addressed improvements and costs to the
transportation structure that would add a 41h level.
Mayor Daly noted the motion on the floor (by Rogers to approve the Lionshead Parking
Structure proposed site as the location for a permanent skate park in Vail with a second by
Moffet). Bugby questioned if the location was the most ideal one and hopes to make the park
safe and world class. He also noted his preference to only address the design budget and not
the entire budget. Zemler noted the total projected budget was not in the 2015 budget; it was
noted $206K was budgeted for the temporary skate park and $75K included for the new skate
park design services. He suggested Council not address the total budget identified ($1.5M) until
the design is completed and then a total proposed budget for the project would be presented.
Rogers noted her motion only addressed one topic to approve the Lionshead Parking Structure
proposed site as the location for a permanent skate park in Vail. The motion seconded by
Moffet was approved unanimously (6-0). Rogers then moved to award the contract for the
design portion of the Design/Build skate park contract to California Skate Parks not to exceed
the amount of $83,500. The motion seconded by Moffet was approved unanimously (6-0).
Council thanked the group for their work and commitment to the project.
The eighth item on the agenda was 2014 Year-end Investment presented by Kathleen
Halloran, Finance Director. No formal action was requested since the item was informational
only. She noted Section 2-2-8 of the Town Code required an annual presentation of the town's
investment report, which is also provided as a written report each quarter. The review included
information through December 31, 2014 with a review of the guiding policy principles and
objectives. Several graphics that represented the yield, results, comparisons, and investment
strategies were reviewed as well as an investment outlook summary below:
Expect the low interest rate environment to continue
Stick to our investment policy objectives: safety, liquidity, and yield
Continue to manage investment mix and decrease maturities until rates increase
Make strategic decisions for use of cash for capital projects as appropriate
Update the town's investment policy to allow participation in the Colo Trust Plus plan which
invests in commercial paper
The ninth item on the agenda was second reading of Ordinance No. 5, Series 2015 an
Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund,
Real Estate Transfer Tax Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund.
Kathleen Halloran, Finance Director, noted two changes:
1) Reduced Capital Improvements Fund by $450K (removed expenditure for ventilation
system at Donovan Pavilion)
2) Increased General Fund for bus service expenditures related to Ford park summer
transit services
Greg Hall presented Ford Park in -town bus service extension proposals for the summer 2015
service and related costs based on feedback from user groups and council direction during the
Town Council Meeting Minutes of April 21, 2015 Page 4
April 7 Vail Town Council meeting. He noted Ford Park is served in two ways during managed
parking days, 1) the in -town shuttle is extended to include the Ford Park stop on Vail Valley
Drive; and 2) the Ford Park Express Service runs between Lionshead, Vail Village and Ford
Park via the Frontage Road. Several extended In -town service scenarios were reviewed:
• Memorial Day through the end of September
• Memorial Day through Labor Day
• June 14- Labor Day
• June 14- August 8, this is the last day ford park managed parking day interferes with Nature
Center programs.
The staff reviewed the service from the hours of 9AM-6PM in addition to an evening period from
6PM-9PM. The costs of providing the various service levels are as follows:
9AM-6PM 6PM-9PM
Memorial Day through the end of September $ 92,835 $ 31,146
Memorial Day through Labor Day $ 80,419 $ 13,667
June 14- Labor Day $ 65,693 $ 9,515
June 14- August 8 $ 34,868 $ 4,498
There was general council support to increase services along with some questions about
ridership numbers and impacts to the Frontage Road service. Rogers moved to approve
Ordinance No, 5, Series of 2015, a supplemental budget ordinance that included transit services
to run from Memorial Day through September 30, 2015 up to the estimated number $92, 835.
Further discussion ensued about the timeframe for providing the services and demand for
services which then resulted in Roger's moving to amend the motion to approve on second
reading Ordinance No. 5 which included the extensions of transit services beginning June 14,
2015 through the end of September 2015 from the hours of 9 am until 9 pm with a maximum
amount not to exceed $150,000. Moffet seconded the motion and it passed (6-0).
The tenth item on the agenda was adjournment. There being no further business to come
before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which
passed unanimously, (6-0) and the meeting adjourned at 8:25 p.m.
Attest:
O, L
Patty c nny, wn '
SEAL
Respec y Submitted,
Andrew P. Daly ayo
Town Council Meeting Minutes of April 21, 2015 Page 5