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HomeMy WebLinkAbout2015-05-19 Town Council MinutesVail Town Council Meeting Minutes Tuesday, May 19, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Members absent Staff members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tern Dave Chapin Greg Moffet Margaret Rogers Jenn Bruno Dale Bugby Stan Zemler Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was DRB/PEC updates; there were no call ups on the actions of the boards. The second item was on the agenda was a listing of information updates identified below: 1) Community Picnics: Proposed Dates - July 14 and August 11 (Tuesdays); it was proposed to scheduled July 28th instead of July 14th 2) Eagle County District Attorney follow-up investigation correspondence 3) CSE May 6, 2015 DRAFT Meeting Minutes 4) VEAC May 12, 2015 Meeting Minutes 5) REVISED May 5, 2015 Revenue Highlights 6) Ford Park Maintenance Update In response to a Town Council request, an update was provided on this topic. There was some background information presented in the packet memo that spoke to a meeting of the user groups, i.e. staff from the Town of Vail, Vail Recreation District, Vail Valley Foundation and the Betty Ford Alpine Gardens, which occurred August 24, 2014 and December 2, 2014. The discussions focused on the maintenance responsibilities for the landscape areas and buildings at Ford Park. The purpose of the meetings was to resolve the following items. • Define maintenance boundaries • Define expectations for the level of quality and frequency of maintenance • Identify areas that need to be improved Greg Hall, Director of Public Works, answered questions related to this topic and noted that the agreement is only in draft form and would be reviewed with the user groups in the near future, along with other amendments drafted for their leases. Town Attorney suggested it would be recommended the maintenance agreements would be included as an exhibit to the leases and further internal staff review was in order. Town Council Meeting Minutes of May 19, 2015 Page 1 The third item on the agenda was Matters from the Mayor, Council and Committee Reports with updates as follows: ■ Moffet shared that he was appointed to the Colorado's State Land Board which manages endowment of assets held in trusts for financial support of Colorado's public schools. . ■ Kurz spoke about his attending Battle Mountain High School's student recognition awards program. ■ Chapin thanked Public Works for finishing covered bridge improvements earlier than expected. He also mentioned the attention being given to mitigating speeding on Chamonix Road in hopes of reducing speeding in the neighborhood. ■ Daly noted the legislation that was approved and signed at Beaver Creek last week with action which authorizes more study on the snow tires regulations. He also expressed disappointment with the passage of restricting legislation related to urban renewal process and authorities. He also asked that further review be given to the town's clean up day in light of minimal participation, he suggested evaluating if it might be better repositioned as a community event and not a charitable event and move it to the weekend instead of a week day. And finally there was mention of CDOT's maiden voyage event on June 11 for the Bustang, a new interregional bus service traveling to and from Denver's Union Station. The ninth item on the agenda was the Vail Youth Recognition Awards with Scott O'Connell, Vail Recreation District presenting (this item was moved from later in the meeting). He spoke about the awards as an annual Vail Youth Recognition Award to be given to a qualified recipient, one each from Battle Mountain High School and the Vail Mountain School. The purpose of the award was to recognize and reinforce outstanding achievement by youth of the Upper Eagle Valley, both for their individual achievements and as role models for their peers. Awards were presented to Alex Plzak, Battle Mountain High School, and Kaylie Evans of Vail Mountain School. Daly expressed congratulations to the students and commended their leadership amongst younger people, recognition for their setting the example for other students and their contributions to making the Vail Valley a very special place. The fourth item on the agenda was the Executive Session and Moffet moved to convene to executive session pursuant to: 1) C.R.S. §24-6-402(4)(b) -to receive legal advice on specific legal questions Regarding: update on pending litigation Town of Vail , Staufer Commercial LLC and Vail Village Inn, Inc. v. Village Inn Plaza — Phase V Condominium Association and Town of Vail Case No. 2014CV30259. Kurz seconded the motion and it passed unanimously. The Town Council met in Executive Session at 5:25 p.m. and adjourned at 6:00 pm and reconvened the regular meeting at 6:05 p.m. The fifth item on the agenda was Citizen Participation with public input as follows: Diane Johnson, ERWSD, invited the community to attend the annual state of the river meeting this Thursday, May 21 Colorado Mountain College in Edwards at 6 p.m. She noted the topics as 1) state of the river in balance all the way down to Mexico, 2) land use and water planning, and 3) water quality. It was noted Town of Vail staff member Kristen Bertuglia would be seated as one of the panel speakers. Rogers asked if there would be a report of some sort to the town council as well as the public might be very interested. The sixth item on the agenda was the consent agenda as follows: 1) Minutes from April 21, 2015 meeting Moffet moved to table the minutes so the town clerk could review the video from the meeting and confirm the language of the motions made by Rogers. Kurz seconded the motion and it passed unanimously (5-0). Town Council Meeting Minutes of May 19, 2015 Page 2 2) Approval of Vail Police Department Approval of Budget Adjustments Memorandum Moffet moved to approve the budget adjustments made by VPD; Kurz seconded the motion and it passed unanimously (5-0). 3) TIGER VIl Grant Application - letter of support Moffet moved to authorize the Mayor to sign on behalf of town council the letter of support for the TIGER VII grant application; Kurz seconded the motion and it passed unanimously (5-0). 4) Charging Stations Grant and Budget Memorandum Moffet moved to approve the change to the budget revenues and expenditures related to the charging stations upgrades, which includes upgrading the electrical conduit to the station sites and equipment/installation of wireless communication devices. Rogers seconded the motion and it passed unanimously (5-0). It was noted the charging stations would be connected to the town's parking system, enabling customers to make a reservation to use the charging station and receive a text message from the system when the charging is complete. The town would also have the ability to charge the customer's "EV Card" for the service at the point of exiting the structure. There was a request to create an educational public outreach on the upgrades and the program offerings and the change would be included in the next supplemental budget ordinance. The seventh item on the agenda was any action as a result of executive session and no action was taken at this time. The eighth item on the agenda was the Town Manager's Report and there were no items reported on at this time. The tenth item on the agenda was the 2015 Burton US Open Snowboarding Championships Wrap up as presented by Nick Sargent, Burton Snowboard. The final presentation to the Vail Town Council recapped the attendance, demographics of spectators, television exposure, marketing and PR exposure, occupancy rates and value received for expenditures by the Town of Vail to the 2015 Burton US Open Snowboarding Championships. Other topics which were discussed included: ■ A recap of their best event ever which is in its third year, a great sports event for community and visitors ■ 2015 USO Burton Event goals were identified and reviewed ■ Event success highlights, i.e. athletes, visitor profiles, snowboarders, tv programming, webcast production, media attendance, social media review, with final review of the 1) local merchants, 2) local youth, 3) community ■ Review of their first year to implement a survey completed by RRC in order to establish a baseline; some interesting information was captured ■ Currently negotiating another 5 year commitment with Vail Resorts Inc. for mountain operations of the event ■ Their Burton booklet helped recap the event for the community ■ Discussions about 2016 event to be held February 29 through march 5 Town Council expressed appreciation to the event promoters for the success of the event and expressed enthusiasm for continuing to host the event. The eleventh item on the agenda was a review of parking with the redevelopment of the Vail Municipal Site. The purpose of the discussion was to provide an update on the potential of constructing a structured parking garage on the Town -Owned Municipal Site. George Ruther, Town Council Meeting Minutes of May 19, 2015 Page 3 Director of Community Development noted no action was required, however, based upon the information shared in the update any issues, questions or concern would be requested. The Vail Town Council instructed town staff to explore the option of constructing a structured parking garage on the Town -owned Municipal Site. Specifically, the option of constructing a parking structure that would not only meet the parking needs of the municipal office building use on the site, but also the opportunity to partner with the Vail Valley Medical Center to address a portion of the parking needs of the VVMC. At this time, it was anticipated that the municipal office use would generate the need for approximately 80 spaces. There was a review of a site plan with 2 different concepts. Council members expressed concern about giving up options on redeveloping the town site by overcommitting to a parking structure that would provide parking t VVMC, at this time. There was some input and discussion about the elevation of a parking garage. Representatives from Vail Valley Medical Center were present, including CEO Doris Kirchner. Other council comments included: Rogers preferred to hold onto town land for town uses and not give away for medical facility parking uses at this time. She'd like to create some kind of "learning campus" on the town site. Moffet preferred that VVMC solve its parking challenges on their campus and suggested the costs do not really outweigh the construction of the spaces. Kurz preferred to really research the town's municipal site and make sound decisions as to what happens on the site to maximize its use. Rogers supported the idea of prioritizing what the uses would be on the property and was more concerned about preserving town Chapin supported protecting, controlling and improving the town's asset at this time and was not supportive of providing the additional parking at this time. Daly also supported the idea of a future learning center on the municipal site. He suggested evaluating the town's chartered bus site as a possible location to partner with VVMC for parking. Rogers moved to not consider building parking on the municipal site in partnership with the Vail Valley Medical Center, and asked that the Town require VVMD meet their parking requirements on their medical facility campus site. She revised the motion then include that no further conversations would be held on this proposal presented. Moffet seconded the motion and also agreed that this current proposal not be presented again. Daly asked for public input at this time and Jim Lamont, Vail Homeowners Association, suggested completing an analysis and a cost benefit proposal on the parking options so that the community can understand what those numbers might include. Kurz noted he was not necessarily on board with the motion since it implies the town would preclude any further review of such potential parking proposal on the site. Ruther noted their expectation was not to take any formal action on the topic, but rather just take questions and concerns. Rogers clarified that the motion indicates that staff has spent enough time on this particular proposal and site plan. The motion passed with a majority vote (3-2; Daly and Kurz opposed). Town Council Meeting Minutes of May 19, 2015 Page 4 The twelfth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed unanimously, (7-0) and the meeting adjourned 7:30 p.m. Attest: Zac nny, TovAerk Resp u y Submitted, Andrew P. Daly, Mayo Town Council Meeting Minutes of May 19, 2015 Page 5