HomeMy WebLinkAbout2017-03-21 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, March 21, 2017
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Mayor Chapin recognized the Colorado State Legislature's recognition of Vail's Trailblazer
recipients Vi and Byron Brown as submitted by State Senator Kerry Donovan.
2. Appointments for Boards and Commissions
2.1. DRB Appointments
Presenter(s): Dave Chapin, Mayor
Background: Two vacancies exist on the Town of Vail Design Review Board; interviews were
conducted during the afternoon,. The term of each appointment begins April 1, 2017 and ends
on March 31, 2019, two year terms.
Bruno moved to appoint Peter Cope and Doug Cahill to two year terms on the Design Review
Board; Foley seconded the motion and it passed (7-0).
2.2. Planning and Environmental Commission (PEC) Appointments
Presenter(s): Dave Chapin, Mayor
Background: Four vacancies exist on the Town of Vail Planning and Environmental
Commission; interviews were conducted during the afternoon. There are three vacancies with
two year terms and one vacancy with one year term (as a result of a resignation). Terms begin
April 1, 2017 and end March 31, (2018 and 2019).
Bruno moved to appoint Brian Gillette, John -Ryan Lockman, Karen Perez to two-year terms on
the PEC, April 1 2017 to March 31, 2019, and Pamela Hopkins to a one-year term on the PEC,
April 1, 2017 to March 31, 2018. Moffet seconded the motion and it passed (7-0). Foley
thanked everyone who interviewed for the positions.
Town Council Meeting Minutes of March 21, 2017 Page 1
3. Consent Agenda
3.1. Resolution No. 9, Series of 2017, supporting the Live Well Colorado Healthy Eating and
Active Living Cities and Towns Campaign recognizes the importance of health and physical
activity to the Town of Vail's culture and community
Background: The Live Well Colorado HEAL Campaign supports stated Town of Vail Values in
the Vail 20/20 Strategic Action Plan and ongoing local programs such as actively green and the
town's efforts to become a certified sustainable destination.
3.2. Resolution No. 11, Series of 2017, A Resolution Approving an Agreement Between the
Town of Vail and Aspen Wireless Technologies, Inc. Concerning a Network Operating
Agreement and Setting Forth Details in Regard Thereto
3.3. 2017 Vail Slurry Seal Project contract award
Presenter(s): Chad Salli, Project Engineer
Background: On March 10, 2017 staff received two bids for the 2017 Vail Slurry Seal project.
This year's streets to receive a preventative maintenance slurry seal are Spraddle Creek Rd,
Potato Patch Dr, Sandy Lane, Beaver Dam Rd, Beaver Dam Cir, Forest Rd and Rockledge Rd.
This project is budgeted within the Capital Streets Maintenance budget. Staff recommends
Town Council authorize the Town Manager to enter into an agreement, in a form approved by
the Town Attorney, with A-1 Chipseal in an amount not to exceed $140,000.00.
Moffet moved to approve all items on the consent agenda; Bruno seconded the motion and it
passed (7-0).
4. Town Manager Report
There was nothing reported at this time.
5. Presentations / Discussion
5.1. Open Lands Plan Update
Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager; Tom Braun, Braun
Associates
Action Requested of Council: Staff requests the Vail Town Council participate in the discussion
and ask any pertinent questions, however as this is an update there is no formal action
requested.
Background: The most recent step in the planning process for the update to the 1994 Open
Lands Plan was an in-depth Community Workshop, held on February 22nd at the Grand View
Room, where the facilitator provided background information on what has changed since the
original Plan and context for the discussion. Participants were asked to work in small groups to
develop a response on each of the topic areas: land acquisitions, trails, and use of town lands.
Staff Recommendation: As this is an update to the Vail Town Council on the process for the
Open Lands Plan update, there is no staff recommendation at this time.
Town Council Meeting Minutes of March 21, 2017 Page 2
The presentation made by Tom Braun addressed the following topics: 1) Summary of
community meeting #1, 2) Current work program, 3) Community meeting #2, 4) Project
schedule. There were many reasons noted as to why the need for a plan update, it is 22 years
old and things have changed since '94, such as Population growth, growth in summer visitation,
Gore Creek listed as Impaired, housing challenges, development of regional recreation facilities,
increase in types of trail use. There was a summary of what was heard from the public
neighborhoods on numerous topics identified below:
ACTION PLAN / LAND ACQUISITIONS
✓ Protection of sensitive environmental resources
✓ Housing
✓ USFS lands
TRAILS
✓ Trails in general — user groups
✓ Wildlife and environmental considerations
✓ Neighborhood connectors
USE OF TOWN LANDS
Recommendations:
A summary of the WORK PROGRAM related to each item was reviewed.
Action Items/Land Acquisition
• Evaluate 51 Action Items/recommendations from '94 Plan
• Define "sensitive environmental resource", evaluate bio-diversity
• ID potential for new Action Items to further environmental goals, re: Gore Creek/Wildlife
• Evaluation of all Town -owned lands, re: housing/public uses
• Evaluation of USFS lands
Trails
• Alternatives for addressing user conflicts
• Define design parameters for trails
• Assess environmental/wildlife impacts
• Comprehensive plan of existing trails and types of trails
• Evaluation of other trail improvements from '94 Plan
• Feasibility of Concept Plan — neighborhood connectors
Use of Town Lands
• Evaluate RETT purchases/Open Space Designations
• Evaluate/inventory all Town -owned lands
• Open space protection techniques
• Future town needs/suitability of available lands
• Management of Town open space
• Wildfire
Next steps and the project schedule were reviewed. There was note made that the process is
addressing open lands and not open space. There were comments made related to using open
lands for housing and the meeting input seemed to not support that approach. There was no
public input heard at this time. The planning would include another public meeting
Town Council Meeting Minutes of March 21, 2017 Page 3
5.2. Ford Park 2017 Summer Managed Parking Calendar
Presenter(s): Greg Hall, Director of Public Works & Transportation
Action Requested of Council: Request input and approval on the 2017 Ford Park Summer
Managed Parking Calendar as prepared by staff and the Ford Park User Groups.
Background: Each spring the summer activities and events calendar is reviewed by the Ford
Park User Groups, including representatives from Town of Vail, Vail Recreation District, Vail
Valley Foundation (Gerald R. Ford Amphitheater), Betty Ford Alpine Gardens, Bravo! Vail and
Walking Mountains Science Center (as operators of the Vail Nature Center). The group's
proposed 2017 managed and paid parking program is attached. Similar parking operations and
transit service as 2016 will be provided.
Greg Hall presented the 2017 calendar for Ford Park managed parking days as developed by
the Ford Park User Group. There was some discussion about allowing customers paying only
one time and allowing them to leave once, a philosophy that has been followed by the parking
attendants. There was no public input on the topic.
5.3. Chamonix Vail — Home Buyer Lottery Selection Process Update
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: No action is required at this time. Background: The purpose of this
memorandum is to present the lottery selection process for home purchases at Chamonix Vail
and provide an update on the lottery applications submitted following the March 17th application
deadline.
Ruther presented an update on the Home Buyer Lottery Selection Process and the potential
buyers at Chamonix housing development. Some of the highlights of the buyers were reviewed
with a presentation drafted by independent third party Economic and Planning Systems, Inc. .
■ Development Plan includes:
2-1: 2 Bedroom; 1-Car Garage
$399,000 5
2-2: 2 Bedroom, 2-Car Garage
$499,000 5
3-1: 3 Bedroom, 1-Car Garage
$545,000 10
3-2: 3 Bedroom, 2-Car Garage
$599,000 8
3L-2: 3 Bedroom, 2-Car Garage
$739,000 4
■ 90 applications submitted; 87 analyzed
■ Lottery applicant profiles (location, renters vs. owners, earnings, etc.)
■ Interest by unit types
■ Prequalification level of applicants
Town Council Meeting Minutes of March 21, 2017 Page 4
2-1
5
34
9
2
4
10 59
2-2
5
11
16
6
5
0 38
3-1
10
8
10
12
2
0 32
3-2
8
16
13
5
2
0 36
X-2
4
6
3
4
2
3 18
Demand Summary
Only Qualified Applicants
2-1
43
16 6
2-2
27
11 5
3-1
18
14 10
3.2
29
7 8
X-2
9
9 4
In summary, Ruther noted that the demand is greater than the supply and they will continue to
gather more information from the applicants. He noted the greatest demand was for the 2 BR
and 1 Car Garage. He then noted the lottery application process closed last Friday and they
would continue to work with EPS on the analysis of the information. The timeline for the lottery
selection process is outlined below:
■ The deadline for submitting a complete lottery application to the Town of Vail Community
Development Department is 5:00 pm, Friday, March 17th.
■ An invitation to participate in lottery will be sent out to the lottery participants by 5:00 pm,
Friday, March 31 st.
■ Draft copies of the legal documents (i.e., Chamonix Vail Deed Restriction, Chamonix Vail
Reservations Agreement, Chamonix Vail Home Owners Association Documents, Chamonix
Vail Purchase Agreement) will be provided to the lottery participants the week of April 3rd.
■ The Chamonix Vail Home Buyer Lottery will be held at the Donovan Pavilion, 6:00 pm,
Wednesday, May 3rd.
■ Lottery winners will have up to five days (5:00 pm, Monday, May 8th) to execute a Chamonix
Vail Reservation Agreement with the Town acknowledging their intent to purchase a new
home at Chamonix Vail.
They recommend all lottery participants come to the lottery on May 3rd with a prepared and
prioritized list of homes (i.e. type and location) they would reserve and purchase if their name is
selected in the lottery. He noted the legal documents were being drafted and applicants would
be provided them by April 3; they are due back for the drawing and nothing was going to be
negotiable. There was information provided about how they will manage the wait list by showing
an example. Ruther thanked Kim Bell Williams and Mary McDougall who led five first time
home buyer classes. There was some discussion about the type of loans that would be
available for the purchase of these deed restricted units; Cleveland requested more information
be presented on the topic. Public input was invited at this time.
Town Council Meeting Minutes of March 21, 2017 Page 5
Chris Fitzgerald, resident, suggested having the ability for the applicants to observe the
process of the construction and inquired about how many applicants would have kids at the
school.
6. Action Items
6.1. Ordinance No. 1, Series of 2017, First Reading, An Ordinance Amending Title 3, Chapter 6,
Section 8 of the Vail Town Code, Regarding Town Council Call Up of Commission on Special
Events Funding Decisions
Presenter(s): Kelli McDonald, Economic Development Manager, Matt Mire, Town Attorney
Action Requested of Council: Approve, amend or deny Ordinance No. 1, Series of 2017 on first
reading
Background: The Vail Town Council (the "Council") directed staff to amend Section 3-6-8(B) of
the Vail Town Code to allow the Council to call up an appeal on a decision made by the
Commission on Special Events within 60 days rather then 10 days.
Staff Recommendation: Approve, amend or deny Ordinance No. 1, Series of 2017 on first
reading
There was some discussion about the timeframe and whether it might be too long or too short.
The sixty days were agreed upon and it was suggested it could always be changed. Bruno
moved to approve Ordinance No. 1, Series of 2017, First Reading, An Ordinance Amending
Title 3, Chapter 6, Section 8 of the Vail Town Code, Regarding Town Council Call Up of
Commission on Special Events Funding Decisions. Cleveland seconded the motion and it
passed (7-0).
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned
at 7:20 p.m.
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Town Council Meeting Minutes of March 21, 2017 Page 6