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HomeMy WebLinkAbout2015-05-05 Town Council MinutesVail Town Council Meeting Minutes Tuesday, May 5, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tern Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members present: Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation Paul Sideman, resident of Chamonix Chalets, shared his observations about speeding on Chamonix with a request for more signage and striping to help mitigate the problems. He would support speed dips as well. Kerry Thelan, Director, and Kerry Conklin, President, Vail Valley Soccer Club, shared concerns about the rental of the Ford Park fields to the Storm Club, front range based soccer club, for a tournament this upcoming summer. They noted the club misrepresented their booking and it would conflict with the VVSC fall tournament efforts and their ability to fundraise for their local club. Mike Ortiz, VRD, confirmed there is an executed contract with the club for their tournament. He expressed support for reviewing the impacts of field rental to non local groups who may compete with local groups and tournaments. He noted their contract does not require groups to identify greater details about their events. Moffet expressed he was not supportive of outside groups using Vail's field for their tournaments unless there is correlation with Vail's other amenities, especially since this group has nothing that connects the attendees to Vail's lodging. The second item on the agenda was the consent agenda as follows: 1. Resolution No. 11, Series of 2015, A Resolution Approving an Intergovernmental Agreement (the "IGA") Between the Town of Vail and the Eagle River Water and Sanitation District (the "District") for the Rockledge Road and Forest Road Project; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 11; Bugby seconded the motion and it passed unanimously (7-0). 2. Proclamation No. 2, Series of 2015, A Proclamation declaring May 2015 as Building Safety Month Town Council Meeting Minutes of May 5, 2015 Page 1 Martin Haeberle, Chief Building Officials, spoke about the proclamation and Rogers then read the proclamation in entirety. Rogers moved to approve Proclamation No.2; Kurz seconded the motion and it passed unanimously (7-0). 3. Minutes from April 7, 2015 meeting Moffet moved to approve minutes from April 7, 2015; Bugby seconded and the motion passed unanimously (7-0). 4. Camera System for Transit Buses Contract Award Clarification was provided by Greg Hall, Director of Public Works, about the bid process and final determination on the vendor; he noted the decision was about selecting the most responsive bidder who met the performance criteria established. Moffet moved to authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Mobile View to complete a camera system in the Town of Vail transit fleet as proposed in the amount not to exceed $292,009. Bugby seconded and the motion passed unanimously (7-0). The third item on the agenda was any action as a result of Executive Session and there were none. The fourth item on the agenda was Town Manager's Report which included information about the following items: 1. 2016 Budget Preview meeting proposed for Tuesday, July 7, 2016 A meeting to begin discussion about the 2016 budget was proposed for morning of July 7th on same day as council meeting. 2. Marijuana Policy Ordinance Update It was noted staff would return with additional information about marijuana policy recommendation on the moratorium. Rogers requested information about what other communities are doing in this regard, problems identified, revenue generated. Daly requested the item be scheduled for evening meeting agenda and an update from Director of Community Development, George Ruther, and his stakeholder committee review. 3. Invitation from Avon Town Council to meet to discuss topics of interest in June; there would be further review of the date proposed and topics for discussion. The fifth item on the agenda was the 1-70 Vail Underpass Funding Decision as presented by Tom Kassmel, Public Works Engineer, with a request for additional funding for the 1-70 Vail Underpass construction. The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. He noted the Project is currently over the original cost estimate and in order to keep this project on schedule, and to utilize the RAMP funds, the Town of Vail would need to commit to a maximum dollar amount to contribute to this Project. The maximum contribution amount would be submitted to the Colorado Transportation Commission for review and final funding request during their June meeting. Based on this design, the design team completed an updated Opinion of Probable Construction Cost (OPCC#2), completed by the projects Construction Manager/General Contractor (CMGC) contractor, Edward Kraemer & Sons, and an independent cost estimator, Stanton Constructability Services. The total project cost was now estimated at $30.1 million, $9.3 million over the original estimated budget. So in order to maintain the current CDOT/Town of Vail funding partnership of 71 %/29% respectively, the minimum additional funding the Town would need to provide is $2.73 million and CDOT would need to provide $6.57 million. This cost updates do not include the additional incremental funding the Town may decide to budget for Art in Public Places, which is recommended to be $335,000 by the AIPP Town Council Meeting Minutes of May 5, 2015 Page 2 Board. He noted the Towns $2.73 million additional contribution for the Project could be reduced by a credit of $0.2 million for in kind town staff salaries for project management, resulting in an additional funding need from the Town of $2.53 million for the Project plus $335,000 for art, or a total net additional cash contribution of $2.865 million funded by the VRA. This estimated additional lump sum contribution would be reviewed by the Transportation Commission, if a decision is made to fully fund the Project, then a final IGA would be executed and the remaining funding and construction risk of the Project would be assigned to CDOT. Tom Kassmel presented a 3D video describing the project and 211D rendering of the project with additional information presented in a slide show. ✓ purpose & need of the project — ✓ Cost Sharing: 29% share cost for tov & 71 % from cdot cost share with total cost coming in around $30M ✓ Land Acquisition processes would need to begin this summer ✓ Construction impacts and timing were reviewed ✓ Estimated costs were reviewed ✓ There could be various ways identified in which to fund the entirety of the project, i.e. use of other grants, nothing is guaranteed at this time ✓ There is a final design on the project ✓ Deadlines were reviewed as required by the RAMP projects ✓ Vail Reinvestment Authority budget and long range projections were reviewed ✓ Unfunded projects list from both the RETT & CIP funds was identified ✓ Next steps were reviewed ✓ If funded, the Project schedule will be as follows; ROW Acquisition Process May 2015 - May 2016 CMGC Contract Negotiations Dec. 2015 - Jan 2016 Public Bid if CMGC is unsuccessful Jan 2016 - March 2016 Construction April 2016 - Dec. 2017 ✓ If unfunded, the Project will be "shelved" indefinitely until funded. Council input was as follows: Rogers wanted to understand the list of all projects and funding capabilities and the list of projects that would be unfunded. Finance Director Kathleen Halloran reviewed some of the projects in the projections. When asked about funding a list of projects it was noted VRA would fund the following: 1. Municipal Site Re -development estimated $15M 2. LH Skate Park estimated $1.5M 3. Recreation trails/path estimated $2M 4. Parking Structure maintenance / improvements estimated @ $18 (remodel) to $38 M (total reconstruction) 5. Chamonix project TBD 6. East Vail interchange TBD 7. West TimberRidge TBD In conclusion, it was noted the funding ability is adequate and the funding details would require further consideration. Moffet noted his concern about the assumptions of the growth in costs with further discussion occurring about the TIGER funding program. Daly asked the question "should the town approve the additional funding or "kick the can down the road" and opened the topic to public comment. Town Council Meeting Minutes of May 5, 2015 Page 3 Charlie Calcaterra, Simba Run resident and board member, expressed concern about estimated costs of the land acquisitions by CDOT as too low; he noted they continue to review the project and these numbers with a consulting attorney and their approach would be to sell their right of way land at market value. They are also very concerned about commitments and decisions made up to this point which may now be in jeopardy. Bob Armour, resident, expressed support of this project moving forward and noted he wished they had done so 20 years ago when it was first on the table. He thanked Tom Kassmel for his work and commitment on the project. Kevin Foley, resident, expressed support of the project and sees it as a benefit for the citizens of the community; it is a project long overdue. Carol Calcaterra, Vail taxpayer, questioned the estimated costs cautioning that there are no guarantees with cost estimates, and likely the project will bid higher. She preferred spending the dollars on other projects for the town. Daly asked about the value engineering pricing process and how the staff and CDOT could further identify opportunities for savings without reducing some of the commitments. Bugby moved to approve the additional funding at $2.73M (without public art costs), however there was no second to the motion. Chapin moved to approve the additional funding in the amount of $2.865 M for the project, noting that the project supports improving the guest experience by reducing congestion and creates a more optimum situation as new growth is planned and implemented. In addition he noted the safety pedestrian enhancements the project will address as well. Bugby seconded the motion. Kurz also expressed support of the project noting that some of the capital projects on the table are answer to staying competitive. Moffet expressed concerns about the project noting its speculative nature; he preferred monies be spent on projects like the Chamonix project. Bruno expressed concerns about cost increases, but knows some of the improvements address safety and connectivity needs which she supports. Bugby noted the importance of the project to some of the neighborhoods and the need for better access for the town residents. Daly expressed support for the project for all the reasons stated and sees CDOT as an excellent partner in a much needed project. Rogers remained conflicted about the project and encouraged CDOT to stay consistent with the cost sharing breakdown. The motion passed (6-1; Moffet opposed). The sixth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) and the meeting adjourned. Attest: Patt Mc nny,<wn C r Town Council Meeting Minutes of May 5, 2015 Respec Ily Submitted, Daly, M or Page 4