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HomeMy WebLinkAbout2016-01-19 Town Council MinutesVail Town Council Meeting Minutes Tuesday, January 19, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dave Chapin. Members present: Jenn Bruno, Mayor Pro Tern Dick Cleveland Kevin Foley Kim Langmaid Jen Mason Greg Moffet Absent: Dave Chapin, Mayor Stan Zemler, Town Manager Staff members present Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item of business during the evening meeting was Citizen Participation with comments as follows: Red Sandstone School PTA representative invited council members to Eagle County School District meeting at the school for a town meeting to discuss the future of the school. Foley, Mason and Bruno offered to attend. Penny Turilli, resident, spoke about her concern with the Vail Recreation District's rate for drop - in gymnastics program. As a Board member, Foley noted he would raise the concern at a VRD meeting on her behalf. The second item of business was the PEC and DRB meeting update presented by Chris Neubecker, Planning Manager. There were some questions about the Cascade property and converting tennis to parking per the PEC minutes; it was noted the town council would be able to review an application in the future. There were no call ups. The third item considered was the information updates, no comments were made at this time. The fourth item on the evening agenda was matters from the mayor, council and committee reports as follows: • Cleveland reported on the ECO trails retreat noting a request for increased funding for trails, and his upcoming attendance at VLMDAC meeting. ■ Mason reported on input received about a recent hockey tournament at Dobson and lack of available parking; she complimented streets department on great snow removal efforts. ■ Langmaid commended streets department as well, still concerned about snow plowing impacts on the creeks and how the water quality plan will address the topic. She suggested using a tips line as a way to collect input about concerns for Gore Creek. Town Council Meeting Minutes of January 19, 2016 Page 1 Foley reported on the ECO transit retreat noting his request for 2:00 a.m. buses and request to see City Market lease in hopes of getting both City Market and Vail Commons owners engage in some dialogue. He noted a request for half court basketball at Stephens Park and noted Jan 28 meeting at Red Sandstone. Moffet commented on snow removal efforts and private vendors plowing and storing snow, requested information about skier numbers and Frontage Road parking numbers during the past weekend, and noted many have contact him about Chamonix project. Bruno requested input about VRI's early closing of April 101h; she noted a need to possibly extend the season and increase the season end festivities. There was support from the majority to request staff to review this further and come back with some suggestions. The fifth item on the agenda was the Consent Agenda as follows: 1) Resolution No. 2, Series of 2016, A Resolution Approving the First Amendment to the Memorandum of Understanding Between the Town of Vail and Pitkin County for Shared Emergency Dispatch Service Staffing; and Setting Forth Details in Regard Thereto After clarification from Human Resources Director was made about the payment arrangement between Vail and Pitkin County for reimbursement of full charges, a motion was made by Moffet to approve Resolution No. 2; Foley seconded the motion and it passed (6-0). 2) Resolution No. 3, Series of 2016, Resolution Authorizing the Town of Vail to Grant a Utility/Access Easement to Holy Cross Energy; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 3; Foley seconded the motion and it passed (6-0). 3) Resolution No. 4, Series of 2016, A Resolution Approving an Intergovernmental Agreement between the Town of Vail and Loveland Fire Rescue Authority for the Provision of Training; and Setting Forth Details in Regard Thereto. Moffet moved to approve Resolution No. 4; Foley seconded the motion and it passed (6-0). Fire Chief summarized the details of the program. The sixth item on the agenda was the Town Manager's Report at which time there was brief discussion about the following two topics: 1) Town of Vail Annual Community Meeting: March 8, Donovan Pavilion; there was unanimous support for the date. 2) Chamonix Development Engineer's Option of Probable Cost (EOPC) Information Memorandum The seventh item on the agenda was discussion about follow up information regarding the Chamonix development options presented on December 15, 2015. Alan Nazzaro, Housing Manager, and Steve Lindstrom, VLHA, addressed many of the questions as follows: ■ Discussion of the history of the Vail Local Housing Authority Steve Lindstrom, VLHA, led the discussion about the history of the Vail Local Housing Authority which is governed by state statutes. He spoke about the backgrounds of authority members as well as what their role has been over the years. He listed several active projects the Authority is engaged in and noted they would submit recommendations for future code amendments related to housing. Allan noted that the packet memo included researched answers to the question listed below: 1. How to ensure that the future developer completes the project to town's expectations under option 4. Town Council Meeting Minutes of January 19, 2016 Page 2 2. Discussion of the history of the Vail Local Housing Authority — 3. Detailed information on Development Agreements for Arosa Duplex, Red Sandstone Condominiums, Lion's Ridge Apartments and Middle Creek. 4. What is the correlation of time and timing to risk and level of control. 5. Present meeting notes or important take-aways from TC previous tour of Summit County. There were several aspects discussed about housing in general, including potential funding opportunities, the differing models used in the past to help them accomplish the affordable housing offered in Vail, the need for "quality" with future projects, the need to continue the discussion about pricing, subsidies and funding. Public input was invited at this time. The eighth item on the agenda was an update on the 1-70 Vail Underpass project as presented by Tom Kassmel, Town Engineer. He noted the 1-70 Vail Underpass project was now under contract between CDOT and Kraemer North America with an anticipated start date for major construction of April 4, 2016. Additional public outreach and a Public Open House was anticipated to take place in March. He suggested viewing the town of Vail website for helpful information about the schedule of construction for project, as it is scheduled to happen in phases. He spoke about the construction team and how public information will be compiled and released to the public. Below is a Tentative Project Schedule: Phase I (April - June 2016) The first phase of construction includes construction of the two new bridges for the underpass and requires traffic on 1-70 to utilize the cross -over detours that were constructed this past fall, and for 1-70 to be reduced to single lane traffic in each direction at the project site between April 4 and June 30, 2016. Once this phase is complete, I-70 traffic should return to normal for the remainder of the project. It will be critical to get an early start on this work in order to avoid the heaviest summer traffic months of July and August. Local residents and guests can avoid 1-70 congestion during this time frame by utilizing the North and South Frontage Roads as traffic flow on the Frontage Roads will not be impacted during this initial phase. Phase II (July -November 2016) The second phase of construction includes lowering the South and North Frontage Roads. This phase will require excavating over 60,000 cubic yards of material and setting the Frontage Roads to their new elevations. This work will require the closing of the Frontage Roads at the work location and detouring Frontage Road traffic on to and adjacent to 1-70. In this phase 1-70 will remain as two lanes in each direction, as well as have one lane of Frontage Road traffic separated by concrete barrier. The North Frontage Road will be limited to west bound traffic only within the limits of construction and the South Frontage Road will be limited to east bound traffic only within the limits of construction during this phase. Local residents and guests can utilize the Frontage Roads as normal except at the project site where the North Frontage Road will be westbound traffic only and the South Frontage Road will be eastbound traffic only; 1-70 can also be used as an alternate between Vail Town Center and West Vail. Phase III (December 2016 — March 2017) At the end of the second phase of construction, the Frontage Roads and 1-70 will return to normal traffic patterns. The third phase of construction will consist of minimally impactful work to traffic. On viable winter days the contractor will be excavating beneath the new 1-70 bridges to create the opening for the underpass. This work will be contained within and under 1-70 other than trucks entering and exiting the site onto the Frontage Roads. Phase IV (April — December 2017) The fourth and final phase of construction will be constructing the roundabouts, installing curb and gutter, sidewalk, permanent pavement, landscaping, stone veneer, lighting, and striping. The traffic patterns in order to complete this work will be identical to that in Phase II. There were some general comments and questions from council addressing the following topics: Town Council Meeting Minutes of January 19, 2016 Page 3 ➢ What impacts will be to Red Sandstone Elementary School and how will they get that information? ➢ What safety measures are in place and how will they be enforced? ➢ Who is the primary contact for handling all community input? Who is the local contact? ➢ What happens to all the bike traffic that uses the frontage road? Staff noted they would follow up on these questions so that the community would be provided the information accurately and timely. There were no public comments at this time. The ninth item on the agenda was an update on the Vail Traffic Impact Fee & Transportation Master Plan as presented by Tom Kassmel, Town Engineer. He noted that it was time to review the 2009 Traffic Impact Fee Nexus Study, discuss codifying a new Traffic Impact Fee, and award a contract to update the Transportation Master Plan to FHU as a next step in completing the analysis of whether or not to increase the impact fee. The last time the town's traffic impact fee was updated was in 2006. Since then much has changed in Vail with regards to construction costs and anticipated future transportation infrastructure needs. Considering this and the resurgence in redevelopment, it is prudent to reassess and update the impact fee and the correlating 2009 Vail Transportation Master Plan. There was a review of a prior presentation given in 2009, addressing some of the components of setting up the program as well as an explanation of what the town is currently assessing: ✓ Why impact fees ✓ Impact fee ground rules ✓ Colorado impact fee act ✓ Vail's current mitigation fee ✓ Road impact fee comparison So in summary, the information was presented in 2009 but there was not a fee codified at that time. Kassmel identified the proposed next steps as 1) reassessing and updating the 2009 Tischler Bise Impact Fee Nexus study, and 2) updated the 2009 Vail Transportation Master Plan. Town staff received a proposal to update our Transportation Master Plan from Felsburg Holt and Ullevig (FHU). FHU has been involved with Vail's traffic master plan efforts since 1990, completed the original Master Plan in 1993, and the 2002 and 2009 updates, as well as completed the design and traffic analysis for the anticipated 1-70 Underpass project. Upon completion of the Transportation Master Plan update, the updated document can then be used by Tischler Bise to update the 2009 Traffic Impact Fee Nexus study. He noted the Town has budgeted $150,000 to complete both studies. ✓ FHU has provided a proposal in the amount of $47,000 to complete the Transportation Master Plan update, the first necessary step in the process. ✓ Staff has also reached out to Tischler Bise recently to provide an estimate for completing an updated Traffic Impact Fee Nexus study, the estimate provided was $50k-$60k. Both well within the 2016 total budget. After some discussion about why it is time to move this process forward, Moffet moved to direct the Town Manager to enter into a contract with FHU to update the 2009 Vail Transportation Master Plan in the amount of $47,000 in a contract form approved by the Town Attorney. Foley seconded the motion and it passed (6-0). The tenth item on the agenda was first reading of Ordinance No. 3, Series of 2016, an ordinance for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning 1/19/2016 of Lots 15-A through 15-E, Garmisch Townhouses, from Two -Family Primary/Secondary District to Medium Density Multiple -Family District, located at 2308 Garmisch Drive, Lot 15, Block G, Vail das Schone Filing 2, and setting Town Council Meeting Minutes of January 19, 2016 Page 4 forth details in regard thereto. George Ruther, Director of Community Development, requested, on behalf of the applicant, that the item be tabled until February 2 as the applicant could not make the meeting that evening. Moffet moved to table Ordinance No. 3; Foley seconded the motion and it passed (6-0). The eleventh item on the agenda was second reading of Ordinance No. 2, Series of 2016. An Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for Religious Institutions as a Conditional Use in all zone districts except the Heavy Service (HS) District; Outdoor Recreation (OR); Natural Area Preservation (NAP); Hillside Residential (HR); Single Family Residential (SFR); Two -Family Residential (R) ; Two- Family Primary/Secondary (PS); Housing (H); Vail Village Townhomes (VVT); and Arterial Business (ABD); amending the definition of Religious Institutions, and setting forth details in regard thereto. Chris Neubecker, Planning Manager, noted there was nothing new to add to the matter. There were no public comments. Moffet moved to approve Ordinance No. 2, Series of 2016, with support of the PEC findings and recommendations for approval of the ordinance. Cleveland seconded the motion and it passed (6-0). The twelfth item of business on the evening's agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (6-0) and the meeting adjourned at 7:30 p.m. Attest: Pattc nn rk Re ully b i ed, I r e Chapi , Mayor J opn�44N LAL . Town Council Meeting Minutes of January 19, 2016 Page 5