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HomeMy WebLinkAbout2016-05-03 Town Council MinutesVail Town Council Meeting Minutes Tuesday, May 3, 2016 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dave Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Dick Cleveland Kim Langmaid Jen Mason Greg Moffet Absent: Kevin Foley Staff members present: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk 1. Citizen Participation Stephen Connolly, resident and candidate for Vail Recreation District board, commented on his support of holding the election at the Grand View and related polling requirements related to signage and 100 feet from polling entryway. He also commented on the town's marketing efforts and suggested a need for a Chief Marketing Officer. Michael Cacioppo, candidate for Colorado State House representative, spoke about his run for the state office commenting on several issues of state concern, including 1 -70 and toll lane. Robin Birch, resident, expressed support of beautifying the area on North Frontage Road and Booth Falls Road owned by VMS and CDOT. She requested town of Vail support of the project as well and noted her efforts to design and raise funds for the project. 2. Consent Agenda 2.1 _ Minutes from April 5, 2016 meeting Moffet moved to approved the April 5th minutes; Bruno seconded the motion. The motion passed (6-0). 2.2. Minutes from April 19, 2016 meeting Moffet moved to April 19 minutes; Mason seconded the motion. The motion was amended to include a change to Cleveland's motion about the Vail Trail which would include revising the word "possible to impossible" on page 5 of the draft minutes. The motion passed; Chapin abstained (5-0). 3. Town Manager Report 3.1. Vail Community Picnics - Proposed Dates The following dates were confirmed for the community picnics Town Council Meeting Minutes of May 3, 2016 Page 1 1) Bighorn Park - July 12 2) Donovan Park - August 9 4. Presentations / Discussion 4.1 US Open Burton Snowboard Championships Event Recap Presenter(s): Marc Murphy, Director of Partner Marketing Background: Burton event promoters will provide a 2016 US Open Snowboarding Championship event recap noting some of the community and economic benefits of the event. Note the presentation will only be a portion of the slides included in the packet in order to meet the 30 minute time limit. Burton's representatives presented highlights and a recap of the event as follows: ■ Note from founders Jake & Donna ■ RRC Survey Results & General USO Burton Findings ■ Description of the two premium brands ■ Financial impacts & Burton's mission and vision ■ Community Contributions ■ Goals & objectives ■ Media highlights : Webcast, TV, radio ■ US Open Highlights ■ Marketing • Event Strengths ■ PR/Communications — highlights ■ Lessons Learned ■ Events costs almost $5M ■ Sustainability Efforts They expressed their hope for continued partnering with the Town of Vail and attracting and retaining current and new sponsors for the event_ Thank you' s were expressed on behalf of both participants, Burton and Town of Vail. Some feedback about the events included: ✓ Families were uncomfortable at the ✓ Continue to seek out sustainability concerts with some safety concerns in components for the event terms of areas they could stand and not ✓ Engage youth with Burton owners be impacted by the general crowed. ✓ Helpful recap ✓ Great execution, keep up the diligence ✓ Great event "vibe", people love the and work with the event event ✓ Requested information about the per person expenditure? Chapin invited public input at this time. Stephen Connelly commented about the need for a chief marketing officer, a position that would help evaluate the contributions and impacts of such event. 5. Action Items 5.1 Review and Adoption of Welcome Centers Host Program Operational Goals and Next Steps Presenter(s): Suzanne Silverthorn, Communications Director Action Requested of Council: 1) Adopt and/or modify the10 partner -driven goals to be incorporated into future operations of the Vail Village and Lionshead Welcome Centers and Community Host Program beginning October 1, 2016. Town Council Meeting Minutes of May 3, 2016 Page 2 2) Direct staff to initiate a Request for Proposals process to direct future operations of the Welcome Centers/Host Program according to the timetable presented. 3) Define the recommended role of the Town Council regarding operation of the Welcome Centers/Host Program to include interviews of RFP finalists and a selection decision on July 19, 2016. Background: To prepare for future operation of the Vail Welcome Centers and Community Host Program, the Town Council has directed staff to assess the Town's stated vision, mission and goals and to recommend updates and next steps There was a presentation by staff who presented a review of the role of welcome centers in the economic place of Vail, staff presented a guest services vision which was adopted in 2011, and highlighted goals for future operation of the Welcome Centers/Host Program. Suggestions were developed by the Town's partner agencies. Zemler requested permission to proceed with the RFP that would direct future operations of the centers and he then recommended a role for town council in terms of interviewing the finalist; the following steps were proposed, as follows: ■ May 17, 2016 — Request for Proposals issued ■ May 17 to May 31, 2016 — Interested parties invited to schedule a tour of the facilities with an opportunity to ask questions of the contract administrator and other Town personnel ■ June 1, 2016 — Deadline for contractors to confirm participation in the proposal process • July 1, 2016 — Submission deadline for proposals ■ July 8, 2016 — Finalists notified of advancement to next phase • July 19, 2016 — Finalists interviewed by Town Council with selection of contractor ■ October 1, 2016 — Start date for new service contract There were some council comments that addressed the need to: ■ Understand the level of service commitment using "exceptional" as part of the description ■ Define only one overarching objective of the centers ■ Understand what the town is looking for in its proposals by simplifying the RFP scope There was support to proceed with the proposed RFP process. Mayor Chapin asked for public comment. Michael Kurz, VEAC, commented about the need for centers representing the "brand front" with the suggestion that the positions are permanent and highly professional representatives. He suggested they make a paradigm shift to a "retail brand outlet" with a review of the mission and look for a strategic partner that can help keep the customer instead of sending them elsewhere for the information. Stephen Connolly, supported a review of all town facilities operations, supported current center operator, be realistic about the mission of the facilities. Zemler suggested no action be taken at this time on the specific scope of the proposal so staff could evaluate the input in order to make further revisions. Staff would return for final approval of the scope and process at the next meeting. 5.2 Name Skatepark at Lionshead Parking Structure the 7eke M. Pierce Skatepark" Presenter(s): Todd Oppenheimer, Capital Projects Manager Background: This request is being made in response to comments provided by Cameron Chaney, the high school student who demonstrated a skatepark was possible in the Town Council Meeting Minutes of May 3, 2016 Page 3 Lionshead Parking Structure, to honor his friend and classmate, Zeke Pierce, who died in 2013. A presentation was made by staff with a request for naming the skatepark in memory of Zeke M. Pierce (local resident who died in mountain bike accident in 2013 at age of 16) as suggested by Cameron Chaney, the inspiration behind the idea of the park and friend of Pierce. Moffet moved to officially name the skatepark after Zeke M. Pierce; Bruno seconded the motion. The motion passed (6-0). There were some comments about placing a plaque recognizing Chaney's contributions to the park, and including Vail in the name as well. 6. Public Hearings 6.1. Design Review Board decision approving Booth Creek Park Redevelopment A call up hearing pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision of the Town of Vail Design Review Board approving the Booth Creek Park redevelopment (DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail Village Filing 13 (DRB160048) Presenter(s): Chris Neubecker, Planning Manager Background: Town Council requested a call up hearing to review the conditional approval by the Design Review Board of the Booth Creek Park redevelopment. Mayor Chapin opened the public hearing at this time. There was a presentation by Chris Neubecker, Community Development and Todd Oppenheimer, on behalf of Town of Vail as applicant. There was discussion about the basis of the DRB decision and their noted concern the roof would not be maintained properly, and staff's recommendation that the living roof can be approved if properly maintained per requirements outlined in Title 12 & 14 of the Code. Public comment was invited and Robin Birch, neighborhood resident, spoke about her concerns with the grass roof, i.e. the costs, plant failure on green roof, how many days of the year will this be green and beautiful. There were no further comments and the public hearing was closed. There were no further staff or council comments at this time. Moffet moved to approve, with conditions, the application for Design Review for the Booth Creek Park redevelopment (DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail Village Filing 13, with the condition that "The grass roof on the restroom building shall be changed to a flat membrane roof with gravel ballast." There was not a second to the motion. Cleveland moved that the Town Council hereby modifies the decision of the Design Review Board concerning the application for Design Review for the Booth Creek Park redevelopment (DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail Village Filing 13, with removal of the condition of approval that "The grass roof on the restroom building shall be changed to a flat membrane roof with gravel ballast", and that the Vail Town Council hereby approves the application for Design Review for the Booth Creek Park redevelopment (DRB160048),as originally submitted by the Applicant to the Town of Vail, including the living roof on the restroom building, with a new condition of approval to read as follows: Town Council Meeting Minutes of May 3, 2016 Page 4 'If at any time the living roof on the restroom building is not maintained with live grasses and/or live forbs per the approved plans for a period greater that one (1) year, the applicant shall replace the living roof system with a new roof material in compliance with the requirements of Title 12 and Title 14 of the Vail Town Code."' Bruno seconded the motion. Chapin summarized the motion "to keep the grass roof only if it is maintained." Some members expressed concerns with this direction. There was a suggestion to resubmit the application if this action did not meet expectations on the topic. The motion was voted on and passed (4-2; Chapin and Moffet opposed). There being no further business to come before the Council, Moffet moved to adjourn the meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned at 8:15 p.m. Attest: Patty en y, To n Res ectfully ub ve hapin'Mz Town Council Meeting Minutes of May 3, 2016 Page 5