HomeMy WebLinkAbout2016-02-02 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, February 2, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Dave Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Members absent: Greg Moffet
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
The first item of business during the evening meeting was Citizen Participation with comments
as follows:
• Diana Mathias, resident since1980, expressed concern about losing the Cascade tennis
courts. She also read a letter on behalf of Mary Sue Katz, resident, that requested the town
council get involved with this topic and suggested they address the Special Development
District parking requirements.
• Joe Langress, resident, expressed his support the tennis courts and suggested the town
become partners with other entities owning existing courts, i.e. Vail Racquet Club.
■ Vicki Keleske, resident, expressed concerns about losing the tennis courts.
• Bill Ophir, resident, expressed support of the courts and supported what Diana Mathias
expressed.
■ Billy Suarez, resident & VRD Board member, supported them programming and operating a
court if there were one they could manage.
■ Michael Cacioppo, business owner, spoke about tennis in general, his role in helping to
create VRD, and suggested the town consider exploring the idea of finding an indoor tennis
court.
Zemler, Town Manager, helped clarify the role of the town in this matter and informed the group
the new owners really dictate what happens to the tennis court; the town council does not have
a say in the matter at this time. He offered to meet with the group in order to share the details of
the topic with them.
The second item of business was the Consent Agenda as follows:
1) Minutes from January 5, 2016 council meeting
2) Minutes from January 12, 2016 council special meeting
Cleveland moved to approve item numbers 1 & 2, meeting minutes; Foley seconded the motion
and it passed (6-0).
Town Council Meeting Minutes of February 2, 2016 Page 1
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3) EHU Exchange - 1592 Matterhorn Circle
Cleveland asked about VLHA findings as part of the consideration of this topic; Mire, Town
Attorney, noted that findings were not necessary. Cleveland move to authorize the Town
Manager to execute a deed restriction release and approves the request for an exchange of an
employee housing unit, pursuant to Section 12-13-5, Employee Housing Unit Exchange
Program, Vail Town Code, to allow for the release of an employee housing unit deed restriction
at Lot 2 Timber Vail Subdivision/1592 Matterhorn Circle, in exchange for a fee in lieu payment
for 1,000 square feet. Foley seconded the motion and it passed (6-0). Council requested a
review of the fees -in -lieu for the EHU Deed Restriction Exchange ordinance be made in the
near future because of the current housing demands.
The third item on the evening agenda was the Town Manager's Report at which time there
were updates as follows:
• Follow up discussion and direction about Vail Commons Rent and Percentage Payment
Zemler introduced the topic with the request from the homeowners association about their
annual land lease payment due the town and request to forego this obligation or dedicate it to a
capital fund to be used by their HOA. He noted some background information about the project,
the financing, and the current condition of the Vail Commons. There were some options
presented, 1) continue to require the payment, 2) forgive the land lease payment obligation
which would require finding a "public purpose" to do so, 3) continue requiring the lease payment
but instead then earmark the monies for exterior improvements at the Commons. He noted the
town has been approached with similar requests in the past. Public input was taken at this time:
✓ Bill Vanguard, HOA President, thanked them for their consideration with support of the third
option; the HOA views the funding as their to use on their project.
✓ Bob McKown, Vail Commons homeowner, supported option 3 as well noting the public
purpose is the improvements to the property.
Town Council feedback included:
✓ Thanks to Town Manager for suggesting options to the HOA request.
✓ Support for using the monies for capital improvements at the property with suggestion to use
it for roads & community spaces.
✓ The need to develop criteria to be met before releasing the funds.
✓ Possibly time to review the leases in case other general items would need to be addressed.
There were five members in support of directing staff to draft an agreement that would outline
such arrangement of using these funds to support capital improvements at Vail Commons. This
item would be presented at a future council meeting for further public discussion.
■ Town Council Retreat Follow up
Zemler presented a document outlining the priorities identified by Town Council at a December
retreat; there were no changes to the list. The council work plan would be drafted using these
priorities and presented at a later date for further review.
The fourth item of business during the evening meeting was a review of the aesthetic
alternatives developed for the new Bridge Road Structure over Gore Creek as presented by
Chad Salli, Project Engineer. Council was asked to either endorse the staff preferred alternative
or to provide direction towards one of the other alternatives. Salli noted the Town has received
a federal bridge replacement grant to replace the existing Bridge Road structure with a new
bridge. The existing structure has had to be closed numerous times over the years for safety
concerns as debris has created a blockage in one or multiple culverts and the waters of Gore
Creek have overtopped the pavement. The new structure will completely span the creek
minimizing the possibility of future overtopping, and provide additional clearance for boaters.
Town Council Meeting Minutes of February 2, 2016 Page 2
Construction is scheduled for fall 2017. Loris and Associates, contracted by the Town, has
developed four aesthetic alternatives for the new structure which were reviewed.
Option A: Traditional Bridge rails with focal columns at the bridge abutments.
Options B and C: Bridge rails with arch elements taking into consideration the concrete
arches around the existing culverts.
Option D: An arch span over the creek.
There were descriptions made of each option, a review of costs identified with each option, and
a review of some of the public suggestions they received. After further discussion, there was
agreement for selecting Option B without the arch in an effort to help keep cinders out of Gore
Creek.
The fifth item on the agenda was a discussion about the suggested enhancement of activities
for final week of ski season as presented by Kelli McDonald, Economic Development Manager.
She noted at the Council meeting on January 19, 2016, the Town Council requested staff
research opportunities for additional activations during the final week of ski season to drive
increased overnight guests and vitality. A review was made of the following three suggestions:
1. Spring Back to Vail Concert Addition:
2. Vail Film Festival Enhancements:
3. Retail and Restaurant Promotional Activation: Vail Chamber and Business
Association
James Diegan, Highline Sports and Entertainment, spoke about concert bookings and related
costs. There was some discussion about proposal no. 2, the film festival, with some support to
this group for additional funding its programming. There was overall support for one concert on
Friday, Film Festival enhancements, and retail / restaurant activation. It was noted funding
would be from the reserves and appropriated with the first supplemental budget ordinance.
The sixth item on the agenda was second reading of Ordinance No. 1, Series of 2016, An
Ordinance Amending the Definition of Short -Term Rental in the Vail Town Code presented by
Matt Mire, Town Attorney. Mire noted this item would be withdrawn because it actually involves
a text amendment to Code Title 12 and requires PEC review first. The ordinance was formally
withdrawn and no action taken.
The seventh item on the agenda was first reading of Ordinance No. 3, Series of 2016, an
ordinance for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment,
Vail Town Code, to allow for a rezoning of Lots 15-A through 15-E, Garmisch Townhouses, from
Two -Family Primary/Secondary District to Medium Density Multiple -Family District, located at
2308 Garmisch Drive, Lot 15, Block G, Vail das Schone Filing 2, and setting forth details in
regard thereto. Mire noted the applicant requested this item be tabled to February 16, 2016
meeting. Foley moved to table first reading of Ordinance No. 3 to February 16, 2016 meeting;
Bruno seconded the motion and it passed (6-0).
Town Council Meeting Minutes of February 2, 2016 Page 3
The eighth item on the agenda was adjournment. There being no further business to come
before the council, Foley moved to adjourn the meeting and Bruno seconded the motion which
passed (6-0) and the meeting adjourned at 7:25 p.m.
pec ully u i
Attest:
Dave Chapin, Mayor
2 tt c enn , erk
Town Council Meeting Minutes of February 2, 2016 Page 4