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HomeMy WebLinkAbout2016-11-15 Town Council MinutesVail Town Council Meeting Minutes Tuesday, November 15, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Citizen Participation Jonathan Stauffer, resident, expressed concern about acquiring USFS property to potentially be used for housing via land trades. He requested the town review and consider other parcels of land for housing. Talitha Koehler, resident, expressed concern about the recent national election results and was hopeful the local community would continue to support the rights of all people. 2. Proclamations 2.1. Proclamation No. 6, Series of 2016, Recognizing Eagle County Gives Day Presenter(s): Dave Chapin, Mayor Background: Proclamation recognizes the annual giving program, Colorado Gives Day, in Eagle County. The community is encouraged to participate on December 6th with donations to locally based non profit organizations which serve Vail Valley residents daily. Moffet moved to approve Proclamation No. 6, Series of 2016, Proclamation Recognizing Eagle County Gives Day; Foley seconded the motion and it passed (7-0). Paula Palmateer encouraged the community to contribute to the 48 local groups participating in Eagle County Gives Day. 2.2. Proclamation No. 7 Series of 2016, Recognizing America Recycles Day Presenter(s): Mark Hoblitzell, Environmental Sustainability Coordinator Background: November 15, 2016 is recognized as America Recycles Day. America Recycles Day is a nationwide project of Keep America Beautiful, recycling and waste education events are being held nationwide. Waste Diversion and Recycling is a major goal Town Council Meeting Minutes of November 15, 2016 Page 1 of the Town of Vail Environmental Sustainability Strategic Plan and the town is joining Keep America Beautiful in celebrating America Recycles Day Langmaid moved to approve Proclamation No. 7 Series of 2016, Recognizing America Recycles Day; Moffet seconded the motion and it passed (7-0). It was noted the town held its e-recycling and paper shredding event and collected over 8,000 lbs. of a -waste and 2,000 lbs. of paper. 3. Consent Agenda 3.1. Resolution No. 35, Series of 2016, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and the Colorado Department of Transportation Regarding Highway Maintenance: and Setting Forth Details in Regard Thereto Presenter(s): Greg Hall, Director of Public Works Background: The Colorado Department of Transportation ("CDOT") is required to maintain State highways including highways extending through a city or an incorporated town. the Town of Vail and CDOT wish to enter into an Intergovernmental Agreement authorizing the Town to maintain the highways within the town limits, and for the State of Colorado to pay a fee of $131,152.00 for such services. This is an increase over the last five year agreement and will the fourth, five year contract the town has undertaken with CDOT. Moffet moved to approve the consent agenda, Resolution No. 35. Bruno seconded the motion and it passed (7-0). 4. Town Manager Report There was an update about the following: 1. opening date of Vail Mountain with a delay until Nov. 25 2. Paid parking would also be activated when the mountain opens 3. Sale of parking pass occurring at municipal building offices downstairs 4. Early season bus service would be implemented Nov 18 5. Frontage road alignment would return to two lane travel tomorrow 5. Presentations / Discussion 5.1. Parking Update Presenter(s): Greg Hall, Public Works Director Action Requested of Council: Provide comment and input on the material presented. Background: In August of 2016, the Town Council and Vail Resorts senior leadership agreed to meet with town staff to initiate joint discussions regarding parking to address operations as well as short term and long term outcomes. Today's presentation will be the second in a series of council sessions that will be used to provide the historical background and context to assist Town Council in assessing the town's parking policies and strategies now and into the future. Town Council Meeting Minutes of November 15, 2016 Page 2 Greg Hall, Director of Public Works and Transportation, presented information that provided context and updates to recent meetings held about parking in Town of Vail. He addressed the following items as well as some historical information and highlights from the 2012 Strategic Parking Plan (information addressed in council packet memo): 1) Review a summary of the various studies conducted with regards to expansion of parking and the previous council direction, 2) Discussion of the $ 4.3 M committed by Vail Resorts for parking expansion and the associated obligations, 3) Parking and Transportation Task Force formation including representation, tasks and timelines. Hall noted the following: ✓ Deficit today is 300 spaces ✓ Over next 10 years, another 600 spaces are needed ✓ Projections based on 2012 strategic parking plan ✓ In 2007-08, town's goal was to increase current public parking supply by 400 spaces to maintain 15 days of parking on Frontage Road. There were some ideas expressed by council as to "thinking out of the box" strategies: • Lease space outside of Minturn from State Land Board ■ Evaluate funding a "free" regional transit system ■ Evaluate the use of the railroad ■ Evaluate parking on north frontage road at middle creek apartments ■ Parking at public works offices ■ Parking at the driving range ■ Additional parking at Red Sandstone School ■ Offer carpooling incentives In addition, there was a review of the differing locations with some of the "pros & cons" identified as part of the slideshow presentation, including: Ford Park (structured and surface solutions) Lionshead Structure (structured solutions) North Frontage Road Solutions South Frontage Road Solutions EverVail Hall also addressed the VRI Parking Capital Investment Agreement, $4.3 M, that was directly tied to the EverVail project. He noted the funding would only be provided for net new public parking and only if a specified project was approved. There was finally some discussion about engaging the parking and transportation task force and council supported the suggested purpose, formation and appointment, as follows: Purpose: Parking and Transportation Task Force be reinstituted to review and provide input and recommendations to the Vail Town Council on the following topics: parking operations, transit operations and traffic operations focusing on both the winter and summer seasons. The direction of the task force should be to meet the goals and objectives of the parking plan as well as using the transportation master plan as guidance with regard to recommendations put forward. Input on the recommendations should be vetted in a public setting. Town Council Meeting Minutes of [November 15, 2016 Page 3 The task force is advisory while decision -making authority lies with the Vail Town Council The make-up of the task force is recommended to include the following: --2 Vail Council members --2 representatives of Vail Resorts Senior Leadership Team --2 representatives of the restaurant community --2 representatives of the merchant community --1 representative from lodging In selecting the above representatives, it is important to have geographical representation from both Villages as well as West Vail --1 representative from community at -large In the past, the task force appointments have been made by the mayor and staff recommends this process continue. Support will be provided by the above mentioned town departments, various Vail Resorts departments, support from the Vail Chamber and Business Association, other major large employers and large parking supply owners such Council also supported moving forward with accepting letters of interest and making appointments to the task force in December and agreed that the mayor would appoint the members rather than conducting interviews. Council members were encouraged to make suggestions about who might serve. Zemler requested they reconsider appointing a hospital designee on the task force; the council supported this designee in light of the impacts and influence in the community of WMC. There was support of staff returning with the following: ✓ job description that allows the ability to be very descriptive about the task force roles ✓ draft of possible outcomes from the task force ✓ consideration of an annual year by year analysis focused on how parking functions and operations Chapin invited public input at this time and no one offered input 6. Action Items 6.1. First reading of Ordinance No. 32, Series 2016, an Ordinance providing for the levy assessment and collection of the town property taxes due for the 2016 tax year and payable in the 2017 fiscal year. Presenter(s): Kathleen Halloran, Finance Director Background: The town is required by Colorado state law to certify the mill levy by December 25 of each year. Moffet moved to approve Ordinance No. 32, Series 2016, First Reading, an Ordinance providing for the levy assessment and collection of the town property taxes due for the 2016 tax year and payable in the 2017 fiscal year. Bruno seconded the motion and it passed (7-0). There was no public input offered on this topic. Town Council Meeting Minutes of November 15, 2016 Page 4 There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 7:25 p.m. Attest: �. '`- c / Patty c e y, own lerk Res ully S bmi , spin, a 'Cr Town Council Meeting Minutes of November 15, 2016 Page 5'