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HomeMy WebLinkAbout2016-07-05 Town Council MinutesVail Town Council Meeting Minutes Tuesday, July 5, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Citizen Participation Stephen Connelly, resident, shared his comments on several topics, 1) housing to focus on locals and not on recruiting, 2) another perspective when reviewing events in keeping an open mind to solving challenges. Sanam Mehrnia introduced herself as an independent candidate running for Colorado District Attorney noting her website which has a great deal of information for the public, link: www.sanammehrnia.com. Michael Cacioppo spoke about his candidacy for Colorado State Representative's Office and commented on affordable housing and the need to put pressure on government officials and forest service for assistance in solving the housing problem when it comes to employees. Jennifer Teisinger, Caitlyn Murray, Bravo! Vail, presented an update on the success of the season and thanked Town Council for their support. Paul Rondeau, resident, inquired about the process and publication addressing public input and asked council to provide feedback on public comments. He also asked the town council to think "big and bold" when addressing housing issues. 2. Consent Agenda 2.1. Town Council May 3, 2016 meeting minutes Moffet moved to approve May 3, 2016 minutes; Bruno seconded the motion. It was noted to correct the spelling of resident Gwen Scalpello 's last name in the minutes. The motion passed (6-0; Foley abstained on the vote due to his absence from the meeting). 2.2. Town Council May 17, 2016 meeting minutes Town Council Meeting Minutes of JulyS, 2016 Page 1 Moffet moved to approve the May 17, 2016 minutes; Foley seconded the motion and it passed (7-0). 3. Town Manager Report The Town Manager commented on the following upcoming community events: ■ Bighorn Park Community Picnic, July 12, 11:30 a.m. - 1:00 p.m. ■ Donovan Pavilion Community Picnic, August 9, 11:30 a.m. - 1:00 p.m. • Neighborhood Evacuation Drill, August 9, 2016 - ■ 50th Birthday Party, Donovan Pavilion, August 23rd at 4 pm 4. Presentations / Discussion 4.1. Public Comment on use of Lighted Pedestrian Crossing Safety Devices and Enhancements for Frontage Roads and Roundabouts Presenter(s): Greg Hall, Director of Public Works Action Requested of Council: Listen to presentation and public input and direct staff. Background: At the June 7, 2016 Town Council meeting, the Pedestrian Safety Enhancements (memo attached) were presented and discussed. It was requested by Council to hold a public input session to gather additional input and concerns regarding the use of lighted Pedestrian Crossing Safety Devices. Staff presented a recap on some of the current pedestrian safety activities with video highlights of the locations showing proposed signage. Such locations were identified in the project budget shown below. The Mayor invited public input at this time. Paul Rondeau expressed interest in using signage that would be powered by solar energy rather than electricity. Stephen Connelly expressed concerns with the signage and was not favorable to any "flashing" signs and suggested fixing the parking problem first and then make decisions about signage. He asked if the town was getting complaints about the lack of lighting and what kinds of incidents were occurring. He requested more citizen and visitor involvement. Lou Meskimen suggested using lighting instead of flashing lighting in order to create more visibility of pedestrians. Bob Armour expressed his concerns about more signage and did not support flashing signs as it is creating a more urban environment. Gwen Scalpello shared her own pedestrian crossing experiences noting that flashing lights, if strategically placed, may actually help to create a safer crossing experience. Michael Cacioppo supported flashing lights for safety reasons. Bill Ray expressed support of technology and using a solar component to the installation. Public input was closed at this time. Council comments supported the following ideas: Town Council Meeting Minutes of JulyS, 2016 Page 2 ✓ Begin to implement the flashing lights strategically, addressing high risk areas first ✓ Use low flashing lights ✓ Ensure the final result is tasteful in its appearance and functional in its purpose ✓ Be sure to evaluate there are not too many signs in locations that have been identified, especially in the roundabouts ✓ Supports lighting crosswalks does help in safety for pedestrians ✓ Begin with only implementation of Phase One addressing the high volume crossing areas first The project budget by phases is identified below. PROJECTBUDGET The proposed budgets for capital improvements are as follows: Phase One Municipal Crosswalk Signs and Lighting: S105,000 W Lionshead Cir Crosswalk Signs and Lighting: S 65,000 West Vail Mall Crosswalk Signs and Pavement Marking: S 30,000 Main Vail Roundabouts • Crosswalk Signs S135,000 West Vail Roundabouts • Crosswalk Signs S 75..000 Total S410,000 Phase Two Vail Valley Drive Crossing Crosswalk Signs and Lighting S 65,000 Glen Lyon Office Building Crosswalk Sign and Lighting S 75.000 Total $135,000 Future Liahtino Phases Main Vail Roundabouts* • Enhanced Crossing Lighting S200,000 • Replace Entire Lighting System S625,000 West Vail Roundabouts* • Enhanced Crossing Lighting S150,000 • Replace Entire Lighting System S525,000 *These projects would be either one or the other and would be coordinated to work with CDOT and schedule construction when CDOT replaces the interstate ramp bighting over the next five years. In July, the council will be asked to fund the first phase of the pedestrian safety improvements for installation this fall totaling $410,000. The staff will request additional funds through the 2107 budget process for the remaining phases. The additional improvements will be requested to be phased over the next two to three years. There was council support to include only Phase One estimates of the lighted pedestrian crossing safety devices and enhancements for Frontage Roads and roundabouts as part of the supplemental budget for second reading. Town Council Meeting Minutes of Julys, 2016 Page 3 5. Action Items 5.1. Ordinance No. 15, Series 2016, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services, Timber Ridge Enterprise Fund, and Vail Marketing Fund Presenter(s): Carlie Smith, Budget Analyst Action Requested of Council: Approve or approve with amendments Ordinance No.15, Series 2016 Jan Mason recused herself from the agenda topic discussion due to conflict of interest with an application for funding from VVF; it was determined that Mason should stay and refrain from voting on the "funding request applications only. There were several questions related to items in the supplement budget, using VRA or CIP funds to pay for the public art, the Vail Resorts, Inc. master lease program at Timber Ridge, the Valley Home Store services, and a question about the collection of business fees to pay for housing. Since the discussion focused on the off -cycle contribution requests, Jenn Mason departed the meeting room at this time. The list of off -cycle funding requests are outlined below: 2016 Off -Cycle Contributions List: A. Vail Centre BACKGROUND INFORMATION: The Vail Centre is requesting $1,500,000 to finance the development of a dedicated lifelong learning facility at the Treetops building in Lionshead. There was support to review the request during the 2017 budget cycle. B. Vail Valley Foundation BACKGROUND INFORMATION: The Vail Valley Foundation is requesting $50,000 for the expansion of the America's Winter Opening Festival which would involve of the rollup of Snow Daze and the Birds of Prey events under the America's Winter Festival umbrella. The expended event would include beer tents, awards/bib draws, athlete signings, legend focused events, and public participatory events such as snow shoeing. There was a request to review additional details about the event that would require the additional funding at the next meeting. C. Vail Valley Foundation dba Vail International Dance Festival BACKGROUND INFORMATION: The Vail Valley Foundation is requesting $15,000 to fund the new Community Art Access Program launching summer 2016. The contribution would be used to provide complimentary access to experience live preforming arts to community members who otherwise would not have the opportunity. The item was not supported in light of the town already funding the VIDF programming. D. Vail Valley Charitable Fund BACKGROUND INFORMATION: Vail Valley Charitable Fund is requesting $25,000 for the Unveiled Calendar Fundraising event to support their Direct Aid Grant Program. The item was not supported as it did not meeting application criteria. There was public input given at this time by Peter Boucher, Vail Centre, requesting the town's consideration of a strategic partnership with their organization and requested future dialogue about supporting their mission. It was suggested to consider the Vail Centre's funding request during the 2017 budget cycle, gather more details about the VVF event, and not include funding for VIDF and WCF as it was not aligned with the town's role. Town Council Meeting Minutes of JulyS, 2016 Page 4 Jen Mason joined the meeting at this time. Moffet moved to approve Ordinance No. 15, Series 2016, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services, Timber Ridge Enterprise Fund, and Vail Marketing Fund. Foley seconded the motion and it passed (7-0). There were no funds included in the budget at this time from the non profit off cycle funding applications. 6. Public Hearings 6.1. Ordinance No. 9, Series of 2016, Second Reading, An Ordinance Amending Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric Assisted Bicycles on Bicycle and Pedestrian Paths in Town Presenter(s): Gregg Barrie, Senior Landscape Architect and Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 9, Series of 2016 on second reading. Background: The Town of Vail desires to promote the use of electric assisted bicycles as an alternate mode of transportation and to encourage more people to complete trips by environmentally -friendly modes of transportation. Currently, the Vail Town Code does not permit electric assisted bicycles to be operated on bicycle and pedestrian paths. This ordinance will ensure the use of electric assisted bicycles as an alternate mode of transportation is safe, prudent and in the best interest of all users. The public hearing was opened at this time. The Town Attorney noted a couple of changes from first reading, 1) wattage reduced from 750 watt motor to 500 watt motor, and 2) the language prohibiting the E-bikes on state highway systems was deleted, included the Frontage Roads. Public input was taken at this time and Lou Meskimen supported the legislation and encouraged the town to establish dismount areas in the villages and Gwen Scalpello expressed support for installing speed limit signs. The public hearing was closed at this time. Moffet moved to approve Ordinance No. 9, Series of 2016, Second Reading, An Ordinance Amending Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric Assisted Bicycles on Bicycle and Pedestrian Paths in Town. Foley seconded the motion and it passed (7-0). It was also suggested that the town continue to evaluate appropriate areas for requiring dismounting of bicycles and skateboards in heavily pedestrian oriented areas. 6.2. Ordinance No. 12, Series of 2016, Second Reading, An Ordinance Amending Ordinance No. 14, Series of 2015, Adopting by Reference the 2015 Edition of the International Plumbing Code Presenter(s): George Ruther, Director of Community Development Action Requested of Council: Approve, approve with modifications or deny Ordinance No. 12, Series of 2016. Background: The Vail Town Council adopted Ordinance No. 14, Series of 2015 in October of 2015. In doing so, the building codes of the Town of Vail were updated to the most recent version of the codes at that time. Since that time, the State of Colorado has adopted the 2015 Town Council Meeting Minutes of JulyS, 2016 Page 5 Edition of International Plumbing Code, more commonly referred to as the "Colorado Plumbing Code". The purpose of this ordinance is to ensure the Town of Vail is up to date on the adoption of the most recent building codes. Staff Recommendation: The Community Development Department recommends the Vail Town Council adopts Ordinance No. 12, Series of 2016, as read. The public hearing was opened at this time. It was noted there were no changes with the ordinance from first reading. Moffet moved to approve Ordinance No. 12, Series of 2016, Second Reading, An Ordinance Amending Ordinance No. 14, Series of 2015, Adopting by Reference the 2015 Edition of the International Plumbing Code; Cleveland seconded the motion and it passed (7-0). There was not public input on this topic, the hearing was closed. 6.3. Ordinance No. 14, Series of 2016, An Ordinance Authorizing the Sale of Real Property Along Snowberry Drive, in Exchange for the Purchase of Real Property Along Snowberry Drive Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 14, Series of 2016 on second reading. Background: Request for a land swap of private property and town right of way, exchanging excess right of way for private property which has Snowberry Drive encroaching within it. Staff Recommendation: Approve Ordinance No. 14, Series of 2016 on second reading. The Town Attorney noted there were no changes made to the ordinance from first reading. Moffet moved to approve Ordinance No. 14, Series of 2016, An Ordinance Authorizing the Sale of Real Property Along Snowberry Drive, in Exchange for the Purchase of Real Property Along Snowberry Drive; Bruno seconded the motion and it passed (7-0). There was no public input as part of the public hearing on this ordinance. Moffet moved to convene to an Executive Session at 8 p.m. pursuant to: 1) C.R.S. §24-6- 402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Review Welcome Center RFP Proposals and Comcast Update; 2) C.R.S. §24-6-402(4)(b) — to receive legal advice on specific legal questions Regarding: Funding Allocations; Foley seconded the motion and it passed (7-0). The executive session adjourned and the regular meeting reconvened. Moffet noted the only items discussed were those referenced in the motion for executive session. There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 8:20 p.m. Attest: ack, Patty�Ke ny, T I k Town C`oumdrlmeetinllzutes of Jul S, 2016 u1I S e , 1 �� I C D '. apin, Mdy6V Page 6