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HomeMy WebLinkAbout2016-09-06 Town Council MinutesVail Town Council Meeting Minutes Tuesday, September 6, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Member absent: Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Kevin Foley Kim Langmaid Greg Moffet Dick Cleveland Jen Mason Stan Zemler, Town Manager Matt Mire, Town Attorney Tammy Nagel, Deputy Town Clerk 1. Citizen Participation Police Chief Dwight Henninger invited the council and community to join the Vail Police Department in celebrating their 50th anniversary on September 11 at the Ford Park from 10:30 am — 1:00 pm. Stephen Connolly, resident, gave a shout out to public works on the road striping and would like to see the same at the West Vail Roundabout. Connolly would like to see the speed limit be enforced on the frontage roads. Susie Tjossem, resident, congratulated council and town staff on the fabulous 50th birthday party and loved the Trailblazer Award. Tjossem expressed concern about the lack of cell phone coverage in the Buffher Creek residential area. Tjossem reminded them the cell signals were enhanced for the 2015 championships, but since then the signal has gotten worse. Tjossem stated a lot of citizens have removed land lines so the cell service needs to consistently available in this area, especially in light of the fact there is no other means of communicating for emergency situations. Lou Meskimen, resident, shared with council that he enjoyed the special event Gourmet on Gore. 2. Proclamations 2.1. Proclamation No. 5, Series of 2016, Recognizing Dr. Thomas I. Steingberg as the first recipient of Vail's Trailblazer Award Presenter(s): Dave Chapin, Mayor Town Council Meeting Minutes of September 6, 2016 Page 1 Background: Vail's Trailblazer Award was created as a legacy project during the town's 50'�' Birthday Party Celebration and given to Dr. Thomas I. Steinberg during a luncheon for dignitaries and recognized during the festivities of the birthday party at Donovan Pavilion. The award recognizes those who have made long-standing contributions to the community and will be awarded on an annual basis by the Vail Town Council. Mayor Chapin read the proclamation in full. A standing ovation was given by the audience and photos were taken with Vail Town Council and Dr. Steinberg. 3. Any action as a result of executive session There was no action taken. 4. Consent Agenda 4.1. Minutes from August 2, 2016 meeting Moffet moved to approve August 2, 2016 minutes; Foley seconded the motion. The motion passed (5-0). 4.2. Minutes from August 16, 2016 meeting Moffet moved to approve August 16, 2016 minutes; Foley seconded the motion. It was noted to correct the vote on page 4 to read 5-2 and on page 7 the vote to reflect 7-0. The motion passed (5-0). 4.3. Construction Contract for a new picnic shelter at Donovan Park Background: The project is included in the 2016 RETT budget. The town received two bids for the project. The low bid by R.A. Nelson is within the existing budget. With approval, work will begin in mid -September with anticipated completion by mid -November. Moffet moved to direct the Town Manager to enter into a construction contract with R.A. Nelson to construct a new picnic shelter at Donovan Park. Bruno seconded the motion. The motion passed (5-0). 4.4. Bus/Vehicle Wash Construction Contract Background: A new Bus/Vehicle Wash for the transit buses was budgeted in 2016. The project was put out to bid in July and bids were opened on August 11. Moffet moved to direct the Town Manager to enter into a construction contract with NS Wash Corp. Foley seconded the motion. The motion passed (5-0). 4.5. Vail Transportation Center Generator Construction Contract Background: A new generator for the Vail Transportation Center was budgeted in 2015. Funds were re -appropriated by the town council in early 2016 for the replacement of the existing generator. The project was put out to bid in July and bids were opened on August 11, 2016. Moffet moved to direct the Town Manager to enter into a construction contract with CE & Power Systems in the amount of $159,480.00; Bruno seconded the motion and it passed (5-0). 5. Town Manager Report There was no report at this time. Town Council Meeting Minutes of September 6, 2016 Page 2 6. Action Items 6.1. Resolution No. 29, Series of 2016, A Resolution Adopting the VAIL HOUSING 2027, "A Strategic Plan for Maintaining and Sustaining Community Through the Creation and Support of Resident Housing in Vail", and Setting Forth Details in Regard Thereto. Presenter(s): George Ruther, Director of Community Development and Steve Lindstrom, Chair of the Vail Local Housing Authority Background: Vail's first strategic plan for housing was adopted in 2008. As a result, the community has made progress towards addressing the need to provide homes for year round residents of Vail. Unfortunately, housing continues to challenge the community and a new and updated strategic plan for housing is needed. Vail Housing 2027 is a new and updated strategic plan. Ruther introduced the Vail Local Housing Authority (the "VLHA") board members that were present at the meeting. Ruther stated resident housing is the number one concern and issue within our community. The goal of the Strategic Plan for Maintaining and Sustaining Community (the "Plan") is to obtain 1,000 deed restricted housing by 2027. Ruther explained it was easier to go after the deed restriction rather than development of new housing. VLHA chairman, Steve Lindstrom, reviewed the County housing stats; which showed 9 out of 10 homes sold in Vail are sold to second home owners. The Plan would offer new buyers purchasing assistance in exchange for a deed restricted unit. Ruther stated the decision process would need to be changed by council granting permission for the VLHA to have the authority to purchase housing as it becomes available. The current process is too long and usually ends up with the unit being sold prior to purchasing permission being granted. Chapin invited public comments at this time: Steven Connolly, resident, asked if it is the responsibility of the government to provide housing. He thought it was time to look at outlier ideas such as dorm housing in the woods, turning the muni building into housing and parking etc. He also asked why Vail Resorts was not included as a participant in the housing strategic plan. Matt Morgan, business owner, thought the plan sounded brilliant. Morgan agreed with Ruther that housing is an issue and if there was some mechanism to encourage deed restriction it could work rather then trying to develop housing for employees. He preferred the criteria include only Vail employees and not Eagle County employees. Mery Lapin, Vail resident, cautioned council about giving a political decision to another board, i.e. VLHA. Lapin went on to ask how the current deed restricted units are verified, what the definition of a resident was and what happens when a deed restricted unit falls into foreclosure. Lapin asked council to think about 50 years from now and maybe merging the two cities (Avon and Vail) to combine housing resources. Kim Redicker, resident, thought the plan was a brilliant idea. Redicker stated she had served on the VLHA, Town Council and lives in deed restricted housing. Rediker agreed with Ruther that council would need to appoint an entity to work on behalf of the town that is qualified and can move quickly to ensure purchase housing as it becomes available on the market. Town Council Meeting Minutes of September 6, 2016 Page 3 Ruther addressed some of the concerns brought up in public comments. ✓ employee housing is resident housing in context ✓ 100% compliance with current deed restriction. ✓ Cost of deed restriction varies depending on the unit and there is value to them. ✓ This program would encourage employers to purchase deed restriction. Council comments included the following: ✓ Moffet: liked the plan and had some suggestions to modify the plan, expressed the need for the elected officials to help what the free market has failed to do. ✓ Bruno: felt the plan was bold and should be pursued. Bruno thought the return will be great from the people who are joining our community. She expressed concern about the loss of residences due to AirBnB and second homeowners. ✓ Langmaid: thanked staff for their efforts. Had seen this community change. Her home has a deed restricted apartment, but other homes in her neighborhood do not have deed restriction — the dynamics of the neighborhood has changed due to rental by owners. ✓ Chapin supports the VLHA making housing purchasing decisions and agrees the board needs to meet monthly. Foley made a motion to adopt Resolution No. 29, Series of 2016, A Resolution Adopting the VAIL HOUSING 2027, "A Strategic Plan for Maintaining and Sustaining Community Through the Creation and Support of Resident Housing in Vail", and Setting Forth Details in Regard Thereto. Moffet seconded the motion and it passed (5-0). 6.2. Ordinance No. 23, Series 2016, First Reading, An Ordinance to Amend Section 12-13-5, Employee Housing; Employee Housing Unit Deed Restriction Exchange Program (Exchange Program), Section 12-23-6, Commercial Linkage; Methods of Mitigation, and Section 12-24-6, Inclusionary Zoning; Methods of Mitigation, Vail Town Code, Concerning the Payment of Fees in Lieu of Providing Employee Housing and Setting Forth Details in Regard Thereto. Presenter(s): Alan Nazzaro, Housing Manager Background: In February of 2016, the Town Council requested background information and began discussions on how the Town of Vail calculates its annual fee in lieu for mitigation of employee housing impacts (Vail Town Code Sections 12-23, 12-24) and the Employee Housing Unit (EHU) Exchange Program (Section 12-13-5). Several work sessions have been held since then, including a joint work sessions with the Vail Local Housing Authority (VLHA) to determine what changes could be made to improve performance towards meeting the goals of the program. The VLHA made recommendations and the PEC concurred with those recommendations. The ordinance was reviewed with a reminder the legislation was written in an attempt to make it less convenient for person/s to "buy-out' their housing requirements in an effort to keep more housing stock inventory. There were no public comments. Moffet moved to pass Ordinance No. 23 on first reading; Foley seconded the motion and it passed (5-0). 6.3. Ordinance No. 24, Series 2016, First Reading, An Ordinance Amending Sections of Chapter 2 in the Vail Town Code to Update the Investment Policy for the Town of Vail Presenter(s): Kathleen Halloran, Finance Director Town Council Meeting Minutes of September 6, 2016 Page 4 Background: The town's investment policy has not been updated in over 15 years. The proposed ordinance will update the policy to slightly broaden categories of investments that the town is allowed to participate in, as well as make administrative updates. An overview was presented; Moffet asked for some clarification about taxable bonds. Chapin asked for public comment and there was none. Moffet motioned to pass Ordinance No. 24, Series of 2016, upon first reading; Foley seconded the motion. The motion passed (5-0). 6.4. Ordinance No. 25, Series of 2016, First Reading, An Ordinance Amending Sections 10-1- 2, 10-1-3 and 14-10-5 of the Vail Town Code Related to Wildland Fire Resistant Building Practices Presenter(s): Jonathan Spence, Planner Background: The purpose of these amendments is to relocate language concerning technical matters related to roofing to the Building Code while maintaining design related matters within the Design Standards. In addition, the amendments clarify allowable roofing materials, proposes a reduction in allowable roof repairs of nonconforming roofs before the requirement that a roof be replaced in its entirety is triggered and encourages the use of ignition resistant building materials. The ordinance was reviewed and it was noted there would be greater attention given to building materials, technical standards of materials and regulations of non forming roofs. There was no public comment. Moffet moved to pass Ordinance No. 24, Series of 2016, on first reading; Foley seconded the motion. The motion passed (5-0). Public Hearings 7.1. Ordinance No. 20, Series of 2016 - Second Reading, An Ordinance Repealing and Reenacting Ordinance No. 11, Series 1990, Establishing Special Development District No. 24, Warner Development, Pursuant to Article A, Special Development (SDD) District, Chapter 9, Title 12, Zoning Regulations, Vail Town Code and Setting Forth Details in Regard Thereto. Presenter(s): Matt Panfil, Planner Background: When SDD No. 24, Warner Development, was approved in 1990, the subject property deviated from the underlying Two -Family Primary/Secondary Residential (PS) District in regards to gross residential floor area (GRFA) and site coverage. As part of the approval it was conditioned that the indoor pool area permanently be restricted to use as a pool. In 2004, changes were made to the Vail Town Code with regard to the calculation of GRFA resulting in the subject property now having an excess amount of allowable GRFA. Moffet made a motion to table Ordinance No. 20, Series of 2016 to the September 20 Town Council meeting; Foley seconded the motion. The motion passed (5-0). Town Council Meeting Minutes of September 6, 2016 Page 5 There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (5-0) and the meeting adjourned at 8:01 P.M. Respectfully Submi .ted, Attest: AMayor a' T Na I, Deput owLrr>Clerk Town Council Meeting Minutes of September 6, 2016 Page 6