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HomeMy WebLinkAbout2015-04-21 Town Council MinutesVail Town Council Meeting Minutes Tuesday, April 21, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Member absent: Ludwig Kurz, Mayor Pro Tem Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was the presentation of the 2015 FIS Alpine World Ski Championships Wrap Up by Ceil Folz, Vail Valley Foundation. The Vail Valley Foundation event recap included information about the attendance, demographics of spectators, television exposure, marketing and PR exposure, occupancy rates, and value received for expenditures by the Town of Vail to the 2015 FIS Alpine World Ski Championships. Mikaela Shiffrin also spoke about the championships and what the event meant to her personally and to the sport of alpine skiing. Presentation highlights included information about some of the following: ✓ Unprecedented attendance for ski racing in the U.S. ✓ Unmatched television production quality for the sport ✓ worldwide ✓ 40.1 million social media impressions since February 1 ✓ #Vail2015 trended as a top 10 topic on Twitter ✓ Athlete participation from 68 nations ✓ W4 More than 1,200 accredited media covering the event onsite ✓ Nearly 70 billion PR impressions ✓ Occupancy rates of roughly 95% on weekends throughout ✓ More than 2,200 volunteers and 175,000 volunteer hours ✓ Unmatched television production quality ✓ Record breaking coverage Mayor Daly thanked Mikaela Shiffron, championship's gold medalist and resident of Eagle County, for representing the community and making everyone so very proud. Moffet noted the state legislature adopted a resolution recognizing volunteers who helped with the event. Town Manager Stan Zemler thanked Ceil Folz and the Vail Valley Foundation for "making it happen" and doing an extraordinary job of producing the event. Ceil Folz noted the success in the production and hoped to one day do it all over again. Town Council Meeting Minutes of April 21, 2015 Page 1 The second item on the agenda was Citizen Participation with input as follows: 1. Jonathan Levine, Hummers of Vail, distributed envelopes to council and town attorney expressing continued concerns about police department and asking them to reconsider repealing their transportation ordinance. Mayor Daly noted the legal matter had been turned over to the District Attorney's Office and there is no further role by the town on this matter. 2. Larry Cavanaugh, Vail Chamber and Business Association, spoke about some observations on the 2015 WASC event thanking the merchants for their support, noting the differences of benefits for the merchants, and requested future focus on Lionshead activation. 3. Bob Boselli, OBO Enterprises owner of numerous Vail stores, also echoed request to activate Lionshead area in order to draw more crowds in that direction. 4. Dave Gorsuch, resident and business owner, expressed his appreciation of Mikaela Shiffron and the Vail Valley Foundation for their efforts with the 2015 championships. He also commented on his disappointment with the Spring Back to Vail weekend, noting the activities do not align with Vail's brand and family atmosphere. He spoke about numerous details that were very disturbing and asked that the event be reconsidered, including the music, the type of crowd it attracts, and the final pondskimming event drawing the wrong crowd. 5. Eric Perkins, resident, spoke about his concern for the Gore Creek, showing some video that show issues near the water treatment plant and impacts on muddying this location of the river. He requested that those responsible pay more attention to improving this area with better drainage. He recently fished this area and noted there are some very good improvements with the river life in the Gore. The third item on the agenda was the consent agenda which included the following: 1. Resolution No. 10, Series of 2015, A Resolution Approving an Intergovernmental Agreement (the "IGA") Between the Town of Vail and the Eagle River Water and Sanitation District (the "District") for the Covered Bridge Project; and Setting Forth Details in Regard Thereto Bugby moved to approve Resolution No. 10, Series of 2015; Moffet moved to second the motion and it passed unanimously by those present (6-0). 2. Minutes from March 3, 2015 Bugby moved to approve the March 3, 2015 minutes; Moffet seconded the motion and it passed unanimously by those present (6-0). Mayor Daly noted a couple of corrections that were already provided the town clerk. 3. Minutes from March 17, 2015 Bugby moved to approve the March 17, 2015 minutes; Chapin seconded the motion and it passed unanimously by those present; Moffet abstained since he was absent that day (5-0). The fourth item on the agenda was the appointment to Design Review Board (DRB). It was noted the interview was conducted during the work session and this action would serve as the final appointment, member number five, to the Design Review Board. Moffet moved to approve Peter Cope to DRB; Chapin seconded the motion and it passed unanimously by those present (6-0). The fifth item on the agenda was Any Action as a Result of Executive Session and there were no actions taken. The sixth item on the agenda was Town Manager's Report which included: 1) Sports fields open this weekend with soccer tournament — first event on new turf 2) The Intermountain Fuels Reduction Project Memorandum - Vail Fire Department. Town Council Meeting Minutes of April 21, 2015 Page 2 Mark Novak, Fire Chief, and Paul Cada, Wildland Fire Coordinator, were present to answer any questions. Mayor Daly was pleased to see USFS moving forward with the project and is concerned they may not address all the area. The seventh item on the agenda was the Lionshead Structure Permanent Skate park Update presented by Todd Oppenheimer, Town Landscape Architect; Chad Young, Vail Recreation District Representative; Cameron Chaney, Skate park Committee Member; Mike Dunlap, Skate park Committee Member. In summary, Town Council was asked to consider and give direction on the three items relating to the Lionshead Skate Park: 1. Approve the Lionshead Parking Structure proposed site as the location for a permanent skate park in Vail. 2. Approve an overall project budget for the construction of a permanent skate park of $1,550,000 to be included in the next supplemental budget. 3. Award the contract for the design portion of the Design/Build skate park contract to California Skate parks in the amount of $83,500. It was noted the Town Council has discussed the feasibility and potential budgets of a permanent skate park in the proposed site of the Lionshead Parking Structure and directed staff to continue refining preliminary skate park design, solicit proposals from qualified skate park contractors and investigate the project for ramifications related to the possibility of adding a 4th deck to the garage, in addition to any other issues that may prevent the project from moving forward at this time. There was a review of the site selection overview and history, with slides showing views from the proposed location, with several advantages identified including noise, light, parking, access, convenience. There were some Town Council comments about the proposal as follows: ✓ Want the skate park to be world class product ✓ Liability issues were identified and discussed ✓ Group was commended for creativity and effort ✓ Many think the town desperately needs a skate park ✓ This is a compromise and is not a state of the art facility or world class ✓ Proposal included integrated public art opportunities and would need this so it looks inviting and innovative Rogers moved to approve the proposed site, the gap between the north and south ramps of the Lionshead Parking Structure, as the location for a permanent skate park in Vail. Moffet seconded the motion. There were several reasons she noted which supported her motion, 1) there has been ample review of the topic which has been very thoughtful, 2) the location is safe for spectators and very accessible for visitors, 3) the park will be a real asset to the town. She raises the question about the costs at this time and further discussion with Todd Oppenheimer continued about the project budget outlined below and selection process. Skatepark design and public process $ 83,500 General construction, site work, electrical, safety screen $ 523,670 Skatepark construction per final design $ 614,350 Additional skatepark mini ramp $ 65,000 Integrated Public Art $ 50,000 Engineering and Code Analysis $ 59,380 Contingency $ 154.100 Total $1,550,000 The process for selection of a design/build contractor included a request for qualifications with 11 firms responding, and then a request for proposal was issued to 6 companies with 4 responding. They conducted interviews with 4 companies, completed reference checks, reviewed and evaluated responses and approach of each company, with final recommendation Town Council Meeting Minutes of April 21, 2015 Page 3 presented to work with California Skate Parks. The schedule was noted with design and approvals to occur from May through July and construction slated for August through October 2015. Mayor Daly asked for public input at this time and Billy Suarez, VRD and resident, spoke about his skeptism and concerns as to whether the proposal would meet a world class status but was generally supportive as there is a great need for the activity for kids. Council's input addressed some preferences about reviewing and approving the design before doing next steps and use of some local vendors to do the work. There was also some information presented by Greg Hall, Director of Public Works, which addressed improvements and costs to the transportation structure that would add a 41h level. Mayor Daly noted the motion on the floor (by Rogers to approve the Lionshead Parking Structure proposed site as the location for a permanent skate park in Vail with a second by Moffet). Bugby questioned if the location was the most ideal one and hopes to make the park safe and world class. He also noted his preference to only address the design budget and not the entire budget. Zemler noted the total projected budget was not in the 2015 budget; it was noted $206K was budgeted for the temporary skate park and $75K included for the new skate park design services. He suggested Council not address the total budget identified ($1.5M) until the design is completed and then a total proposed budget for the project would be presented. Rogers noted her motion only addressed one topic to approve the Lionshead Parking Structure proposed site as the location for a permanent skate park in Vail. The motion seconded by Moffet was approved unanimously (6-0). Rogers then moved to award the contract for the design portion of the Design/Build skate park contract to California Skate Parks not to exceed the amount of $83,500. The motion seconded by Moffet was approved unanimously (6-0). Council thanked the group for their work and commitment to the project. The eighth item on the agenda was 2014 Year-end Investment presented by Kathleen Halloran, Finance Director. No formal action was requested since the item was informational only. She noted Section 2-2-8 of the Town Code required an annual presentation of the town's investment report, which is also provided as a written report each quarter. The review included information through December 31, 2014 with a review of the guiding policy principles and objectives. Several graphics that represented the yield, results, comparisons, and investment strategies were reviewed as well as an investment outlook summary below: Expect the low interest rate environment to continue Stick to our investment policy objectives: safety, liquidity, and yield Continue to manage investment mix and decrease maturities until rates increase Make strategic decisions for use of cash for capital projects as appropriate Update the town's investment policy to allow participation in the Colo Trust Plus plan which invests in commercial paper The ninth item on the agenda was second reading of Ordinance No. 5, Series 2015 an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund. Kathleen Halloran, Finance Director, noted two changes: 1) Reduced Capital Improvements Fund by $450K (removed expenditure for ventilation system at Donovan Pavilion) 2) Increased General Fund for bus service expenditures related to Ford park summer transit services Greg Hall presented Ford Park in -town bus service extension proposals for the summer 2015 service and related costs based on feedback from user groups and council direction during the Town Council Meeting Minutes of April 21, 2015 Page 4 April 7 Vail Town Council meeting. He noted Ford Park is served in two ways during managed parking days, 1) the in -town shuttle is extended to include the Ford Park stop on Vail Valley Drive; and 2) the Ford Park Express Service runs between Lionshead, Vail Village and Ford Park via the Frontage Road. Several extended In -town service scenarios were reviewed: • Memorial Day through the end of September • Memorial Day through Labor Day • June 14- Labor Day • June 14- August 8, this is the last day ford park managed parking day interferes with Nature Center programs. The staff reviewed the service from the hours of 9AM-6PM in addition to an evening period from 6PM-9PM. The costs of providing the various service levels are as follows: 9AM-6PM 6PM-9PM Memorial Day through the end of September $ 92,835 $ 31,146 Memorial Day through Labor Day $ 80,419 $ 13,667 June 14- Labor Day $ 65,693 $ 9,515 June 14- August 8 $ 34,868 $ 4,498 There was general council support to increase services along with some questions about ridership numbers and impacts to the Frontage Road service. Rogers moved to approve Ordinance No, 5, Series of 2015, a supplemental budget ordinance that included transit services to run from Memorial Day through September 30, 2015 up to the estimated number $92, 835. Further discussion ensued about the timeframe for providing the services and demand for services which then resulted in Roger's moving to amend the motion to approve on second reading Ordinance No. 5 which included the extensions of transit services beginning June 14, 2015 through the end of September 2015 from the hours of 9 am until 9 pm with a maximum amount not to exceed $150,000. Moffet seconded the motion and it passed (6-0). The tenth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (6-0) and the meeting adjourned at 8:25 p.m. Attest: O, L Patty c nny, wn ' SEAL Respec y Submitted, Andrew P. Daly ayo Town Council Meeting Minutes of April 21, 2015 Page 5