HomeMy WebLinkAbout2017-05-02 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, May 2, 2017
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Patty McKenny, Acting Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Deputy Town Clerk
1. Citizen Participation
Steven Connelly, Vail resident, complimented the Town on the expanded summer bus service
and he looked forward to contributing to the discussion concerning rent by owner in the future.
Chris Wolds, Vail resident, requested better signage on South Frontage Road near the Tyrolean
building. Currently the sign says "no stop required" and Wolds thought the drivers would stop
unnecessary honking.
Jenifer Teisinger, executive director of Bravo! Vail provided a preview of the upcoming concert
schedule. Reminding Council concerts start June 22, 2017.
2. Proclamation
2.1 Proclamation No. 5, Series of 2017, Economic Development Week May 8-13, 2017 and
Recognizing 2017 as the 91 st Anniversary of the International Economic Development Council
Presenter(s): Dave Chapin, Mayor
Moffet moved to approve Proclamation No. 5, Series of 2017; Bruno seconded the motion and it
passed (7-0).
3. Consent Agenda
3.1 2017 Vail Overlay Contract Award
Background: Staff received 2 bids for the 2017 Vail Overlay Project. The project is budgeted
with the Capital Street Maintenance budget and is within the engineer's estimate. Roads
included in this year's asphalt overlay project include Bighorn Road. The project is scheduled
during the month of September 2017.
Town Council Meeting Minutes of May 2, 2017 Page 1
Moffet moved to approve the 2017 Vail Overlay Contract Award; Foley seconded the motion
and it passed (7-0).
4. Town Manager Report
Patty McKenny, Acting Town Manager, informed council there would be a public
groundbreaking for Chamonix Vail housing on May 16, 2017 from 11:30 — 12:30.
5. Presentations / Discussion
5.1 Red Sandstone School Parking Structure Project Update
Presenter(s): Greg Hall, Director of Public Works and Transportation
Action Requested of Council: The Town Council is being asked to provide direction to the staff
and school district regarding pursuit of a new parking structure on the Red Sandstone
Elementary School site in conjunction with the School District's remodel of the school. The staff
has posed questions for council direction at this time.
• Decide if the town should pursue a 3 level or 4 level structure
• Provide direction on the additional design components of the project
• Direct the Town Manager to enter into a Pre -development Agreement with Eagle County
School District in a form approved by the Town Attorney
• Authorize the Town Manager to negotiate a design contract with the Eagle County
Design Team in an amount not to exceed $ 900,000
• Amend the first supplemental budget by $ 1,300,000
Background: The purpose of this meeting is to present a progress report on the Red Sandstone
Elementary School Parking Structure project since the March 21 presentation, discuss the multi-
level parking structure project and receive direction from the Town Council.
Information to be presented includes:
• Pre -Development Intergovernmental Agreement with Eagle County School District
• 3 and 4 level Parking Structure options Cost and budgets for each structure option Initial
cost sharing methodology
• Project schedule
• Series of next steps for advancing the project forward
Staff Recommendation: Staff recommends the Town Council should pursue the four level
structure with the additional program components included. As the project progresses the staff
will return to the council with design updates prior to the August 1, 2017 deadline for additional
direction.
In addition, the Town Council should take action on the items below. The amount of design
effort expended by the August 1, 2017 deadline would be approximately 50 % of the anticipated
$900,000 design contract.
• Direct the Town Manager to enter into a Pre -development Agreement with Eagle County
School District in a form approved by the Town Attorney
• Authorize the Town Manager to negotiate a design contract with the Eagle County
design team in an amount not to exceed $ 900,000
• Amend the first supplemental budget by $ 1,300,000
Town Council Meeting Minutes of May 2, 2017 Page 2
Greg Hall presented design and pricing options for a 3 and 4 level parking structure at Red
Sandstone Elementary School (RSES). Public Art is included and there will also be off site
improvements such as the pedestrian walkway that crosses over Interstate 70. The preliminary
construction cost for a 3 level structure is approximately $7 million for 120 parking spaces. A 4
level structure would cost approximately $9 million and provide 160 spaces. Hall noted the 4th
level structure does provide some discount per parking and space and he estimated a 50 year
lifespan on the structure depending on maintenance. Hall stated once Eagle County School
District and the Town comes to an agreement for the design, staff will bring back more
information concerning cost sharing to council at the August 1 meeting.
Council agreed there is value to this project, but did express concern on cost sharing
commitment with the school district.
6. Action Items
6.1 Resolution No. 17, Series of 2017, A Resolution Approving a Pre -Development Agreement
Between the Town of Vail and Eagle County School District; and Setting Forth Details in Regard
Thereto
Presenter(s): Greg Hall, Director of Public Works and Matt Mire, Town Attorney
Action Requested of Council: Approve, amend or deny Resolution No. 17, Series of 2017
Background: The Town and the District have determined that it is in their respective best
interests and in the best interests of the populations the parking structure containing
approximately 160 spaces for parking, along with an access driveway and related
improvements, including without limitation necessary improvements to the lower parking lot on
the Property and the Frontage Road.
Steven Connelly stated parking is a problem, but really housing is our biggest issue.
Jeff Chamberlain, Eagle County School District representative, stated the District shares the
same cost sharing concerns, but does recognize the need to go forward with the design to see
what this project could really look like. Chamberlain said the District looks forward to partnering
with the Town.
Moffet made a motion to approve Resolution No. 17; Bruno seconded the motion; motion
passed 6-0 (Cleveland opposed)
6.2 Resolution No. 16, Series of 2017, a resolution supporting local and federal climate action
and including the Town of Vail as a signator on the Mayors National Climate Action Agenda
(MNCAA) open letter to the President
Presenter(s): Kristen Bertuglia, Environmental Sustainability Manager
Action Requested of Council: Staff requests the Vail Town Council approve, approve with
modifications, or deny Resolution No. 16, Series of 2017.
Background: The Mayors National Climate Action Agenda (MNCAA) has requested that the
Town of Vail and other U.S. cities reaffirm their pledge to reduce emissions, increase resilience,
Town Council Meeting Minutes of May 2, 2017 Page 3
transition to a low -carbon economy, track progress transparently, and to assist them in urging
more cities to commit to immediate action. Resolution No. 16, Series of 2017 supports this
agenda and adds Vail as a signator to the Open Letter to the President, available here:
http://www.climate-mavors.oro/our-letter-to-the-president- march-2017/
Staff Recommendation: Staff recommends the Vail Town Council approve Resolution No. 16,
Series of 2017.
Kristen Bertuglia reviewed the resolution with council.
Steven Connelly suggested the ban on plastic bags be extended to include retail and
restaurants. Connelly also wants to eliminate 20 minute idling.
Moffet made a motion to approve Resolution No. 16, series of 2017; Langmaid seconded;
motion passed 7-0.
6.3. Pedestrian Access Improvements in the Vicinity of 450 East Lionshead Circle (Treetops
Building), Permission to Proceed
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The owner of the Treetops Building, located at 450 East
Lionshead Circle, requests permission to proceed through the Design Review process for
improvements to the building's pedestrian access that is located partially on Town of Vail
property (E. Lionshead Circle ROW).
Background: The Treetops Building was constructed above an existing parking garage in 1986.
Access to the building, including the stairs and ADA ramp, are located partially on Town of Vail
property. Because of the property line location in close proximity to the building, the applicant is
requesting the use of Town of Vail property to improve the pedestrian access to the building.
Staff Recommendation: The Community Development Department recommends that the Vail
Town Council instructs town staff to:
• Sign the development application on behalf of the property owner and permit the project
to proceed through the development review process for the proposed improvements.
Georg Ruther reviewed the Treetops Building application with council. Ruther explained the
applicant is requesting the use of Town of Vail property to improve the pedestrian access to the
building. The proposal is to expand the ADA ramp further south, resulting in an increase of
ramp area within Town of Vail property by 50.15 square feet.
Moffet moved to direct staff to sign the development application on behalf of the property owner
and permit the project to proceed through the development process for the proposed
improvement; Bruno seconded; motion passed 6-0 (Foley recused himself due to conflict of
interest)
6.4 The purpose of this discussion is to make a final determination on the deed restriction
requirements for Chamonix Vail. The two issues discussed in this memorandum do not
practically affect the future purchasers of the homes at Chamonix Vail.
Town Council Meeting Minutes of May 2, 2017 Page 4
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Provide direction to town staff on whether the draft Chamonix Vail
deed restriction should be further amended.
Background: The two issues discussed in the memorandum do not practically affect the future
purchasers of the homes at Chamonix Vail. Instead, they provide responses to questions asked
by the Vail Town Council.
George Ruther reviewed Chamonix Vail maximum resale price and foreclosure provisions with
council. Maximum resale price is the actual maximum price an owner can sell the home for in
the event of a resale. For Chamonix Vail homeowners the maximum resale price means
purchase price paid by the last qualified buyer plus: an increase of 1.5% per annum of such
purchase price (prorated at the rate of 1.12 for each whole month) from the date of owner's
purchase of the property to the date of the owner's execution of the listing contract, such
percentage increase to not be compounded annually; and the value of permitted capital
improvements. Section 10 of the Chamonix Vail Deed Restriction outlines the procedures which
must be followed in the event of a foreclosure. Staff reviewed similar deed restrictions to
compare and contrast Vail's deed restriction requirements with those of other communities. The
terms of the City of Aspen deed restrictions are almost identical to Vail's with two exceptions:
• If a lender obtains the deed in lieu of foreclosure the lender may only sell the home to a
qualified buyer, and,
• If the municipality exercises its first option to purchase and acquires the home, the
municipality may choose to rent the home versus sell the home, regardless of the
ownership provisions of the deed restriction.
Ruther recommended language is added to the deed restriction permitting the Town of Vail to
rent a deed restricted home to a qualified tenant, at the Town's sole discretion, in the event the
Town obtains the home utilizing its first option to purchase.
Council agreed with the deed restriction recommendations as presented.
6.5 Ordinance No. 3, Series of 2017, First Reading, An Ordinance Amending the Vail Town
Code to Adopt by Reference the 2010 Edition of the Model Traffic Code and Modifications
Thereto and Amending Related Provisions of Title 7 of the Vail Town Code
Presenter(s): Daric Harvey, Police Dept. Commander and Tom Kassmel, Engineer
Action Requested of Council: Approve, amend or deny Ordinance No. 3, Series of 2017
Background: The Town Council adopted the 1977 edition of the Model Traffic Code for Colorado
Municipalities in 1977. The Town has conducted a study to determine the safe speed limit for
local streets within the Town's jurisdiction. The Colorado Department of Transportation, Safety
and Engineering Branch updates and modifies the Model Traffic Code for Colorado from time to
time. Pursuant to C.R.S. §§ 42-4-110 and 42-4-111, and its home rule authority, the Town is
empowered to regulate traffic and vehicles operating on streets and highways within its
jurisdiction.
Daric Harvey, Police Commander reviewed the ordinance explaining the adoption of 2010
Edition of the Model Traffic Code and other modification to Title 7 of the Vail Town Code was for
traffic and pedestrian safety.
Town Council Meeting Minutes of May 2, 2017 Page 5
Council expressed concern about speeding in neighborhoods stating drivers currently ignoring
the speed limit signs. Council agreed the code needed to be updated and asked if the code
could be updated without changing the speed limit signs in neighborhoods.
Tom Kassmel, Town engineer, agreed and stated traffic calming such as speed bumps are
noticed by drivers more then speed limit signs. Matt Mire Town Attorney said yes code could be
updated without changing speed limit signs.
Council asked staff to provide more information during a work session.
6.6 South Frontage Road Improvements Design Contract Award
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Award South Frontage Road Design Improvements Contract.
Background: In conjunction with the adoption of the Vail Valley Medical Center (WMC) Site
Specific Redevelopment Master Plan; the Town of Vail, the WMC, and the Evergreen
collaborated to develop a South Frontage Road Improvement Plan that would accommodate
each existing and future access point to the above mentioned properties as well as
accommodate projected traffic growth along the South Frontage road. The Town put out an RFP
for Design services to complete the design and received two proposals.
Staff Recommendation: Staff recommends authorizing the Town Manager to enter into a design
contract with SGM to be funded by the traffic impact fee fund.
Tom Kassmel presented the South Frontage Road Improvements Design. The design would
incorporate existing and future access points to the Vail Valley Medical Center (WMC), the
Municipal Building and the Evergreen Lodge. WMC plan to submit the Phase II development
plan this month and confirming they intend to relocate utility lines along South Frontage Road
ROW this year. Along with a possible submittal of a development plan for the Evergreen
redevelopment; it is recommended the Town accelerate the design of the South Frontage Road
improvements one year in order to coordinate with these impending and future developments.
The necessary design fees can be supplemented into the 2017 budget from the existing
traffic impact fee fund, currently having a fund balance of —$950,000; and/or if desired,
the funding could also be reallocated from the Vail Renewal Authority (VRA) TIF dollars,
which are currently budgeted for this project in 2018 & 2019, in the amount of $100k
and $3.5 Million respectively. Council may elect to award a partial design contract, to receive
only 30% design drawings. This would allow Council to award about 55% of the total contract
amounts; FHU ($290,000), SGM ($210,000). Staff suggests Council awards the entire design
contract, with a stipulation within the contract that requires a formal notice to proceed for
the consultant to move beyond the 30% design milestone.
Council would like to see more commitment from the partners.
Cleveland made a motion to authorize the Town Manager to sign the design contract; Foley
seconded; motion passed 6-1 (Moffet opposed).
6.7 Gore Valley Trail Connection Reconstruction Contract Award
Presenter(s): Tom Kassmel, Town Engineer
Town Council Meeting Minutes of May 2, 2017 Page 6
Action Requested of Council: Award Construction Contract for Gore Valley Trail Connection
Reconstruction.
Background: The Town has budgeted to reconstruct the Gore Valley Trail connection to the
South Frontage Road near the Vail Underpass project. Town has received a bid from Kraemer
NA to complete the work.
Staff Recommendation: Staff recommends authorizing the Town Manager to enter into a
contract with Kraemer NA.
Tom Kassmel presented the Gore Valley Trail Underpass Connection Realignment with council.
The Town has budgeted $150,000 this year to reconstruct the bike path that connects the Gore
Valley Trail to the South Frontage Road adjacent to the new 1-70 Vail Underpass. Since the
Underpass project lowered the Frontage Road, there is now the opportunity to significantly
reduce the existing steep 22% bike path grades to 5%. This would require two new switchbacks
and the relocation of the existing overhead powerlines. In order to cover the cost of realigning
the bike path staff has also requested to roll over the Recreation Path Maintenance savings
from 2016 of —$94,000, providing a total budget of—$244,000. The Town received a bid from
Kraemer NA to reconstruct and realign the path in the amount of $213,491; $182,000 for the
bike path realignment and an additional $32,000 for improved landscape
There was no discussion.
Moffet made a motion to authorize the Town Manager to enter into a contract with Kraemer NA;
Bruno seconded; motion passed 7-0.
7. Public Hearings
7.1. Second reading of Ordinance No. 2, Series 2017, an ordinance making budget adjustment
to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund and
Heavy Equipment Fund.
Presenter(s): Carlie Smith, Budget Analyst
Action Requested of Council: Approve or approve with amendments Ordinance No. 2, Series
2017.
Background: This is the second reading for the first supplemental budget appropriation of 2017.
Staff Recommendation: Approve or approve with amendments Ordinance No. 2, Series 2017.
Kathleen Halloran Finance Director reviewed the changes per council's request on first reading.
The General Fund ended 2016 with a surplus of $3.7 million, a combination of increased
revenue ($1.3 million) and $2.4 million operational savings. Halloran explained that all projects
discussed tonight are budgeted for except the RSES and council could add that item in the
motion.
Council would like to hear more details about Ski Museum renovation and how $500,000 Town
contributions would be used.
Town Council Meeting Minutes of May 2, 2017 Page 7
Moffet moved to approve Ordinance No. 2, Series of 2017 on second reading with the addition
of $1.3 million for RSES; Foley seconded; motion passed 7-0.
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned
at 8:25 p.m.
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Town Council Meeting Minutes of May 2, 2017 Page 8