HomeMy WebLinkAbout2017-11-07 Town Council MinutesM
Vail Town Council Meeting Minutes
Tuesday, November 7, 2017
3:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 3:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. DRB / PEC Update
1.1. DRB / PEC Update
Presenter(s): Chris Neubecker, Planning Manager
There were no call up of the most recent DRB or PEC actions.
Presentations / Discussion
2.1. Update on Gore Creek Macroi nverta b rate Scores
Presenter(s): Dave Rees, Timberline Aquatics and Pete Wadden, Watershed Education
Coordinator
Action Requested of Council: As this in an informational presentation only, there is no action
requested of Council at this time.
Background: Dave Rees, aquatic entomologist, will provide an overview of his surveys of Gore
Creek Macroinvertebrate populations from 2016. Gore Creek has been listed as an "Impaired
Waterway" by the Colorado Department of Health and Environment for failing to meet EPA
standards for aquatic life since 2012. The town and its partners have undertaken major efforts to
reverse the downward trend in insect populations in the creek. In 2016, some improvements in
aquatic insect populations were observed in several monitoring locations in the creek, while
declines were observed in others. Rees will present the findings from 2016 and offer analysis of
what the scores indicate about the current status of Gore Creek.
The presentation covered an overview of the surveys of Gore Creek bug populations from 2016.
Results included both improvements and declines on various locations of the creek.
Town Council Meeting Minutes of November 7, 2017 Page 1
2.3. Presentation of the Commission on Special Events (CSE) funding allocations for
2018 Cultural, Recreational and Community Events and Education and Enrichment
Programming
Presenter(s): Mark Gordon, Commission on Special Events
Action Requested of Council: Informational only. No formal action required.
Background: The CSE received 49 proposals in response to the RFP for 2018 events/programs
that was issued in August. "Special Event Rating Criteria" was used to evaluate all proposals
with respect to how they align with a strategic approach to providing a diverse calendar of
events that are well matched to the Vail brand and will exceed the expectations of the Vail
guest.
Staff Recommendation: The CSE believes this is a strong calendar of events aligned with the
Town Council's mission of providing our citizens and guests with "an abundance of recreational,
cultural and educational opportunities" that will continue to drive increased results and
contribute to providing thought provoking educational and life enriching opportunities.
It was noted that of 49 funding proposals, 41 of them were slated for funding from CSE. There
were additional comments made about the Legacy Fighting Alliance, mixed martial arts sporting
event, TEDxVail, Vail Craft Beer, and Vail Centre proposals. Concerns were expressed about
meeting brand and the details of the programming. Moffet moved to call up recommended
funding allocations for Vail Centre, Betty Ford Alpine Gardens and King of the Mountains event
for further detailed discussion and evaluation. Foley seconded the motion and it passed (6-1;
Mason opposed).
2.2. The Vail Valley Foundation will present the opportunity for Vail to host one stage
of the 2018 Colorado Classic on Friday, August 17, 2018.
Presenter(s): Mike Imhof, Vail Valley Foundation
Action Requested of Council: No action requested. Informational and discussion purposes only.
Background: The Colorado Classic & Velorama Festival is a professional bike race and music
festival including an expo and food & beverage offerings. The event producers are currently
scheduling their 2018 schedule and stage locations. The VVF is interested in acting as the
hostorganizer for a stage in Vail and partnering it with their Whistle Pig music festival event
occurring the same weekend.
Staff Recommendation: Staff recommends exploring the opportunity of one stage of the
Colorado Classic in Vail on Friday, August 17, 2018.
Discussion was held on the possibly hosting of the Colorado Classic in August 17, 2018. Imhof
explained the different options of the proposed event, i.e. time trial vs. circuit race. Town
Council was generally supportive of the proposal with preference for multi -year commitment,
two -stage event. More negotiations would occur and VVF would return with an update at the
next meeting.
F
Town Council Meeting Minutes of November 7, 2017 Page 2
3.
Information Update
3.1.
VLHA Meeting Results
3.2.
September 2017 Sales Tax Report
3.3.
August 2017 Vail Business Review
3.4.
Revenue Update
4. Matters from Mayor, Council and Committee Reports
Several committee and town updates were presented by council members.
5. Executive Session
5.1. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on
specific legal questions Regarding: Topic of which cannot be disclosed without jeopardizing the
purpose of the Executive Session.
Moffet moved to convene to an executive session; Foley seconded the motion and it passed
(7-0) at 4:45 p.m. The executive session adjourned at 5 p.m.
Consent Agenda
6.1. Resolution No. 37, Series of 2017, A Resolution Approving an Amended and Restated
Reciprocal Hazardous Material Incident Intergovernmental Agreement; and Setting Forth Details
in Regard Thereto.
6.2. Minutes from October 3, 2017 meeting
lkw 6.3. Minutes from October 17, 2017 meeting
6.4. Contract Award to Adcon
Moffet moved to approve the consent agenda; Cleveland seconded the motion and it passed
(7-0).
7. Town Manager Report
It was noted a community reception would be held November 14 to recognize the new town
manager, the police chief and the streets superintendent.
Break estimated at 5:15 p.m.
9. Citizen Participation began at 5:30 p.m.
Bob Armour, resident, spoke about signage at the Sandstone underpass and flashing signs in
general; he does not support excessive signs or flashing signs. In addition, he thanked Dick
Cleveland for his years of service to the Town.
Tom Saafield, VRD Chairman, thanked the town for their support of their election question and
passage of the mil levy tax increase; he looked forward to working cooperatively together.
Penny Wilson, resident, spoke about winter parking policies requesting the enforcement of
looping and a return to the two hour free parking.
Town Council Meeting Minutes of November 7, 2017 Page 3
10. Action Item
10.1. Resolution No. 29, Series of 2017 A Resolution Approving the Town of Vail
Transportation Impact Fee Schedule, Pursuant to Title 12-26; and Setting
Forth Details in Regard Thereto
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve, modify or deny Resolution No. 29, Series 2017.
Background: On July 11, 2017 the Town of Vail adopted an amendment to Title 12 of the Vail
Town Code to add a new Chapter 26, Transportation Impact Fee. In order to implement this fee
the Town Council must approve a Transportation Impact Fee Schedule by Resolution.
After a brief presentation, Mayor Chapin invited public comment and Tom Braun, Braun &
Associates, and Jim Lamont, Vail Homeowners Association, provided input on the topic. Bruno
moved to approve Resolution No. 29, Series of 2017 A Resolution Approving the Town of Vail
Transportation Impact Fee Schedule, Pursuant to Title 12-26; and Setting Forth Details in
Regard Thereto, with a 15% reduction in the fee; Foley seconded the motion and it passed (6-1;
Moffet opposed).
10.2. Permission to Proceed - Solar Vail Access
Presenter(s): Justin Lightfield, Planner
Action Requested of Council: The Community Development Department requests that the Town
Council evaluate the proposal to utilize Town of Vail property for the purposes of improved
access for the redevelopment of Solar Vail. This utilization of Town of Vail property would be
subject to the terms of an access easement in a form acceptable to the Town Attorney.
Background: The proposal includes a modification to this existing access driveway to improve
both vehicular and pedestrian safety, and two sidewalks to the west to provide pedestrian
access to the existing bus stop. The proposal within Tract A includes a driveway, sidewalks, and
lighting. The access improvements impact approximately 2,000 square feet of Tract A. The
proposal on Potato Patch, Block 2, Lot 8 (zoned General Use), includes two walkways totaling
280 square feet. The Applicant must obtain approval from the Vail Town Council as the property
owner before proceeding through the Town's development review process for any
improvements on Town owned property.
Staff Recommendation: Instruct Town Staff to sign the development application on behalf of the
property owner and permit the project to proceed through the development review process for
the proposed improvements.
Moffet moved to approve the permission to proceed through the town development review
process with the Solar Vail access application. The motion was seconded and approved (7-0).
10.3. First reading of Ordinance No. 15, Series 2017, an ordinance amending Title 4 of
Vail Town Code by the addition of a new Chapter 14, entitled Short Term Rental
Properties, and repealing sections in conflict therewith
Town Council Meeting Minutes of November 7, 2017 Page 4
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve, deny or approve with amendments Ordinance No. 15,
Series 2017.
Background: Please see the attached memo outlining proposed changes to short term rental
regulations based on feedback from Council throughout the year.
Staff Recommendation: Approve, deny or approve with amendments Ordinance No. 15, Series
2017
After a brief introduction of the topic and some discussion about the join ownership terms of the
short-term rentals as it relates to duplexes, public input was invited by Mayor Chapin.
■ Dinnis & Shelia Linn expressed support for the joint ownership.
■ Leah O'Brien noted there is a loss of community and rental property with short term rentals.
■ Joe Staufer expressed concern about allowing this kind of use in the residential areas.
■ Stephen Connolly requested more provisions addressing shared spaces.
■ Bill Fleischer expressed concern with the legislation.
Council's comments addressed the local property contact, on -site posting of the contact
information, the affidavit requirements for the life -safety measures. The council voted to table
the short term rental ordinance to allow staff to make changes as directed by town council (6-1;
Moffet opposed).
11. Public Hearing
t 11.1. Ordinance No. 9, Series of 2017, First Reading, An ordinance establishing
�r Special Development District No. 42 (Vail Mountain View Residences), pursuant to
Section 12-9(A), Special Development Districts, Vail Town Code, to allow for the
development of a mixed use building consisting of 15 dwelling units with 20 attached
accommodation units (lock -offs), and 15 employee housing units, located at 430 and 434
South Frontage Road/Lot 1, Vail Village Filing 5 and setting forth details in regard
thereto.
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 9, Series of 2017, upon first reading.
Background: The applicant, Lunar Vail LLC, represented by Mauriello Planning Group, is
requesting a first reading of Ordinance No. 9, Series of 2017, an ordinance establishing Special
Development District No. 42, pursuant to Section 12-9(A), Special Development Districts, 15
dwelling units with 20 attached accommodation units (lock -offs), and 15 employee housing units
(EHUs), located at 430 and 434 South Frontage Road/Lot 1, Vail Village Filing 5.
Staff Recommendation: On October 23, 2017 the Town of Vail Planning and Environmental
Commission (PEC) held a public hearing on the request to establish SDD No. 42, pursuant to
the requirement of Section 12-9(A), Vail Town Code. At the conclusion of the public hearing, the
PEC voted 5-2 (Kurz and Stockmar opposed) to forward a recommendation of denial to the Vail
Town Council.
Town Council Meeting Minutes of November 7, 2017 Page 5
Ordinance No. 9 was tabled to the December 5, 2017 meeting.
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Bruno seconded the motion which passed (7-0) and the meeting adjourned.
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Town Council Meeting Minutes of November 7, 2017 Page 6