HomeMy WebLinkAbout2017-08-15 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, August 15, 2017
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kim Langmaid
Jen Mason
Greg Moffet
Kevin Foley
Staff members present: Patty McKenny, Acting Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Deputy Town Clerk
Citizen Participation
Penny Wilson, Vail resident and Vail Rotary Club representative, stated this is the 19th year of
the Annual Duck Race and invited council to attend on September 3, 2017. Wilson stated there
would be 12,000 ducks released on Gore Creek.
2. Recognition of the "Eagle Scout"
2.1. Eagle Scout Recognition for Parker Rodeen 5 min.
Presenter(s): Dave Chapin, Mayor
Background: Local Parker Rodeen was awarded the Eagle Scout Rank from the Boy Scouts of
America program. This is the highest achievement or rank attainable in the Boy Scouting
program of the Boy Scouts of America (BSA). The designation "Eagle Scout" was founded over
one hundred years ago. Only four percent of Boy Scouts are granted this rank after a lengthy
review process.
Mayor Chapin introduced Parker Rodeen and council congratulated him on his achievement of
becoming an Eagle Scout.
3. Consent Agenda
3.1. Minutes from July 11, 2017 meeting
Moffet made a motion to approve July 11, 2017 meeting minutes; Bruno seconded the motion.
The motion passed 6-0 (Foley absent from the July 11`h TC meeting, therefore he did not vote
on the contents in the minutes)
Town Council Special Meeting Minutes of August 15, 2017 Page 1
3.2. Minutes from July 18, 2017 meeting
Moffet made a motion to approve July 18, 2017 meeting minutes; Foley seconded the motion.
The motion passed 6-0 (Cleveland absent from the July 181h TC meeting, therefore he did not
vote on the contents in the minutes)
3.3. Minutes from July 27, 2017 special meeting
Moffet made a motion to approve July 27, 2017 meeting minutes; Foley seconded the motion.
The motion passed 7-0
3.4. Town Manager Employment Agreement
Moffet made a motion to approve the Town Manager Employment Agreement; Foley seconded
the motion. The motion passed 7-0.
4. Town Manager Report
4.1. Commercial Ski Storage Update. This was a written update only.
4.2. Election Update Nomination Petition
Town Clerk, Patty McKenny, reminded council and the public the Town of Vail will be
conducting an at the poll election on November 7, 2017. There are four council seats open
and a ballot question. August 8, 2017 was the first day to circulate nomination petitions and
the petition needs to be filed with the Town Clerk no later than 5:00pm on August 28, 2017.
Qualifications to run for Town of Vail Council could be found on the Town's webpage.
5. Presentations/Discussions
5.1. Comprehensive Open Lands Plan Update
Presenter(s): Tom Braun, Braun and Associates, LLC, and Kristen Bertuglia, Environmental
Sustainability Manager
Action Requested of Council: Staff requests the Vail Town Council provide direction on the policy
statements posed in the attached memo.
Background: In December, 2016, the Town authorized an update to the 1994 Comprehensive
Open Lands Plan. The process for updating the Plan involves revisiting the existing Plan to identify
initiatives that have been addressed (and those that have not); evaluating via a community
engagement process the goals, objectives and initiatives of the existing Plan; and drafting an
updated plan with goals, objectives and initiatives reaffirmed or identified during the process to
address the community's needs. The original Plan, survey results and additional information may
be accessed: http://www.vailgov.com/oiDenlandsuiDdate
Staff Recommendation: As this is a policy discussion, there is no staff recommendation at this time.
Tom Braun, Braun Associates, provided council with a third update regarding Comprehensive
Open Lands Plan update. Braun stated the purpose of this session is to provide the Vail Town
Council an overview of the progress to date on the update to the 1994 Comprehensive Open
Lands Plan (Plan), and to seek direction on policy statements. Braun provided council a brief
overview of the Open Lands Plan process. One of the first steps in the process was to host three
Community Scoping Sessions; the second was to conduct a parcel research and evaluation Town -
owned Lands; third step was to outreach to technical expert groups; and the fourth step was to host
Town Council Special Meeting Minutes of August 15, 2017 Page 2
in-depth community workshops. Improvement of the trail and bike path system was identified as
the #2 priority of the 1994 Open Lands Plan. Many of the recommendations, including construction
of the North Trail and the addition of widened shoulders on the Frontage Roads were completed.
However, the OLP trails plan was generally presented at a Master Plan level, and details were
vague. As the town moved to implement another of the Plan's recommendations in 2015 (extend
the Vail Trail to East Vail), the project was met with some opposition and was tabled in favor of a
more detailed trails plan. The comments from the Open House and subsequent Town Council
sessions will help finalize the Vail Trails Master Plan. It is intended that this document will be
submitted to the USFS for approval as the "corridor -level plan". If approved, Vail can begin the
process on individual trails, working with the Forest Service as their workload allows.
Braun asked council three policy questions:
1. Should OLP continue to advocate for the acquisition of privately owned lands?
2. Should OLP advocate for US Fore Service land exchanges and if so for what purposes?
3. Should OLP advocate for using conservation easements to further protect town owned
lands?
Langmaid suggested a plan aimed at using lands to protect the natural habitat and maintaining the
wildlife currently here. Langmaid is interested in knowing how trails affect the effort of protecting
endangered wildlife. Council was comfortable with continuing to advocate for the acquisition of
privately owned lands in the OLP update. Council stated they did not feel advocating for USFS
land exchange was a priority at this time. Council was supportive of plan advocating use of
conservation easements to further protect town owned lands on case by case basis. Braun stated
the next steps were to finalize a draft of the plan followed by PEC review and recommendation to
Council. Moffet and Cleveland stated there was no sentiment by Town Council to develop housing
on middle bench of Donovan Park.
Mayor asked for public comment.
Anne Esson, Vail resident, would like endangered wildlife talked about when considering the open
lands plan.
Paul Rondeau, Vail resident, wants a fourth question asked. Should status of former open space
be reviewed for additional protection?
There was no further public or council comment.
6. Public Hearings
6.1. Ordinance No. 10, Series of 2017, Second Reading, An Ordinance Repealing and
Reenacting Section 6-1-6 of the Vail Town Code, Concerning Noxious Weed Management
and Enforcement
Presenter(s): Gregg Barrie, Senior Landscape Architect
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 10,
Series of 2017 upon second reading.
Background: Pursuant to C.R.S. §§ 35-5.5-106 and 31-15-401, and its home rule authority, the.
Town is empowered to regulate the presence, management and control of noxious weeds on any
lands under its jurisdiction, to declare the existence of any such noxious weeds as a public
Town Council Special Meeting Minutes of August 15, 2017 Page 3
nuisance, and to provide for and compel the removal of such noxious weeds. This Ordinance will
update the Town's current regulations addressing noxious weeds.
Staff Recommendation: Approve Ordinance No. 10, Series of 2017 Series of 2017, Second
Reading, An Ordinance Repealing and Reenacting Section 5-1-6 of the Vail Town Code,
Concerning Noxious Weed Management and Enforcement upon second reading.
Gregg Barrie reviewed the plan with council and stated there were no changes to the ordinance
since first reading. Langmaid asked about the Town's use of round up. Barrie explained staff uses
on plants directly and it's a smaller level then what is being used agriculturally. Barrie stated
chemical treatment of trees on town owned land had been reduced by 90% with guidance by
arborist. Mayor asked for public comment and a west Vail Resident expressed concerned about
the chemicals that are being used and wants to find alternatives other then spraying chemicals.
Moffet made a motion to approve Ordinance 10, Series of 2017 on second reading, An Ordinance
Repealing and Reenacting Section 5-1-6 of the Vail Town Code, Concerning Noxious Weed
Management and Enforcement; Cleveland seconded the motion. The motion passed (7-0).
6.2. Ordinance No. 11, Series of 2017, 1st Reading, An Ordinance for a zone district
boundary amendment, pursuant to section 12-3-7, amendment, Vail Town Code, to allow
for a rezoning of a portion of parcel 1 of the Golden Peak ski base and recreation district
parcel subdivision from ski base recreation district to ski base recreation 2 district,
located at 460 Vail Valley Drive/Parcel 1, Golden Peak ski base and recreation district
parcel subdivision, and setting forth details in regard thereto
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 11, Series of 2017, upon first reading.
Background: The applicant, Ski and Snowboard Club Vail (SSCV), represented by Braun
Associates, Inc., is requesting a first reading of Ordinance No.11, Series of 2017, an ordinance
to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at 460
Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel subdivision,
and setting forth details in regard thereto. This request was previously approved via
Ordinance No. 17, Series of 2014, but has expired as the related plat was not recorded prior to
the expiration clause contained in that ordinance.
Staff Recommendation: On August 14, 2017 the Planning and Environmental Commission will
vote on a recommendation of approval to the Vail Town Council for a zone district boundary
amendment. The results of this recommendation will be available prior to the Town Council
Meeting.
Neubecker presented the ordinance to council and explained the rezoning went through
planning commission in 2014, but the plat was not recorded and the applicant has to go through
the process again. Council confirmed with Neubecker there were no changes since 2014.
There was no public comment. Moffet made a motion to approve Ordinance No. 10, Series of
2017; Bruno seconded the motion. The motion passed (7-0).
Town Council Special Meeting Minutes of August 15, 2017 Page 4
7. Action Items
7.1. Resolution No. 25, Series of 2017, A Resolution Approving an Intergovernmental
Development Agreement Between the Town of Vail, the Eagle County School District and
the Vail Reinvestment Authority; and Setting Forth Details in Regard Thereto.
Presenter(s): Greg Hall, Director of Public Works & Transportation Action Requested of Council:
Approve Resolution No. 25, Series 2017
Background: The town has partnered with the Eagle County School District for the construction
of a four -level, 160 space parking garage at Red Sandstone Elementary School. This
Resolution authorizes the Town Manager to enter into an Intergovernmental Agreement with the
district for the development of the structure.
Staff Recommendation: Approve Resolution No. 25, Series 2017
Mire reviewed the agreement with council; which was included in their packets. There was no
public comment. Moffet made a motion to approve Resolution No. 25, Series of 2017 and
authorized the Town Manager to sign the same; Foley seconded the motion. The motion
passed (6-1; Cleveland opposed)
7.2 Update on summer 2017 bus service and summer parking
Presenter(s): Greg Hall, Director of Public Works
Action Requested of Council: Provide input to the staff with regards to extending the service the
remainder of summer 2017. Provide input to staff in preparing the 2018 budget to include for
council review.
Background: The town council directed staff on the initial approval of the expanded summer
transit service trial, to return, mid-d summer to provide an update on the usage. Staff
Recommendation: Staff recommends:
1. further discussing whether to extend the enhanced summer transit service pilot program for
additional six weeks from the end of September to the beginning of ski season at a cost of
$25,000; and
2. to direct staff to continue the enhanced summer bus service in preparation of the 2018
budget for the 24 week period.
Hall reported the summer transit service program was very successful. The expanded bus
service on three routes in East Vail, Golf Course and Sandstone this summer has resulted in
35% ridership increase. Summer parking transactions are down this summer compared to last
summer. Council was supportive of the town funding continuation of expanded service until
beginning of ski season (7-0).
Town Council Special Meeting Minutes of August 15, 2017 Page 5
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned
at 7:38 p.m.
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