HomeMy WebLinkAbout2016-06-21 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, June 21, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 1:00 P.M. by
Mayor Dave Chapin.
Members present
Staff members present:
Absent:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
Stan Zemler, Town Manager
1. DRB / PEC Update
1.1. DRB/PEC
Presenter(s): Chris Neubecker, Planning Manager
There were no town council call ups of items reviewed.
2. Presentations / Discussion
2.1. Dowd Junction Bike Path Retaining Wall Replacement Repair Update
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: None -informational only
Background: In 2010 a portion of the Dowd Junction Bike Path retaining wall failed as a result
flooding and undermining of the wall. A temporary fix was put in place that spring to reopen the
bike path and support the underlying sanitary sewer main. The retaining wall is now in need of
full replacement. A design IGA was entered into this past winter between the Town and ERWSD
to begin design on the wall replacement. The design is now close to completion and is currently
going through the approval process.
No action was taken on this item.
2.2. Meet with Vail Economic Advisory Council (VEAC) for DestiMetrics Mountain Travel
Update
Presenter(s): Ralf Garrison, DestiMetrics
After the presentation, there was some discussion with the VEAC members. Garrison
presented on a number of items associated with 25 Vail properties totaling 2456 units
addressing the bedbase, the attractions for guest, the consumer shifts, the occupancy stats,
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summer business highlights, and ADR summaries. There was a preview of the software
upgrades to a dashboard environment.
2.3. 2016 Community Survey and Employee/Employer Survey Results
Presenter(s): Suzanne Silverthorn, Director of Communications and Chris Cares, RRC
Associates
Action Requested of Council: Review the top-level survey results from the surveys, ask
questions and determine if other discussions are of interest as additional follow up.
Background: The Town of Vail Community Survey is conducted every other year and is a key
measurement used by the Town Council and staff to probe public policy issues and solicit
feedback on other topics of community interest. It is also used to measure the town's
operational performance. New this year, an Employer -Employee survey was conducted that
offers additional insights on the topics of housing and transportation, in particular.
Highlights presented included:
■ Survey approach
■ Response totals
■ Highlights of employer — employee survey
■ Survey methodology
• Summary of ratings by department
• Comments about numerous topics such as special events, parking, housing
■ Noted that further review of the "open-ended comments" could be reviewed with RRC
software at: httr)://rrcinteractive.scivaresr)ace.com/tov
Council comments were about the fact there may be too many surveys these days, there is a
need to do more for local residents, a need to include more public discussion on topics, and the
need to continue conducting the survey annually.
2.4. Town of Vail Municipal Operations Energy Consumption and Greenhous Gas Emissions
Update
Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager
Action Requested of Council: Staff requests the Vail Town Council participate in the discussion
and ask any pertinent questions or for additional information.
Background: An update about action taken on the 2009 Environmental Sustainability Strategic
Plan which established energy efficiency measures for the town to manage its energy and water
consumption, and greenhouse gas emissions. The Environmental Sustainability Strategic Plan
helps to fulfill the Vail Town Council's goal of growing a balanced community and supports the
value of environmental stewardship. This review of the town's energy consumption provides an
update on Goal #2: Energy, in terms of town government operations. Reduce the Town of Vail
municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively
reduce the Town's contribution to greenhouse gas emissions and impact on global climate
change.
There was interest in learning about options and strategies to address natural gas increases
caused by snowmelt and staff continued to note that a multi faceted strategy would be required
in order to continue decreasing the footprint.
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2.5. CDOT Underpass Project Update
Presenter(s): Karen Berdoulay, CDOT Region 3 Resident Engineer Matthew Figgs, CDOT
Region 3 Project Manager
Action Requested of Council: None -information only
Background: As partners with the Town of Vail, CDOT will provide an update on the 1-70 Vail
Underpass Project, as well as other surrounding CDOT projects.
There was a question about how to address wildlife in Dowd Junction; CDOT noted that
additional fencing would be constructed in the near future at Dowd Junction and Dotsero.
2.6. Presentation of the 2015 Audited Financial Statements for the Town of Vail
Presenter(s): Kathleen Halloran, Finance Director and Michael Jenkins, McMahan and
Associates
Action Requested of Council: The 2015 audited financial statements are presented for Council
information; no action is requested.
Background: In accordance with section 9.11 of the Vail Town Charter, an independent audit
shall be made of all town accounts at least annually. The audit shall be conducted by certified
public accountants and copies made available for public inspection at the municipal building.
The 2015 audit was conducted by McMahan and Associates, LLC.
There was a "clean opinion" presented by Jenkins, McMahan and Associates, serving as
auditors of the Town of Vail. They have recently completed its audit of the 2015 Financial
Statements for all funds. There were several comments by council members, 1) inquiry about
possibly using fund balance to pay for housing projects, 2) kudos to the fact there are no
unfunded pension liabilities, and 3) an inquiry about reviewing the financial structure of the
General Improvement District No. 1 (related to Solaris Plaza).
2.7. Housing Strategic Plan Update
Presenter(s): Alan J. Nazzaro, Housing Manager
Action Requested of Council: None, discussion item
Background: To keep Town Council informed as to the progress on the Housing Strategic Plan
process. After some discussion about the public input received to date, there were requests
about a review of the phase two of housing at public works property and a review of what
opportunities for employee housing might exist in West Vail. The next public meeting would be
held June 29 at which time the draft strategic housing plan would be presented.
3. Information Update
3.1. Vail America Days Activities — discussion about not throwing candy at parade.
3.2. VLMDAC memorandum on Destination Strategy Results with Updated Percentages
3.3. April 2016 and Ski Season Vail Business Review
3.4. Quarter 1 Investment Report
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4. Matters from Mayor, Council and Committee Reports
Foley expressed 1) concern about the changes in stops on Chamonix Lane due to construction
and requested a red bus be run every 20 minutes, 2) the need for an update and some signage
at the new LH skatepark, and 3) recognition of Greg Hall and Leonard Sandoval for their extra
efforts at the Golf & Nordic Clubhouse construction site.
Moffet expressed 2) the need to develop a strategy that addresses EHUs related to
condominium associations and right of first refusal sales, 2) kudos on Go Pro Mountain Games,
and 3) request to pursue some kind of music event for Vail, similar to a KABOO.
Bruno expressed 1) support for further exploration of a music event for Vail, 2) Bravo! Vail
begins this upcoming Thursday with incredible performance slated.
Mason expressed the need for training of new staff at the parking garages and Ford Park
parking lot.
Cleveland noted 1) bike to work day and station located at Mayors Park, 2) inquired about when
the Mayor's Park rock would be updated with recent mayors who have since served, 3) inquired
about the need to construct something that favors bikes entering the street from the bike path in
the Ski Club Vail and Vail Valley Drive area, 3) noted CML begins this week, and 4) asked about
Epic Discovery activities.
Chapin expressed some concerns from citizens in Red Sandstone who are concerned about the
road construction in that area as being confusing and unsafe.
5. Executive Session
5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on
specific legal questions; Regarding: AT&T refund claim
Presenter(s): Matt Mire, Town Attorney
Moffet moved to convene to an Executive Session per 5.1 on the agenda and noted State
Statutes; Foley seconded the motion and the session was conducted from 4:45 p.m. until 4:50
p.m. At this time Moffett noted that nothing other than the AT&T claim refund was discussed.
6.1 Recess was taken and the meeting convened again at 5 p.m.
7. Consent Agenda
7.1. Traffic Impact Fee Contract Approval
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve Contract with Tischler Bise
Background: Staff is requesting that the Town Council authorize the Town Manger to enter into
a contract with Tischler Bise to complete a traffic impact fee nexus study in order to evaluate
and adopt traffic impact fees.
Town Council Meeting Minutes of June 21, 2016 Page 4
Staff Recommendation: Town staff recommends that the Town Council authorize the Town
Manger to enter into a contract with Tischler Bise in the amount of $56,320 to complete a traffic
impact fee nexus study.
Moffet moved to authorize the Town Manger to enter into a contract with Tischler Bise to
complete a traffic impact fee nexus study in order to evaluate and adopt traffic impact fees.not
to exceed $56,320. Foley seconded the motion and it passed (7-0).
8. Action Item
8.1. Ordinance No. 12, Series of 2016, First Reading, An Ordinance Amending Ordinance No.
14, Series of 2015, Adopting by Reference the 2015 Edition of the International Plumbing Code
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, approve with modifications or deny Ordinance No. 12,
Series of 2016.
Background: The Vail Town Council adopted Ordinance No. 14, Series of 2015 in October of
2015. In doing so, the building codes of the Town of Vail were updated to the most recent
version of the codes at that time. Since that time, the State of Colorado has adopted the 2015
Edition of International Plumbing Code, more commonly referred to as the "Colorado Plumbing
Code". The purpose of this ordinance is to ensure the Town of Vail is up to date on the adoption
of the most recent building codes.
Staff Recommendation: The Community Development Department recommends the Vail Town
Council adopts Ordinance No. 12, Series of 2016, as read.
Langmaid moved to approve Ordinance No. 12, Series of 2016, First Reading, An Ordinance
Amending Ordinance No. 14, Series of 2015, Adopting by Reference the 2015 Edition of the
International Plumbing Code; Moffet seconded the motion and it passed (7-0).
8.2 Ordinance No. 14, Series of 2016 Snowberry Drive Right -of -Way Land Swap
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 14,
Series of 2016 on first reading.
Background: Request for a land swap of private property and town right of way, exchanging
excess right of way for private property which has Snowberry Drive encroaching within it.
Staff Recommendation: Approve Ordinance No. 14, Series of 2016 on first reading.
Moffet moved to approve Ordinance No. 14, Series of 2016 Snowberry Drive Right -of -Way Land
Swap; Bruno seconded the motion and it passed (7-0).
9. Public Hearing
9.2. Ordinance No. 9, Series of 2016, Second Reading, An Ordinance Amending Chapter 4 of
Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric Assisted
Bicycles on Bicycle and Pedestrian Paths in Town
Town Council Meeting Minutes of June 21, 2016 Page 5
Presenter(s): Gregg Barrie, Senior Landscape Architect and Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 9,
Series of 2016 on second reading.
Background: The Town of Vail desires to promote the use of electric assisted bicycles as an
alternate mode of transportation and to encourage more people to complete trips by
environmentally -friendly modes of transportation. Currently, the Vail Town Code does not permit
electric assisted bicycles to be operated on bicycle and pedestrian paths. This ordinance will
ensure the use of electric assisted bicycles as an alternate mode of transportation is safe,
prudent and in the best interest of all users.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 9, Series of
2016 on second reading.
Chapin opened the public hearing. Public input was noted from Gwen Scalpello who requested
the ordinance be revised to only allow for 500 wattage electric bicycles in order to ensure lower
speeds on paths. There was some discussion about how else to monitor and enforce these
with signage and education by bike shops as well as clarify whether the bikes can be used on
the Frontage Road. Moffet moved to table Ordinance No. 9, Series of 2016, Second Reading,
An Ordinance Amending Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric
Assisted Bicycles and Allow Electric Assisted Bicycles on Bicycle and Pedestrian Paths in Town
until the July 5th meeting in order to address the questions. Foley seconded the motion and it
passed. There were no further comments and the hearing was closed.
9.1. Resolution No. 22, Series of 2016, A Resolution Establishing the 2016 Payment of Fees in
Lieu for Each Employee to be Housed, as Required by Chapter 12-23, Commercial Linkage,
and for Each Square Foot, as Required by Chapter 12-24 Inclusionary Zoning, Vail Town Code,
and Setting Forth Details in Regard Thereto
Presenter(s): Alan Nazzaro, Housing Manager
Action Requested of Council: Approve, approve with modifications or deny Resolution No. 22,
Series of 2016
Background: The Town has not adjusted its administrative fee since it was established in 2007.
The current averaging does not reflect present day conditions in the market. The AMI used
currently doesn't reflect the wage levels of employees in the community.
Staff Recommendation: Staff recommends that based upon the past discussions with Council
that the Vail Town Council: Amend the Fee in Lieu calculation formula to reflect administrative
fees corresponding to the average increase in labor cost to the Town of Vail over time as
illustrated. Amend the Fee in Lieu calculation formula to remove the averaging of the fees with
the two previous years to better reflect current market conditions. Amend the Fee in Lieu
calculation formula to reflect an percentage of AMI, which more closely reflects current
employee wages within the community by adopting the fee in lieu Resolution 22 Series 2016
with the fees calculated in Attachment B — 100% AMI.
Chapin opened the public hearing. Moffet moved to approve Resolution No. 22, Series of 2016,
A Resolution Establishing the 2016 Payment of Fees in Lieu for Each Employee to be Housed,
as Required by Chapter 12-23, Commercial Linkage, and for Each Square Foot, as Required by
Town Council Meeting Minutes of June 21, 2016 Page 6
Chapter 12-24 Inclusionary Zoning, Vail Town Code, and Setting Forth Details in Regard
Thereto, noting to include AMI as noted in Attachment C — 80% AMI for 2016 Fee in Lieu
Calculation Formula. Foley seconded the motion and it passed (7-0). There was no public
input on this matter and the hearing was closed.
9.3. Ordinance No. 11, Series of 2016, Second Reading, An ordinance repealing and reenacting
Ordinance No. 11, Series 2014, which adopted the approved development plan for Phase III of
Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate
additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village
Inn, Phase III) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto
Presenter(s): Jonathan Spence, Town Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 11, Series of 2016, upon second reading.
Background: The applicant, Lublan S.A, represented by Eggers Architecture, Inc., is requesting
a review of a revision to a major amendment to Special Development District No. 6, Vail Village
Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an
increase in gross residential floor area and a change in project scope to facilitate additions to
existing dwelling units, located at 100 East Meadow
Units 501 and 502 (Vail Village Inn Phase 3).
Staff Recommendation: On June 7, 2016 the Vail Town Council approved Ordinance No. 11,
Series of 2016 on first reading by a vote of 7-0.
Chapin opened the public hearing. Moffet moved to approve Ordinance No. 11, Series of 2016,
Second Reading, An ordinance repealing and reenacting Ordinance No. 11, Series 2014, which
adopted the approved development plan for Phase III of Special Development District No. 6,
Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to
allow for an increase in gross residential floor area to facilitate additions to existing dwelling
units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn, Phase III) /Lot O, Block
5D, Vail Village Filing 1, and setting forth details in regard thereto, and noted to include the four
conditions outline in the packet memo. Foley seconded the motion and it passed (7-0). There
was no public input on this matter and the hearing was closed.
10. Citizen Participation
10.1. Citizen Participation
Jonathan Levine, Vail Limousine, shared some concerns about non compliance at Lionsridge
Apartments, Ubr service must be controlled, enforcement of snow tires on Vail Pass, the
requirement of towing companies to provide certificates of insurance on business.
Town Council Meeting Minutes of June 21, 2016 Page 7
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Bruno seconded the motion which passed (7-0) and the meeting adjourned at
5:25 pm. The members of Town Council were invited to attend Hot Summer Nights concert with
Pilaseca, a band from Sisterhood City San Miguel de Allende.
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Town Council Meeting Minutes of June 21, 2016
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