HomeMy WebLinkAbout2017-09-05 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, September 5, 2017
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Dick Cleveland
Kevin Foley
Kim Langmaid
Greg Moffet
Members absent Jen Mason
Staff members present: Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
Recognitions
1.1. Recognitions
1. Introduce new Town Manager Greg Clifton
Mayor Chapin introduced Greg Clifton who will serve as Vail's next Town Manager. Clifton's
background includes municipal work on the western slope, most recently as manager in
Telluride.
2. Thank you to outgoing Economic Development Manager Kelli McDonald for years of service
Mayor Chapin gave special recognition for Kelli McDonald as she finished ten years as the
economic development manager with Vail.
2. Citizen Participation
Jonathan Cohen thanked the town for addressing the speeding vehicles in the Booth Creek
neighborhood as well as the recent Booth Creek Park improvements.
Alison Wadey, VCBA, representing the Vail business community gave thanks to Kelli
McDonald for all her work on behalf of their group. She also invited the community to
participate in the upcoming charity golf tournament, the Businesses, Bogeys & Bragging
Rights.
3. Consent Agenda
3.1. Resolution No. 26, 2017, A Resolution of the Vail Town Council Submitting to the
Registered Electors of the Town A Ballot Question at the November 7, 2017 Regular Town
Election to Restore Local Authority to Provide Cable Television Services, Telecommunications
Services and High -Speed Internet Services
Town Council Meeting Minutes of September S, 2017 Page 1
Moffet moved to approve Resolution No. 26; Langmaid seconded the motion and it passed
(6-0). The question would be included on the upcoming November ballot
3.2. Xcel Energy Easement at 111 South Frontage Road
Moffet moved to approve the Xcel Energy easement; Langmaid seconded the motion and it
passed (6-0).
4. Town Manager Report
There was not a report at this time.
5. Public Hearings
The applicant was not present for 5.1 at the time of consideration and the next item considered
was as follows;
5.3. Second reading of Ordinance No. 11, Series of 2017, an ordinance to rezone a
portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located
at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel
subdivision, and setting forth details in regard thereto. (PEC17-0036)
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 11, Series of 2017, upon second reading.
Background: The applicant, Ski and Snowboard Club Vail (SSCV), represented by Braun
Associates, Inc., is requesting a first reading of Ordinance No. 11, Series of 2017, an ordinance
to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at 460
Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel subdivision,
and setting forth details in regard thereto. This request was previously approved via Ordinance
No. 17, Series of 2014, but has expired as the related plat was not recorded prior to the
expiration clause contained in that ordinance.
Staff Recommendation: On August 14, 2017 the Planning and Environmental Commission
voted to recommend approval to the Town Council by a vote of 3-2-0 (Rediker/Perez opposed).
It was noted there were no changes from first reading and Cleveland moved to approve
Ordinance No. 11, Series of 2017, an ordinance to rezone a portion of Parcel 1 of the Golden
Peak Ski Base And Recreation District Parcel; Foley seconded the motion and it passed (6-0).
There was no public comment.
5.2. Town Council Call Up of Planning & Environmental Commission Approval of an
amendment to a Conditional Use Permit for La Cantina Restaurant in the Vail
Transportation Center
Presenter(s): Chris Neubecker, Planning Manager
Town Council Meeting Minutes of September 5, 2017 Page 2
Action Requested of Council: The Vail Town Council shall hold a public hearing, and shall
uphold, uphold with modifications, or overturn the Planning and Environmental Commission's
July 24, 2017 decision.
Background: On July 24, 2017 the Planning and Environmental Commission voted 6-0 to
approve the amendment to the conditional use permit for La Cantina Restaurant for construction
of the outdoor dining patio, with nine (9) conditions. On August 1, 2017 the Town Council voted
7-0 to call up the decision of the Planning and Environmental Commission, citing the need for
further review, concerns about the loss of vegetation at the Vail Transportation Center, and the
change in character of Vail Village if the outdoor dining patio is constructed.
Neubecker presented the materials associated with the call up of this matter, see packet
materials. A site visit was conducted earlier in the day. It was noted the town was both the
applicant and final decision maker and the town council could also determine not to proceed
with the application. Council's input included both opposition and support of moving forward the
application. Some supported activating the entrance to town, increasing revenues streams, and
liked the creative way to enhance the area vs. those who opposed the application because the
patio invades the landscaping and environment. Richard Wheelock, owner La Cantina, owner,
spoke about his vision of the expansion. Chapin invited public input at this time; no comments
were heard.
Langmaid moved to withdraw the consent to proceed through the application process;
Cleveland seconded the motion. The motion failed with a split vote, Foley, Bruno and Moffet —
nay; Chapin, Langmaid, Cleveland — yea (3-3).
Bruno moved to uphold the PEC decision pending negotiation of a new lease prior to issuance
of a building permit. Foley seconded the motion and it failed as well; Foley, Bruno and Moffet —
yes; Chapin, Langmaid, Cleveland — nay (3-3).
Langmaid moved to postpone the decision until all members are present; there was no second
and the motion failed. Langmaid moved to reverse the decision of the PEC; Cleveland
seconded the motion and it failed, Foley, Bruno and Moffet — nay; Chapin, Langmaid, Cleveland
— yea (3-3). The PEC decision to approve the application for an amendment to the conditional
use permit allowing for the construction of an outdoor dining patio remained the final decision.
5.1. An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final
decision of the Town of Vail Planning and Environmental Commission on June 26, 2017,
denying a request for a variance from Section 12-7B-16, Landscaping and Site
Development, Vail Town Code, to allow for a reduction in landscaping area, located at
231 Gore Creek Drive I Lot A, Block 5B, Vail Village Filing 1, and setting forth details in
regards thereto. (TC17-0002)
Presenter(s): Matt Panfil, Planner
Action Requested of Council: The Town Council is asked to hold a public hearing on the appeal.
Background: The applicant was required to provide landscaping as part of their 2016 remodel,
however the landscaping has not been installed. The applicant requested a variance to the
Town Council Meeting Minutes of September 5, 2017 Page 3
landscaping requirement, which request was denied by the Planning and Environmental
Commission.
Staff Recommendation: The Community Development Department recommends that the Town
Council deny the appeal, and require the applicant to install the landscaping as originally
planned.
Staff presented the agenda item — see packet memo. The applicant, Sheika Gramshammer,
was present to describe the basis for the appeal noting their current landscaping is appropriate
and adequate, accommodating both bikes and flowers. Chapin asked for public input at this
time; there was no input. Bruno moved to modify the PEC decision allowing for the variance on
the planter boxes and as approved by the zoning administrator. Langmaid seconded the motion
and it passed (4-2; Cleveland, Moffet — nay).
6. Presentations / Discussion
6.1. Short Term Rental Update
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Identify potential policy changes in regulating the short term rental
market in Vail.
Background: With two public input sessions this summer, and three Council meetings, staff has
reported on an estimated inventory of rentals, peer resort regulations, results of a third party
survey and proposed solutions to issues identified. This discussion provides another
opportunity for public input on potential policy changes.
Staff Recommendation: Direct staff on potential policy changes to include in a draft ordinance
for Council's review prior to an ordinance reading.
Halloran presented the materials — see council packet materials. There was council discussion
with support of some of the following requirements:
✓ Q1: Support for proposal to select software tracking system for internal process
improvements
✓ Q2: Support for regulations to include the requirement of the property to provide for a local
contact number
✓ Q2: Support for requirement that there are no impacts to the neighborhood, re: noise, trash,
parking, life -safety issues, etc.
✓ Q3: Support for requiring an affidavit statement that property is outfitted with life -safety
equipment:
o Fire Extinguishers
o Carbon Monoxide Detectors
o Smoke Alarms
o Maximum Occupancy
o Compliance with definition of a "bedroom"
Chapin asked for public input at this time. Public comments were heard as follows:
Sheila and Dennis Linn, residents, expressed the need for a requirement that neighbor
consent for STR in duplexes is a must since there are so many negative issues arise with this
kind of renting.
Town Council Meeting Minutes of September 5, 2017 Page 4
Joseph Staufer, resident, opposed any STR in Vail neighborhoods as licensing businesses in
residential neighborhoods should not be allowed.
Beth Plazec, resident, opposes the licensing of STR in residential neighborhoods, sees this as
incentivizing homeowners to commercialize their homes, and this type of use should be a
conditional use, per the zoning code. She would prefer a town -wide vote on the matter.
Penny Wilson, resident, supports the homeowners association must sign off on any STR that
a property wants to operate, this type of use should be addressed in the zoning code and
coordinated with all government for the proper revenue collections.
Jonathan Staufer, resident, supported regulations that required property managers be
licensed and a record of a local contact be maintained by the town.
Herman Staufer, resident, concerned about approving STR in residential areas and preferred
this kind of use remain in the commercial areas since there are many associated impacts, i.e.
traffic, noise, violations, enforcement, etc.
It was clarified that STR are allowed uses in all zone districts within the town of Vail. The
discussion pertained to drafting regulations addressing the STR. There was no further input at
this time and staff summarized comments from the discussion noting the topic would be
reviewed once again incorporating the comments.
6.2. Commercial Ski Storage Update
Presenter(s): Chris Neubecker, Planning Manager
Action Requested of Council: The Community Development Department and Commercial Ski
Storage Task Force members will provide an update to the Town Council on issues relating to
commercial ski storage, ski concierge and ski valet. The Council is asked to provide direction on
possible text amendments to the Town Code.
Background: The purpose of this memo is to update the Town Council on issues and progress
relating to the Town's commercial ski storage regulations, and the results of the recent
Commercial Ski Storage Task Force meetings.
Neubecker presented the topic and the work of the 14 member task force - see materials in the
packet. Summary of the Task Force recommendations included the following :
• Keep the existing horizontal zoning in place, which only allows Commercial Ski Storage as a
permitted use on the basement or garden level of a structure
■ Add graphics to improve the definitions for the following:
➢ First floor of street level
➢ Basement or garden level
■ Separate the definitions for Commercial Ski Storage and Ski Club
■ Create a separate definition for Ski Storage Lockers
■ Set time of day limits on the placement of ski racks outside of a business
■ Do not set limits on the number of racks placed on private property
■ Ensure that public pedestrian easements are not blocked by ski racks
■ Consider removing code language on outdoor displays stating that an outdoor display "shall
not visually detract from or block storefront or shop window"
Town Council Meeting Minutes of September 5, 2017 Page 5
■ Clarify that a building used for delivery of skis to guests of a hotel, which is separated from
the hotel property, is considered Commercial Ski Storage (i.e. Four Seasons at Gorsuch on
Wall Street)
Action
I Positive Iin act
I Negative Intpact
T1
Tin-e Cf day -..m'As On : _
Ach eves po:^:y -.hject'ive.
.^oon'e business may :perate
piacemert of ski racks outside
Ciearfy ,ncicotes 'n'nen racks
outside :he set . me hm -s
of a bus ress
of skis can be placed outsde.
nSJres Sk -a.:15 are rot
outs Kle aithe tme. ".fay
!mprove safer and 3esthevos.
PLACE
Keep ex,stlrg zoning that sn y
Maintains •: branr_y 0f retail
guests nu:t'w.4* Jp stairs n sk.;
allows ski storage in
shops an,., rest3urar:s on
hoots _arry!rg sk,.s. Reduced
basements
s-reet le•rel
number of locat;cns for ski story„e
Prohibit p;ac:ng racks on
Ensures safe passage for
Sore properies a•e surro.,.rded _y
pedes:nar, easements
pedestrians and emergency
easements anc "a•oJic have nc
vehiv^les
place to cola:e sk' racks — Arrabel-e:
Concert Hal: plaza
4larfy Jix a ski storage
=as,er to understand if
C:har.ge may r.o. to needed:
oJilding sep3ra-e:l from -he
re,;Ltx:crs are More sped''.
aoplies only tc ore property iat .his
note, prooevty is consicerec
t;mei
.Commercial Sk., Storage, and
is not eaemot from
ti ommer__:al Ski Storage
rE-gUIaGG�S
MANNER
No i,mit or number of ra Cks
AIioY+S C,us.ness c,.%ner m
pO7e Waal rea3tve !-1-p3ot on
4etern'ir? W�3t is best for the
aes-he-:Cs
OU slness
TNER CODE CLARIFICATIONS
Add :s io im prose
_aster to understand
A.ddlticnal staf time to dievelop
uncerstan6ng of definiticns
graphics anc UpCate Code throJgh
crd narc,e p•o,:ess Tr�ere n-ay c _
imc:+ot=_ to c.re• se --ors of Tcu^t
_odetvsmerd^c defintors.
sep ara-e t ,e oefmitors for
_as,er to unc e •sta^d
A dditicnal staf time to dtvelcc
Commar:..a: Sk Storage drd
gr3pr C5 anc J_,c.%te -ode thr-gn
Sk, CLc
crc;nan ;e rrocess
Create a separa-e define t or
Easier to understand
=.dciacnal staf time to develcp
for _:k Sto'ade Lockers
`
gratin CS anC UbCate code thro',gn
-,a •nary pro:ess.
R.emcve larg„age or. visuauy
This language it :"�e Outdc-o,
May •esult ;n more clutter anc 'e__
detract,rg or blocking
Display section of:*.e !rode is
visi'oii!ty of display wmoows.
storefront or shoo window
already .ague, and may be
Con9.cts wtn he policy orljebtive of
ciffieurt to enfc•ce
mai-aa ni^g •: dry^icy and economic
vita't; r -.-e comr•ercial cc -ea.
Chapin thanked the task force for their recommendations and invited public input, as follows:
Stephen Connelly, resident, supported the guest experience as the priority to uphold when
making the final decisions about the policies.
Brent Martin, Four Seasons, noted the topic was mostly gray and not always easy to address;
he appreciated that there is understanding that the guest service has changed and the hotel's
mission is to service the guests and get them "out of skis and back into town".
Drew Riley requested a review be made of the definitions, specifically that of a "ski club".
Town Council Meeting Minutes of September 5, 2017 Page 6
Adam Hart, Double Diamond, noted they are unclear about placement and timing of racks and
this should be consistent across shops.
Tom Higgins, American Ski Exchange, expressed support for the current rules and did not
support "ski club" to be above the first floor of a building.
Staff noted the next steps in this process identified below:
• Week of September 11, 2017 — Present draft text amendments to Task Force
• September 19, 2017 — Present draft text amendments to Town Council
• October 9, 2017 — Planning and Environmental Commission public hearing and
recommendation on text amendments
• October 17, 2017 — Town Council — 1 st Reading of Ordinance on text amendments
• November 7, 2017 — 2nd Reading of Ordinance on text amendments
• November 17, 2017 — Vail Mountain Opening Day
6.3. Update to the Town Council regarding the Nature Center Study including
consultant selection, process and schedule.
Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect
Action Requested of Council: The Town Council is asked to consider the information provided
and offer feedback or questions regarding the process.
Background: The Vail Nature Center Interpretive Master Plan was finalized in December 2015.
The Master Plan is an internal planning document which describes the current context of the
VNC operation and provides an overall vision, strategy, and thematic focus for the VNC for the
next several years. The desired outcome of the Vail Nature Center Study is to add clarity,
understanding and direction to the strategies outlined in the Vail Nature Center Interpretive
Master Plan. Staff has issued a Request for Proposals and is prepared to procure the services
of a professional design consultant to move forward with the initial phases of the Vail Nature
Center Study.
Staff Recommendation: Staff recommends the Town Council consider the information provided
and offer feedback or questions regarding the process for the initial phases of the Vail Nature
Center Study.
Oppenheimer presented the status of the Vail Nature Center Study and their moving forward
with the selection of the professional design consultant, Pam Hopkins and Sherry Dorward.
Details found in the packet memo. Funding for this project, $45K, was already budgeted and
they are ready to launch the work immediately and return in December with an update and
some recommendations. Langmaid requested Walking Mountain Science Center
representatives be included.
Town Council Meeting Minutes of September 5, 2017 Page 7
There being no further business to come before the council, Foley moved to adjourn the
meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned
at 9:15 p.m.
Attest:
Patty c nny, Town
Respectfully Submitte
ave Chapi , PJlay,)
Town Council Meeting Minutes of September 5, 2017 Page 8