HomeMy WebLinkAbout2016-01-19 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, January 19, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Dave Chapin.
Members present: Jenn Bruno, Mayor Pro Tern
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Absent: Dave Chapin, Mayor
Stan Zemler, Town Manager
Staff members present Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item of business during the evening meeting was Citizen Participation with comments
as follows:
Red Sandstone School PTA representative invited council members to Eagle County School
District meeting at the school for a town meeting to discuss the future of the school. Foley,
Mason and Bruno offered to attend.
Penny Turilli, resident, spoke about her concern with the Vail Recreation District's rate for drop -
in gymnastics program. As a Board member, Foley noted he would raise the concern at a VRD
meeting on her behalf.
The second item of business was the PEC and DRB meeting update presented by Chris
Neubecker, Planning Manager. There were some questions about the Cascade property and
converting tennis to parking per the PEC minutes; it was noted the town council would be able
to review an application in the future. There were no call ups.
The third item considered was the information updates, no comments were made at this time.
The fourth item on the evening agenda was matters from the mayor, council and committee
reports as follows:
• Cleveland reported on the ECO trails retreat noting a request for increased funding for
trails, and his upcoming attendance at VLMDAC meeting.
■ Mason reported on input received about a recent hockey tournament at Dobson and lack
of available parking; she complimented streets department on great snow removal efforts.
■ Langmaid commended streets department as well, still concerned about snow plowing
impacts on the creeks and how the water quality plan will address the topic. She
suggested using a tips line as a way to collect input about concerns for Gore Creek.
Town Council Meeting Minutes of January 19, 2016 Page 1
Foley reported on the ECO transit retreat noting his request for 2:00 a.m. buses and
request to see City Market lease in hopes of getting both City Market and Vail Commons
owners engage in some dialogue. He noted a request for half court basketball at
Stephens Park and noted Jan 28 meeting at Red Sandstone.
Moffet commented on snow removal efforts and private vendors plowing and storing snow,
requested information about skier numbers and Frontage Road parking numbers during
the past weekend, and noted many have contact him about Chamonix project.
Bruno requested input about VRI's early closing of April 101h; she noted a need to possibly
extend the season and increase the season end festivities. There was support from the
majority to request staff to review this further and come back with some suggestions.
The fifth item on the agenda was the Consent Agenda as follows:
1) Resolution No. 2, Series of 2016, A Resolution Approving the First Amendment to the
Memorandum of Understanding Between the Town of Vail and Pitkin County for Shared
Emergency Dispatch Service Staffing; and Setting Forth Details in Regard Thereto
After clarification from Human Resources Director was made about the payment arrangement
between Vail and Pitkin County for reimbursement of full charges, a motion was made by Moffet
to approve Resolution No. 2; Foley seconded the motion and it passed (6-0).
2) Resolution No. 3, Series of 2016, Resolution Authorizing the Town of Vail to Grant a
Utility/Access Easement to Holy Cross Energy; and Setting Forth Details in Regard Thereto
Moffet moved to approve Resolution No. 3; Foley seconded the motion and it passed (6-0).
3) Resolution No. 4, Series of 2016, A Resolution Approving an Intergovernmental Agreement
between the Town of Vail and Loveland Fire Rescue Authority for the Provision of Training;
and Setting Forth Details in Regard Thereto.
Moffet moved to approve Resolution No. 4; Foley seconded the motion and it passed (6-0). Fire
Chief summarized the details of the program.
The sixth item on the agenda was the Town Manager's Report at which time there was brief
discussion about the following two topics:
1) Town of Vail Annual Community Meeting: March 8, Donovan Pavilion; there was unanimous
support for the date.
2) Chamonix Development Engineer's Option of Probable Cost (EOPC) Information
Memorandum
The seventh item on the agenda was discussion about follow up information regarding the
Chamonix development options presented on December 15, 2015. Alan Nazzaro, Housing
Manager, and Steve Lindstrom, VLHA, addressed many of the questions as follows:
■ Discussion of the history of the Vail Local Housing Authority
Steve Lindstrom, VLHA, led the discussion about the history of the Vail Local Housing Authority
which is governed by state statutes. He spoke about the backgrounds of authority members as
well as what their role has been over the years. He listed several active projects the Authority is
engaged in and noted they would submit recommendations for future code amendments related
to housing.
Allan noted that the packet memo included researched answers to the question listed below:
1. How to ensure that the future developer completes the project to town's expectations under
option 4.
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2. Discussion of the history of the Vail Local Housing Authority —
3. Detailed information on Development Agreements for Arosa Duplex, Red Sandstone
Condominiums, Lion's Ridge Apartments and Middle Creek.
4. What is the correlation of time and timing to risk and level of control.
5. Present meeting notes or important take-aways from TC previous tour of Summit County.
There were several aspects discussed about housing in general, including potential funding
opportunities, the differing models used in the past to help them accomplish the affordable
housing offered in Vail, the need for "quality" with future projects, the need to continue the
discussion about pricing, subsidies and funding. Public input was invited at this time.
The eighth item on the agenda was an update on the 1-70 Vail Underpass project as presented
by Tom Kassmel, Town Engineer. He noted the 1-70 Vail Underpass project was now under
contract between CDOT and Kraemer North America with an anticipated start date for major
construction of April 4, 2016. Additional public outreach and a Public Open House was
anticipated to take place in March. He suggested viewing the town of Vail website for helpful
information about the schedule of construction for project, as it is scheduled to happen in
phases. He spoke about the construction team and how public information will be compiled and
released to the public. Below is a Tentative Project Schedule:
Phase I (April - June 2016)
The first phase of construction includes construction of the two new bridges for the underpass and
requires traffic on 1-70 to utilize the cross -over detours that were constructed this past fall, and for 1-70
to be reduced to single lane traffic in each direction at the project site between April 4 and June 30,
2016. Once this phase is complete, I-70 traffic should return to normal for the remainder of the
project. It will be critical to get an early start on this work in order to avoid the heaviest summer traffic
months of July and August. Local residents and guests can avoid 1-70 congestion during this time
frame by utilizing the North and South Frontage Roads as traffic flow on the Frontage Roads will not
be impacted during this initial phase.
Phase II (July -November 2016)
The second phase of construction includes lowering the South and North Frontage Roads. This
phase will require excavating over 60,000 cubic yards of material and setting the Frontage Roads to
their new elevations. This work will require the closing of the Frontage Roads at the work location and
detouring Frontage Road traffic on to and adjacent to 1-70. In this phase 1-70 will remain as two lanes
in each direction, as well as have one lane of Frontage Road traffic separated by concrete barrier.
The North Frontage Road will be limited to west bound traffic only within the limits of construction and
the South Frontage Road will be limited to east bound traffic only within the limits of construction
during this phase. Local residents and guests can utilize the Frontage Roads as normal except at the
project site where the North Frontage Road will be westbound traffic only and the South Frontage
Road will be eastbound traffic only; 1-70 can also be used as an alternate between Vail Town Center
and West Vail.
Phase III (December 2016 — March 2017)
At the end of the second phase of construction, the Frontage Roads and 1-70 will return to normal
traffic patterns. The third phase of construction will consist of minimally impactful work to traffic. On
viable winter days the contractor will be excavating beneath the new 1-70 bridges to create the
opening for the underpass. This work will be contained within and under 1-70 other than trucks
entering and exiting the site onto the Frontage Roads.
Phase IV (April — December 2017)
The fourth and final phase of construction will be constructing the roundabouts, installing curb and
gutter, sidewalk, permanent pavement, landscaping, stone veneer, lighting, and striping. The traffic
patterns in order to complete this work will be identical to that in Phase II.
There were some general comments and questions from council addressing the following
topics:
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➢ What impacts will be to Red Sandstone Elementary School and how will they get that
information?
➢ What safety measures are in place and how will they be enforced?
➢ Who is the primary contact for handling all community input? Who is the local contact?
➢ What happens to all the bike traffic that uses the frontage road?
Staff noted they would follow up on these questions so that the community would be provided
the information accurately and timely. There were no public comments at this time.
The ninth item on the agenda was an update on the Vail Traffic Impact Fee & Transportation
Master Plan as presented by Tom Kassmel, Town Engineer. He noted that it was time to review
the 2009 Traffic Impact Fee Nexus Study, discuss codifying a new Traffic Impact Fee, and
award a contract to update the Transportation Master Plan to FHU as a next step in completing
the analysis of whether or not to increase the impact fee. The last time the town's traffic impact
fee was updated was in 2006. Since then much has changed in Vail with regards to construction
costs and anticipated future transportation infrastructure needs. Considering this and the
resurgence in redevelopment, it is prudent to reassess and update the impact fee and the
correlating 2009 Vail Transportation Master Plan. There was a review of a prior presentation
given in 2009, addressing some of the components of setting up the program as well as an
explanation of what the town is currently assessing:
✓ Why impact fees
✓ Impact fee ground rules
✓ Colorado impact fee act
✓ Vail's current mitigation fee
✓ Road impact fee comparison
So in summary, the information was presented in 2009 but there was not a fee codified at that
time. Kassmel identified the proposed next steps as 1) reassessing and updating the 2009
Tischler Bise Impact Fee Nexus study, and 2) updated the 2009 Vail Transportation Master
Plan. Town staff received a proposal to update our Transportation Master Plan from Felsburg
Holt and Ullevig (FHU). FHU has been involved with Vail's traffic master plan efforts since 1990,
completed the original Master Plan in 1993, and the 2002 and 2009 updates, as well as
completed the design and traffic analysis for the anticipated 1-70 Underpass project. Upon
completion of the Transportation Master Plan update, the updated document can then be used
by Tischler Bise to update the 2009 Traffic Impact Fee Nexus study. He noted the Town has
budgeted $150,000 to complete both studies.
✓ FHU has provided a proposal in the amount of $47,000 to complete the Transportation
Master Plan update, the first necessary step in the process.
✓ Staff has also reached out to Tischler Bise recently to provide an estimate for completing an
updated Traffic Impact Fee Nexus study, the estimate provided was $50k-$60k. Both well
within the 2016 total budget.
After some discussion about why it is time to move this process forward, Moffet moved to direct
the Town Manager to enter into a contract with FHU to update the 2009 Vail Transportation
Master Plan in the amount of $47,000 in a contract form approved by the Town Attorney. Foley
seconded the motion and it passed (6-0).
The tenth item on the agenda was first reading of Ordinance No. 3, Series of 2016, an
ordinance for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment,
Vail Town Code, to allow for a rezoning 1/19/2016 of Lots 15-A through 15-E, Garmisch
Townhouses, from Two -Family Primary/Secondary District to Medium Density Multiple -Family
District, located at 2308 Garmisch Drive, Lot 15, Block G, Vail das Schone Filing 2, and setting
Town Council Meeting Minutes of January 19, 2016 Page 4
forth details in regard thereto. George Ruther, Director of Community Development, requested,
on behalf of the applicant, that the item be tabled until February 2 as the applicant could not
make the meeting that evening. Moffet moved to table Ordinance No. 3; Foley seconded the
motion and it passed (6-0).
The eleventh item on the agenda was second reading of Ordinance No. 2, Series of 2016. An
Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7,
Amendment, Vail Town Code, to allow for Religious Institutions as a Conditional Use in all zone
districts except the Heavy Service (HS) District; Outdoor Recreation (OR); Natural Area
Preservation (NAP); Hillside Residential (HR); Single Family Residential (SFR); Two -Family
Residential (R) ; Two- Family Primary/Secondary (PS); Housing (H); Vail Village Townhomes
(VVT); and Arterial Business (ABD); amending the definition of Religious Institutions, and setting
forth details in regard thereto. Chris Neubecker, Planning Manager, noted there was nothing
new to add to the matter. There were no public comments. Moffet moved to approve
Ordinance No. 2, Series of 2016, with support of the PEC findings and recommendations for
approval of the ordinance. Cleveland seconded the motion and it passed (6-0).
The twelfth item of business on the evening's agenda was adjournment. There being no further
business to come before the council, Moffet moved to adjourn the meeting and Foley seconded
the motion which passed (6-0) and the meeting adjourned at 7:30 p.m.
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Town Council Meeting Minutes of January 19, 2016 Page 5