HomeMy WebLinkAbout2015-05-05 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, May 5, 2015
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Ludwig Kurz, Mayor Pro Tern
Jenn Bruno
Dale Bugby
Dave Chapin
Greg Moffet
Margaret Rogers
Staff members present: Stan Zemler
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item on the agenda was Citizen Participation
Paul Sideman, resident of Chamonix Chalets, shared his observations about speeding on
Chamonix with a request for more signage and striping to help mitigate the problems. He would
support speed dips as well.
Kerry Thelan, Director, and Kerry Conklin, President, Vail Valley Soccer Club, shared
concerns about the rental of the Ford Park fields to the Storm Club, front range based
soccer club, for a tournament this upcoming summer. They noted the club misrepresented
their booking and it would conflict with the VVSC fall tournament efforts and their ability to
fundraise for their local club.
Mike Ortiz, VRD, confirmed there is an executed contract with the club for their tournament.
He expressed support for reviewing the impacts of field rental to non local groups who may
compete with local groups and tournaments. He noted their contract does not require
groups to identify greater details about their events.
Moffet expressed he was not supportive of outside groups using Vail's field for their
tournaments unless there is correlation with Vail's other amenities, especially since this group
has nothing that connects the attendees to Vail's lodging.
The second item on the agenda was the consent agenda as follows:
1. Resolution No. 11, Series of 2015, A Resolution Approving an Intergovernmental Agreement
(the "IGA") Between the Town of Vail and the Eagle River Water and Sanitation District (the
"District") for the Rockledge Road and Forest Road Project; and Setting Forth Details in
Regard Thereto
Moffet moved to approve Resolution No. 11; Bugby seconded the motion and it passed
unanimously (7-0).
2. Proclamation No. 2, Series of 2015, A Proclamation declaring May 2015 as Building Safety
Month
Town Council Meeting Minutes of May 5, 2015 Page 1
Martin Haeberle, Chief Building Officials, spoke about the proclamation and Rogers then read
the proclamation in entirety. Rogers moved to approve Proclamation No.2; Kurz seconded the
motion and it passed unanimously (7-0).
3. Minutes from April 7, 2015 meeting
Moffet moved to approve minutes from April 7, 2015; Bugby seconded and the motion passed
unanimously (7-0).
4. Camera System for Transit Buses Contract Award
Clarification was provided by Greg Hall, Director of Public Works, about the bid process and
final determination on the vendor; he noted the decision was about selecting the most
responsive bidder who met the performance criteria established. Moffet moved to authorize the
Town Manager to enter into an agreement, in a form approved by the Town Attorney, with
Mobile View to complete a camera system in the Town of Vail transit fleet as proposed in the
amount not to exceed $292,009. Bugby seconded and the motion passed unanimously (7-0).
The third item on the agenda was any action as a result of Executive Session and there were
none.
The fourth item on the agenda was Town Manager's Report which included information about
the following items:
1. 2016 Budget Preview meeting proposed for Tuesday, July 7, 2016
A meeting to begin discussion about the 2016 budget was proposed for morning of July 7th on
same day as council meeting.
2. Marijuana Policy Ordinance Update
It was noted staff would return with additional information about marijuana policy
recommendation on the moratorium. Rogers requested information about what other
communities are doing in this regard, problems identified, revenue generated. Daly requested
the item be scheduled for evening meeting agenda and an update from Director of Community
Development, George Ruther, and his stakeholder committee review.
3. Invitation from Avon Town Council to meet to discuss topics of interest in June; there would
be further review of the date proposed and topics for discussion.
The fifth item on the agenda was the 1-70 Vail Underpass Funding Decision as presented by
Tom Kassmel, Public Works Engineer, with a request for additional funding for the 1-70 Vail
Underpass construction. The 1-70 Vail Underpass is a proposed new multimodal pedestrian and
vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70.
He noted the Project is currently over the original cost estimate and in order to keep this project
on schedule, and to utilize the RAMP funds, the Town of Vail would need to commit to a
maximum dollar amount to contribute to this Project. The maximum contribution amount would
be submitted to the Colorado Transportation Commission for review and final funding request
during their June meeting. Based on this design, the design team completed an updated
Opinion of Probable Construction Cost (OPCC#2), completed by the projects Construction
Manager/General Contractor (CMGC) contractor, Edward Kraemer & Sons, and an independent
cost estimator, Stanton Constructability Services. The total project cost was now estimated at
$30.1 million, $9.3 million over the original estimated budget. So in order to maintain the current
CDOT/Town of Vail funding partnership of 71 %/29% respectively, the minimum additional
funding the Town would need to provide is $2.73 million and CDOT would need to provide $6.57
million. This cost updates do not include the additional incremental funding the Town may
decide to budget for Art in Public Places, which is recommended to be $335,000 by the AIPP
Town Council Meeting Minutes of May 5, 2015 Page 2
Board. He noted the Towns $2.73 million additional contribution for the Project could be
reduced by a credit of $0.2 million for in kind town staff salaries for project management,
resulting in an additional funding need from the Town of $2.53 million for the Project plus
$335,000 for art, or a total net additional cash contribution of $2.865 million funded by the VRA.
This estimated additional lump sum contribution would be reviewed by the Transportation
Commission, if a decision is made to fully fund the Project, then a final IGA would be executed
and the remaining funding and construction risk of the Project would be assigned to CDOT.
Tom Kassmel presented a 3D video describing the project and 211D rendering of the project with
additional information presented in a slide show.
✓ purpose & need of the project —
✓ Cost Sharing: 29% share cost for tov & 71 % from cdot cost share with total cost coming in
around $30M
✓ Land Acquisition processes would need to begin this summer
✓ Construction impacts and timing were reviewed
✓ Estimated costs were reviewed
✓ There could be various ways identified in which to fund the entirety of the project, i.e. use of
other grants, nothing is guaranteed at this time
✓ There is a final design on the project
✓ Deadlines were reviewed as required by the RAMP projects
✓ Vail Reinvestment Authority budget and long range projections were reviewed
✓ Unfunded projects list from both the RETT & CIP funds was identified
✓ Next steps were reviewed
✓ If funded, the Project schedule will be as follows;
ROW Acquisition Process May 2015 - May 2016
CMGC Contract Negotiations Dec. 2015 - Jan 2016
Public Bid if CMGC is unsuccessful Jan 2016 - March 2016
Construction April 2016 - Dec. 2017
✓ If unfunded, the Project will be "shelved" indefinitely until funded.
Council input was as follows:
Rogers wanted to understand the list of all projects and funding capabilities and the list of
projects that would be unfunded. Finance Director Kathleen Halloran reviewed some of the
projects in the projections. When asked about funding a list of projects it was noted VRA would
fund the following:
1. Municipal Site Re -development estimated $15M
2. LH Skate Park estimated $1.5M
3. Recreation trails/path estimated $2M
4. Parking Structure maintenance / improvements estimated @ $18 (remodel) to $38 M (total
reconstruction)
5. Chamonix project TBD
6. East Vail interchange TBD
7. West TimberRidge TBD
In conclusion, it was noted the funding ability is adequate and the funding details would require
further consideration.
Moffet noted his concern about the assumptions of the growth in costs with further discussion
occurring about the TIGER funding program.
Daly asked the question "should the town approve the additional funding or "kick the can down
the road" and opened the topic to public comment.
Town Council Meeting Minutes of May 5, 2015 Page 3
Charlie Calcaterra, Simba Run resident and board member, expressed concern about
estimated costs of the land acquisitions by CDOT as too low; he noted they continue to
review the project and these numbers with a consulting attorney and their approach would
be to sell their right of way land at market value. They are also very concerned about
commitments and decisions made up to this point which may now be in jeopardy.
Bob Armour, resident, expressed support of this project moving forward and noted he
wished they had done so 20 years ago when it was first on the table. He thanked Tom
Kassmel for his work and commitment on the project.
Kevin Foley, resident, expressed support of the project and sees it as a benefit for the
citizens of the community; it is a project long overdue.
Carol Calcaterra, Vail taxpayer, questioned the estimated costs cautioning that there are no
guarantees with cost estimates, and likely the project will bid higher. She preferred
spending the dollars on other projects for the town.
Daly asked about the value engineering pricing process and how the staff and CDOT could
further identify opportunities for savings without reducing some of the commitments. Bugby
moved to approve the additional funding at $2.73M (without public art costs), however there was
no second to the motion. Chapin moved to approve the additional funding in the amount of
$2.865 M for the project, noting that the project supports improving the guest experience by
reducing congestion and creates a more optimum situation as new growth is planned and
implemented. In addition he noted the safety pedestrian enhancements the project will address
as well. Bugby seconded the motion. Kurz also expressed support of the project noting that
some of the capital projects on the table are answer to staying competitive. Moffet expressed
concerns about the project noting its speculative nature; he preferred monies be spent on
projects like the Chamonix project. Bruno expressed concerns about cost increases, but knows
some of the improvements address safety and connectivity needs which she supports. Bugby
noted the importance of the project to some of the neighborhoods and the need for better
access for the town residents. Daly expressed support for the project for all the reasons stated
and sees CDOT as an excellent partner in a much needed project. Rogers remained conflicted
about the project and encouraged CDOT to stay consistent with the cost sharing breakdown.
The motion passed (6-1; Moffet opposed).
The sixth item on the agenda was adjournment. There being no further business to come
before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which
passed unanimously, (7-0) and the meeting adjourned.
Attest:
Patt Mc nny,<wn C r
Town Council Meeting Minutes of May 5, 2015
Respec Ily Submitted,
Daly, M or
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