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Home My WebLink About2016-11-01 Town Council MinutesVail Town Council Meeting Minutes Tuesday, November 1, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Citizen Participation Mike Cacioppo addressed the Town Council requesting support for his candidacy for Colorado State Representative. Randy Guerriero, resident, expressed concern about the Special Development District being proposed at the former Roost Lodge location specifically the size, parking, and traffic impacts that would come with the project. Doug Lovell, Vail Resorts, Inc., introduced himself as the new Chief Operating Officer for Vail Mountain, taking over for Chris Jarnot who would be leaving soon to work in the VRI Broomfield Office, a result of organizational restructuring. 2. Appointments for Boards and Commissions 2.1. Vail Local (Liquor) Licensing Authority (VLLA) Appointment Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the Vail Local Licensing Authority to fill one vacancy for a term to expire June 2017. Recent vacancy on the VLLA requires a mid cycle appointment to the Authority. Applicants were interviewed during the afternoon meeting. Bruno moved to appoint Ross Cohen to the Vail Local Licensing Authority; Foley seconded the motion and it passed (7-0). 2.2. Art in Public Places (AIPP) Board Appointment 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the Art in Public Places Board to fill one vacancy for a term to expire March 2017. Recent vacancy on the AIPP requires a mid cycle appointment to the Board. Applicants were interviewed during the afternoon meeting. Town Council Meeting Minutes of November 1, 2016 Page 1 Bruno moved to appoint Margaret Rogers to the Art in Public Places Board; Foley seconded the motion and it passed (7-0). 3. Consent Agenda 3.1. Resolution No. 33, Series of 2016, Resolution approving an Intergovernmental Agreement between the Town of Vail and Eagle County regarding the Town of Vail recycle drop off site; and setting forth details in regard thereto Background: Resolution No. 33, Series of 2016 allows the Town Manager to sign an amendment extending an intergovernmental agreement with Eagle County that provides for reimbursement of costs associated with hauling at the Vail Recycling Drop Off. Moffet moved to approve Resolution No. 33; Cleveland seconded the motion and it passed (7-0). 3.2. Minutes from October 4, 2016 meeting Moffet moved to approve October 4, 2106 minutes; Bruno seconded the motion and it passed (6-0; Foley recused). 3.3. Minutes from October 18, 2016 meeting Moffet moved to approve October 18, 2016 minutes; Foley requested some corrections to the minutes associated with an (address, name, and input about council contributions). Moffet moved to accept the amendments of the minutes; Bruno seconded the motion and it passed (7-0). 4. Town Manager Report There was not a manager's report. 5. Presentations / Discussion 5.1. Transportation Impact Fee Project Discussion Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Confirm or amend both the presented Transportation Project List, and the suggested approach that determines the percentages of development -related improvements that should be paid for by new development by means of a transportation impact fee. Background: The Town of Vail has hired the consulting firm TischlerBise to develop an updated transportation impact fee. The impact fee is anticipated to codify the current traffic mitigation fee, help fund future transportation related projects as identified in the Vail Transportation Master Plan, and allow new development to "pay its way". The goal of this discussion is to review and provide a better understanding of the Transportation Master Plan project list and to what extent a transportation impact fee may be able to help fund these projects. Kassmel presented a summary of the project list and suggested approach that would determine percentages for developer impact fees. The project list was being updated with the Transportation Master Plan review, and included such items as shown below (full list provided in council packet memo): Town Council Meeting Minutes of November 1, 2016 Page 2 PROJECT TYPE Transportation Improvements PROJECT LEVEL SYMULEVEL Town of Vail, Colorado Percent Funded Percent Funded Percent Funded ID PROJECT DESCRIPTION DETAILED DESCRIPTION BY Dev. Project 6Y impact Fee by other Revenue North Frontage Road West Vail Commercial Roundabout & New Roundabout and hledians anu,pated with a major LCO"u u A Medians n,deve'opmentof Gaaf rt/Seway1Vai1 De Schone R buffehr Creek Turn Lanes New Lett turn lane at buMehr Cree'.k Road as 521, 8% buffehr Creek NRT connection to New walk from buffeter Creek to Marriott Roost ls'1C'+v C°L 0% C Marriott Roast Development D Marriott Roost Turn Lanes New left turn lane for Marriott Roost Development IOCw D% C"t New left turn lane for west hat of Timber Ridge tx' CA Ck, E T.moer Ridge Turn Lanes redevelopment , A review was also made of the impact fee schedule highlighted below. syrtem•level Split xisting Future % re IETrrafRc I Traffic I Growth 9200I 170001 52% See Figure ? Transportation Impact Fee Schedule ►laxinuate Supportable rivaspurtaliun Impact I•ees Neeielemial Inerhou.cifJv w irr Minitnunl Sc7 Yti tilavnmint Stl Ft 11 ttachcd in C,nc Area all sizes Attached Outside Care all iica S5.049 Iolaached t 2,099 1"5'X'XI D-egached 2.1IX) 2.29') _%.S63 Detached 3,100 3.291) S`).424 I'mached 1.1(A) IZY) 'd I.4.13 Iktaclled 5.1IX) ?t?9 513.126 Detached 6,101 6,2111) SI.13W Lletacb'ed 6.3IXI orinme SI.1.641 11ur'r1 /fJoi-irwolinr Mile] III Core Area .039 Hotel Outside Cure S�.048 .� E/1Tl't'S7Llt'lfff [11 f [hC1* sfl nfrrx' lion F, f/lucrr i!T'T'i! 1 t oinincircial in (.C)re .ri Ten S9,-I^ C nutl ivial Outside Core 52036 Otl c 1i.2i1 c rihel. Sen.ices `+rr.`3 kfClTlfeticr Town Council expressed support of the project list presented and the associated funding responsibilities approach to developing the transportation impact fee. There was requests for including more forward thinking projects that incorporate new modes of transportation and features, bike lines, etc. 6. Action Items 6.1. Chamonix Neighborhood — 60 Day Chamonix Neighborhood Scope of Services Report Presenter(s): George Ruther, Director of Community Development Background: This presentation will cover the following topics: ■ Conceptual site plans depicting two different density scenarios ■ Design and development of conceptual townhouse and duplex unit floor plans ■ Preliminary building sections and architectural elevations ■ Conceptual civil engineering and site grading plan for each of the two density scenarios • Updated project -level development budget and detailed construction budget based upon estimates of probable cost for each residential unit type and each site plan option Town Council Meeting Minutes of November 1, 2016 Page 3 ■ Construction schedule and recommend a preferred phasing plan presuming an initial construction start no later than May 1, 2017. ■ Due diligence process on system -built off site construction including schedule implications, cash flow and an initial estimate of cost for a system- built approach and a comparison to on -site stick framed construction ■ Proposed development pro forma whereby the Town of Vail provides the financing for the project ■ Proposed plan outlining the specific strategies and roles of the various parties involved in the marketing of the homes Ruther led the presentation and discussion on the agenda topic. Other presenters included Michael O'Connor, Triumph Development, who also presented information about the goals and reviewed the project site plan options, Will Hentschel 359 Design, who reviewed the design aspects of the units, and Mike Cuthbertson, RA Nelson, who addressed the construction components, Kathleen Halloran, Finance Director (Vail). Highlights from the presentations included: ■ Project guidelines and goals ■ Unit options and estimated costs ■ Overview of the site plans ■ Site plan for Option B site plan = 32 units ■ Intro of the "systems built" units ■ Pros and cons of Options ■ Site plan for Option A = 40 units and building types ■ Described project amenities ■ Construction phasing proposals and related costs ■ Subsidies and financial affordability of the project; Buyer profiles; Subsidy Per unit by AMI level Ruther presented staff recommendations in order to advance site plan A and related tasks. He explained the component that would initiate taking reservations and market the project in an effort to further engage potential home buyers. Council's concerns were related to the affordability of the units. Chapin invited public input at this time as follows: ■ Dave Coltrane, resident on North Frontage Road , expressed support for the plan which included "more density" in order to accommodate more interested parties. ■ Joanna Biel, Vail Commons, expressed concern about the affordability of the units and would be interested in this project as their next step. Request a review of eliminating the garage to reduce costs. At this time the units would be too difficult to afford. ■ Ally Katz, Edwards resident, expressed desire to work and live in Vail and expressed concern about affordability of the project. Ruther noted several public input emails that had been sent to Town Council. In summary, there was direction given on the questions presented: ■ Which site plan, A or B, best achieves the Town Council's objectives for development in the Chamonix Neighborhood? Option A was preferred. ■ Are there any significant changes that need to be made to the floor plan designs before moving forward with design development drawings? There were no major floor plan design changes. ■ Which approach to the home construction should the development team pursue? On -site or off -site? Off -site construction was preferred. • Does the Vail Town Council authorize moving the Chamonix Neighborhood forward in the development review process? There was support to move the project forward. It was noted Town Council Meeting Minutes of November 1, 2016 Page 4 the negotiations on the development agreement would occur concurrently with moving forward the plans through the development process. Does the Vail Town Council support this cost/pricing structure or does the Town Council wish to add further subsidy to the development to increase the range of buyers to include home purchasers earning less than 120% of AMI annually? This item would receive more discussion and input at a future meeting. 7. Public Hearings 7.1. Second Reading of Ordinance No. 28, Series 2016, and Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017. Presenter(s): Stan Zemler, Town Manager, and Kathleen Halloran, Finance Director Halloran noted some of the changes made from first reading as follows: ✓ $29,000 for creation of a STEM Lab at Red Sandstone Elementary School ✓ $25,000 toward the recently -completed sports field reconstruction at Vail Mountain School ✓ An increase of in -kind funding for the Vail Jazz Festival for a total of four full day rentals of Donovan Pavilion and four full day rentals of Grand View with an estimated value of $32,000. There was discussion about the Starting Hearts funding request and direction this funding should be included in the fire or police department program and not a request for funding each year. Halloran also addressed an analysis made of historical wages compared to revenue and headcounts, the CIP and RETT funds, as well as an update about the VRD five year capital plan improvements. Moffet moved to approve Ordinance No. 28, Series 2016, second reading, Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2017 through December 31, 2017, with the direction to remove the Starting Hearts funding. Bruno seconded the motion. Chapin invited public comment; there was no input. Cleveland expressed his objection to the Red Sandstone Elementary School $29K funding request for the STEM expenditure and suggested the funding would be conditional on the outcome of the ballot measures. After some further discussion, the motion passed (7-0). Foley suggested the need to continue to review employee salaries and benefits moving forward. 7.2. Resolution No. 32, Series of 2016, Resolution Adopting a Budget and making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for its Fiscal Year January 1, 2017 through December 31, 2017 Presenter(s): Kathleen Halloran, Finance Director and Kelli McDonald, Economic Development Manager Background: On September 20, 2016, the Vail Local Marketing District received and approved the operating plan and budget for the fiscal year 2017. Moffet moved to approve Resolution No. 32, Series of 2016, Resolution Adopting a Budget and making Appropriations to Pay the Costs, Expenses and Liabilities of the Vail Local Marketing District, for its Fiscal Year January 1, 2017 through December 31, 2017. Bruno seconded the Town Council Meeting Minutes of November 1, 2016 Page 5 motion. Foley noted he would vote no stating his reason is that VLMD budget should cover costs of events. There was no public input. The motion passed (6-1; Foley — nay). 7.3. Ordinance No. 29, Series of 2016, Second Reading, An Ordinance Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle Presenter(s): Matt Mire, Town Attorney Background: This violation is currently prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 29, Series of 2016 will allow these violations to be prosecuted in municipal court. Moffet moved to approve Ordinance No. 29, Series of 2016, Second Reading, An Ordinance Amending Chapter 2 of Title 7 of the Vail Town Code by the Addition of a New Section 7-2B-3, to Require Possession of a Valid License or Permit While Operating a Motor Vehicle. Bruno seconded the motion and it passed (7-0). There was no public input. 7.4. Ordinance No. 30, Series of 2016, Second Reading, An Ordinance Amending Section 1- 9-8 of the Vail Town Code to Increase Court Costs Presenter(s): Matt Mire, Town Attorney Background: The municipal court costs imposed by Section 1-9-8 of the Vail Town Code have not been amended since 1992. It is necessary to increase court costs to keep pace with the greater administrative and operating expenses associated with operating the municipal court. Moffet moved to approve Ordinance No. 30, Series of 2016, Second Reading, An Ordinance Amending Section 1-9-8 of the Vail Town Code to Increase Court Costs. Bruno seconded the motion and it passed (7-0). There was no public input. 7.5. Ordinance No. 31, Series of 2016, Second Reading, An Ordinance Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof Presenter(s): Matt Mire, Town Attorney Background: This violation is currently being prosecuted in county court. The Town of Vail is empowered to adopt municipal traffic regulations that reasonably promote the public, health, safety, and general welfare of its citizens. Ordinance No. 31, Series of 2016 will allow these violations to be prosecuted in municipal court. Moffet moved to approve Ordinance No. 31, Series of 2016, Second Reading, An Ordinance Amending Title 7, Chapter 2, Article A, of the Vail Town Code to Require Seatbelts and to Create a New Traffic Infraction for Violation Thereof. Bruno seconded the motion and it passed (7-0). There was no public input. Town Council Meeting Minutes of November 1, 2016 Page 6 : . . There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:00 P.M. Attest: Patty ;K5eny, Town i R ully ulamiled, I -Crave Chapirk Mayo 4 1 Town Council Meeting Minutes of November 1, 2016 page 7