HomeMy WebLinkAbout2018-03-06 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, March 6, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Member absent:
Staff members present
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Travis Coggin
Kevin Foley
Jen Mason
Greg Moffet
Kim Langmaid
Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
Jeff Babb, VRI, presented the policy information about uphill access to Vail Mountain; he
reminded the public that non -service dogs are not allowed on the mountain.
Kevin Foley presented a number of topics as his portion of council input: 1) Safe Bar meeting,
2) appreciation for lodging VRD interns, 3) Colorado Classic bike race public input, 4) Congrats
to community athletes for their successes.
Proclamations
2.1. Proclamation No. 2, Series of 2018, Proclamation in Recognition of Vail's
Trailblazer Award Recipients Sheika and Pepi Gramshammer
Presenter(s): Dave Chapin, Mayor
Background: The Town of Vail celebrated its 50th birthday of incorporation as a municipality on
August 23, 2016 with numerous festivities taking place, including the debut of the Vail
Trailblazer Award Program, a civic recognition whereby the Vail Town Council acknowledges an
individual/s that exemplifies the spirit and fortitude in making Vail a great community through
selfless contributions of time and talent which have made a lasting impact. The recipients in
2018 are Sheika and Pepi Gramshammer as the community recognizes their meaningful and
amazing contributions to the Town of Vail.
Proclamation No. 2 was read by Vail Town Council members and adopted.
3. Appointments for Boards and Commissions
3.1. Art in Public Places Board Appointments
Town Council Meeting Minutes of March 6, 2018 Page 1
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint five people to the AIPP Board for a two year
term ending March 31, 2020.
Bruno moved to appoint Kara Woods, Patricia Donovan, Julie Hansen, Bill Pierce and Kathy
Langenwalter to serve two year terms on the Art in Public Places Board. Mason seconded the
motion and it passed (6-0).
3.2. Building and Fire Code Appeals Board Appointments
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint one person to serve as the "regular member'
and appoint two people to serve as alternates on the Building & Fire Code Appeals Board for a
five year term ending March 31, 2023.
Bruno moved to appoint Kathy Langenwalter, Mark Donaldson, Mark Hallenbeck to serve five-
year terms on the Building & Fire Code Appeals Board. Mason seconded the motion and it
passed (6-0).
4. Consent Agenda
4.1. Resolution No. 10, Series of 2018, A Resolution Authorizing the Town of Vail to Grant a
Utility/Access Easement to Holy Cross Energy: and Setting Forth Details in Regard Thereto.
Moffet moved to approve Resolution No. 10; Foley seconded the motion and it passed (6-0).
4.2. Minutes from February 6, 2018 meeting
Foley moved to approve the minutes from February 6, 2018 with a change to the vote tally for
agenda item 3.3; Bruno seconded the motion and it passed (5-0-1;Moffet abstained).
4.3. Minutes from February 20, 2018 meeting
Foley moved to approve February 20, 2018 meeting; Moffet seconded the motion and it passed
(6-0).
4.4. Letter of Support for the Mountain Pact Recommendation
There was no motion on the letter included in the packet as there was not consensus about the
need to send the letter to Congress regarding a House bill (Secure American Energy Act).
Town Manager Report
5.1. Town Manager Report
Greg Clifton presented a brief overview of the updates presented in his report.
6. Action Items
Town Council Meeting Minutes of March 6, 2018 Page 2
6.1. Ordinance No. 6, Series of 2018, First Reading, An Ordinance Making Adjustments
to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate
Transfer Tax Fund, Heavy Equipment Fund, and Dispatch Services Fund
Presenter(s): Kathleen Halloran, Finance Director; Carlie Smith, Budget Analyst
Halloran presented a summary of the year-end financial report, per the memo in the packet with
highlights below:
2017 RESULTS
■ Across all funds, total revenue of $67.1 million was down less than 1 % from 2016, mainly due to
sales tax collections of $25.6 million, also down less than 1 % from 2016.
• Real estate transfer tax collections in 2016 of $6.3 million were down 7.2 % from the prior year.
■ Construction Use Tax was down 2.2% from 2016.
■ Lift tax collections of $4.7 million were down 6% from 2016
■ Transportation revenues totaled $4.9 million during 2017, down 6.3% from 2016.
• 2017 net expenditures totaled $75.2 million compared to $110.3 million budgeted
• Overall the town experienced flat revenue growth for 2017, and was able to offset that impact with
reduced spending and cost savings from lack of winter conditions.
Discussions about two topics were included with the consideration of the Ordinance, as follows:
6.1.1 - Consideration of Seibert Memorial Funding Request
The Seibert Memorial Project was first proposed to the Art in Public Places Board as a gift to the
town, using private donations to fund the artwork. AIPP accepted the proposed donation of the
memorial to the town's art collection and agreed to the ongoing maintenance, conservation and
insurance of the sculpture. After an unsuccessful effort to raise enough funds, the group proposed
that the sculpture be funded by the town. This proposal was included in the 2018 Budget cycle as a
Council Contribution with a request to fund the entire project for $330,000.
There were many people present to support the funding request and the Seibert memorial, as
follows:
Roger Tilkemeier, Bill Rey, AnneMarie Muller, Richard Leslie, Karen Fritzlen, Peggy Nichols,
Joette Gilbert, Pete Seibert, Jr., Brenda Himmelfarbe, and Jim Clark, along with a number of
emails from the public. They saw this as an amazing opportunity to truly recognize the history
and Pete's journey to Vail as depicted by a well known sculpture. There were some who were
supportive of recognizing the memory and idea of the founder of Vail, but preferred more
dialogue and input be given to what kind of memorial would truly represent Pete Seibert and the
brand of Vail. Brant Seibert expressed the need to include the true history of the discovery of
Vail as a ski area. No further public input was taken at this time; council discussion was held
with a number of points raised, as follows:
✓ Difficult position to be in as it is a request that does not follow the Town's public processes
with regards to their Art in Public Places Board
✓ Thanked the group for their hard work and efforts especially Roger Tilkemeier (local
resident) & Bill Rey (Clagget Gallery), Herb Mignery (artist)
✓ Agreement that the Seibert Circle fountain does not fully acknowledge the efforts of Pete
Seibert
✓ More public input should be heard about the project
✓ Encouraged the public to make a donation to the project as this should be a public and
privately funding project
✓ Pending is the discussion about the location
Town Council Meeting Minutes of March 6, 2018 Page 3
✓ The community must come together to make this project come to fruition
After much dialogue, Foley noted he would request to include with the supplemental budget a
placeholder of $150K to be used with matching funds from the community for the Seibert
Memorial and after the proposal has moved through the AIPP process; Mason agreed with this
approach. It was suggested by Clifton that they present a budget proposal for a historic and
commemorative program for these kinds of ideas and related costs.
6.1.2 - Consideration of Vail Valley Foundation Funding Request for Digital Screen Project at
Gerald R. Ford Amphitheater
The second funding request is for a capital contribution of $185,000 from the Vail Valley Foundation
(VVF) to help fund a large digital screen for the Gerald R. Ford Amphitheater (GRFA). The total cost
of the project is $443,000 not including another $60,000 of contingency planning. The original request
was presented to Council on February 20th and is attached for your reference. Also attached is a
copy of the town's ground lease with the VVF, outlining ownership of the assets.
Mike Imhof, VVF, spoke about their funding request and noted they would submit a funding
request during the town's 2019 budget cycle.
Details of each of the town's funds were outlined in the packet memo, and addressed the
General Fund
See memo for revenue adjustments details. General Fund expenditures were proposed to increase by
$231,700. This includes $35,700 of expenditures corresponding to reimbursements above. The remaining
request for $196,000 includes:
✓ $86,000 Council Contribution increase for the Burton US Open approved December 5, 2017. The
total 2018 contribution now totals $490,000.
✓ $110,000 Council Contribution for the Colorado Classic bike race event. Council granted a total of
$310,000 for the Colorado Classic, with $110,000 to be contributed from the Town of Vail's General
Fund and $200,000 from the Vail Local Marketing District.
The above adjustments to the General Fund 2018 budget result an estimated fund balance of $28.0
million by the end of 2018, or 72% of annual revenues.
Capital Projects Fund
See memo for revenue adjustment details. Staff requested to supplement 2018 expenditures by a total of
$18.3 million, of which $17.9 million represents projects budgeted in 2017 but not yet completed such as
repairs to Slifer Square and East Meadow Drive, the Chamonix Vail neighborhood, the Red Sandstone
parking structure, guest service enhancement projects, bus replacements, data center relocation,
continuation of neighborhood road and bridge reconstruction projects, and final bills for the Sandstone
Underpass.
Additional funding requests include the following:
✓ $75,000 for automated ticketing gates at Ford Park to improve Ford Park parking management.
✓ $38,000 for new bus scheduling software. This new software will help to establish more efficient
operations by optimizing bus routes and personnel schedules. The new software will also enhance
the town's ability to use historical route data for more accuracy and efficiency.
✓ $261,550 transfer to the Housing Fund to purchase the Altair Vail Inn Condominium
✓ approved by Council on December 5th
Housing Fund
See memo for revenue adjustment details. Staff is requesting to re -appropriate a total of $4.9 million into
the 2018 budget to reflect a continuation of housing initiatives from 2017. This includes:
✓ A carryforward of $500,000 allocated to the INDEED program.
✓ $4,225,000 purchase of 65 deed restrictions at the Solar Vail employee housing development.
Town Council Meeting Minutes of March 6, 2018 Page 4
✓ $167,499 carryforward balance in the Buy Down Housing program, plus a $261,550 transfer from the
Capital Projects Fund for the purchase of a unit at Altair Vail as approved by Council.
The above expenditures will result in no estimated remaining fund balance by the end of 2018.
Real Estate Transfer Tax (RETT) Fund
See memo for revenue adjustment details. Staff requested to supplement expenditure by a total of $7.5
million, of which $7.2 million represents projects budgeted in 2017 but not yet completed such as the
Open Lands Plan, repairs to the bike path and retaining walls at Dowd Junction, East Vail Interchange
improvements, and continued streambank and water quality infrastructure projects. Also included in the
re -appropriations is $116,000 for a new softball field shelter and other new funding requests include the
following:
J $34,000 for environmental software ("EMS") .
0 $2,000 for Local Climate Resolution participation
0 $5,000 for 2018 membership to Rocky Mountain Climate.
11 $15,000 to renew the town's partnership with the US Forest Service for the noxious weed management
program
o $110,000 of additional funding for the North Frontage Road recreational bike path reconstruction
between Sun Vail and the pedestrian bridge.
1 $150,000 to purchase property described as the Moran parcel located in East Vail as identified by the
Open Lands Plan and corresponding to the East Vail Interchange project.
The above adjustments will result in an estimated fund balance of $1.1 million at the end of 2018.
Moffet moved to approve Ordinance No. 6, Series of 2018, First Reading, An Ordinance
Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund,
Real Estate Transfer Tax Fund, Heavy Equipment Fund, and Dispatch Services Fund. The
motion did not include any funding of the Seibert Memorial costs and not seconded with a
motion.
Foley moved to approve Ordinance No. 6, Series of 2018, First Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real
Estate Transfer Tax Fund, Heavy Equipment Fund, and Dispatch Services Fund and to include
a $150K placeholder to be used as matching funds for the Seibert Memorial project, and only
after the AIPP Board as formally processed and vetted the project. Bruno seconded the motion
and it passed (5-1; Moffet opposed). There was no further public input and second reading
would occur on March 20.
7. Presentations I Discussion
7.1. Parking and Transportation Task Force recommended summer 2018 plan
Presenter(s): Greg Hall Director of Public Works and Transportation and Mayor Dave Chapin
Action Requested of Council: Provide direction to the staff regarding the Parking and
Transportation Task Force recommendations as well as provide feedback on any additional
information for March 20 discussion.
Background: The Parking & Transportation Task Force was formed in 1999 in an advisory
capacity and has been enacted through the years at the direction of the Vail Town Council. In
reinstating the Task Force, the role of the 12-member group is to provide advisory input and
recommendations on parking, transit and traffic operations. The Task Force is chaired by Mayor
Chapin and supported by various departments and agencies to assist with technical expertise.
Town Council Meeting Minutes of March 6, 2018 Page 5
Staff Recommendation: Staff recommends the Town Council approves the recommendations of
the Parking and Transportation Task Force. Staff was directed to return with the proposed plan
to implement the overnight fee structure and the associated operating costs for inclusion in the
second reading of the first budget supplemental on March 20.
Chapin introduced the topic and thanked the task force members for their time in the meetings.
The following information was included in the council packet memo:
Summer 2018 Objectives and Recommendations
Transit
• Continue with increased summer bus service by Vail Transit following successful pilot program during
summer 2017
o Review potential expansion of hours currently budgeted for summer 2018 re: concert departures and
early AM
• Market/promote advantages of transit
Parking Structures
• Focus on goal to reduce number of vehicles parked overnight in structures by half to increase daytime
capacity by freeing up 100 to 200 parking spaces per night
o Requires 24-hour staffing operations, estimated at approximately $150K
o Create an allowance for overnight parking for guests of lodges with no on -site parking (Mountain
Haus, Plaza Lodge, Bridge Street Lodge) and lodges with limited parking (Gasthof Gramshammer,
Vail Mountain Lodge) as well as employee overnight shift -work
o Will require an overnight fee structure in addition to reviewing current regulations regarding
abandoned vehicles stored in the structures (14+ days)
• Facilitate parking management plan with Vail Health and other major construction projects in the Village
core as well as employers
o Town of Vail to apply for permission from CDOT for use of 100 parking spaces west of the West Vail
Fire Station to allow 7-day a week parking through 2020; may require additional bus service
Short-term Leasing of Private Parking spaces
• Evaluate Town Code amendments to allow short-term daily leasing of private parking spaces
o Would allow web or app-based parking reservation technologies
Ongoing
• Work with ECO Transit to support increased service in 2018 through county budget process
• Continue a marketing and messaging plan around the following:
o Biking o Walking o Don't rent a car
o Environmental effects of driving o Healthy lifestyles
o Reduce congestion c Promote transit use
o Ridesharing (Uber, Lyft) c Carpooling
o Employee van pools o Special event marketing and messaging for attendees
o Special event employee/volunteers use alternative parking sites, modes
• Continue to require construction projects to have employee transportation and parking plan
Discussion ensued with some suggestions that were supported:
✓ Consider implementing the changes slowly
✓ Continue to address the storage of vehicles in the structure
✓ Consider using private parking for the public
✓ Continue to evaluate ECO services and implement more frequency and affordable rates
✓ Continue educating the public about options
✓ Continue to keep parking free in the parking structures this summer
Town Council Meeting Minutes of March 6, 2018 Page 6
Chapin invited public input at this time.
Jonathan Staufer, resident, expressed the need to continue reviewing a charge for parking
or the guests will not be served appropriately. He also inquired about the arrangement with
Vail Resorts about managing peak periods on the mountain and if it is being enforced.
Allison Wadey, Vail Chamber & Business Association, noted she attended the meetings, it
was a great process, and very productive. She suggested the summer demographic is very
different from the winter guests. She thought some rewarding of those who take other
means of transportation might be worthwhile.
Moffet noted there are multiple neighborhoods in Vail that have no access to public transit
and requested this challenge for residents be addressed. Implement a ride share program.
➢ Elizabeth, owner of LaBotega, suggested paid parking meters be installed.
Moffet moved and Bruno seconded the motion to approve the recommendations of the Parking
and Transportation Task Force and directed staff to return with the proposed plan to implement
the overnight fee structure and the associated operating costs for inclusion in the second
reading of the first budget supplemental on March 20. The motion was approved (6-0).
Action Items
8.1. Permission to Proceed through the Development Process - La Taberna Iberica
Restaurant
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: Gatto Pardo Bianco LLC, the owner of the Unit #15, 100 Meadow
Drive, requests permission to proceed through the Development and Design Review process for
an Amendment to Special Development District No. 6, Vail Village Inn, for improvements that
include an outdoor dining patio and associated improvements that occur within the Town of Vail
Right -of -Way.
Background: The subject property, located at 100 Meadow Drive, Unit 15, was constructed in
1976 and was most recently occupied by the former Master's Gallery. It is the applicant's
intention to repurpose the space for an eating and drinking establishment.
Staff Recommendation: The Community Development Department requests that the Town
Council evaluate the proposal to utilize Town of Vail property for the purposes of outdoor dining
and private landscaping. This utilization of Town of Vail property would be subject to the terms
of a license agreement and could be discontinued and removed if required to do so.
Jonathan Spence presented the agenda item and noted the Vail Town Council is not being
asked to approve the improvements, their location or design, but rather to authorize the
applicant to move forward with a planning application that utilizes town owned property for
commercial uses. If granted permission to proceed, the application would be subject to the
following steps in the Development and Design Review Process. Staff shared public safety
concerns related to the proximity of the proposed outdoor seating and associated landscape
planters/walls to the bus travel way coupled with the loss of the existing vegetative landscape
buffer. Steven Riden, Architect, presented their request with details about the proposed
application.
Town Council Meeting Minutes of March 6, 2018 Page 7
Chapin invited public comments at this time and no one commented. Council discussion
ensued with some questions and concerns, as follows:
➢ Not supportive of using town property for their request as it is not in the best interest of the
town to place permanent structures on this property and not supportive of removing the
pedestrian way
➢ Town easements have not typically allowed for permanent structures
➢ Supports moving the application forward so that the appropriate town boards could review
the application
Riden thanked the council for their input and feedback which would be incorporated into the
application at this stage. Foley moved to instruct staff to sign the development application on
behalf of the property owner and permit the project to proceed through the development review
process for the proposed improvements. Mason seconded the motion and it passed (4-2; Bruno
and Moffet opposed).
8.2. Red Sandstone Elementary School Parking Structure Contract Award to Haselden
Construction
Presenter(s): Greg Hall Director of Public works and Transportation
Action Requested of Council: The staff has requested the Town Council address the following:
Authorize the Town Manager to enter into a Guaranteed Maximum Price construction contract
with Haselden Construction to construct the Red Sandstone Elementary School Parking
Structure in a form approved by the Town Attorney in an amount not to exceed $11,500,000 .
Background: The Town of Vail and the Eagle County School District are jointly constructing a
four -level 160 car parking structure on the current Red Sandstone School site. The work will
include extensive site work to establish a loop road around the parking structure to allow access
to each level while at the same time provide a one-way loop road for school drop off and pick
up.
There was a brief overview by Greg Hall about the construction project with some council
comments about the ability to convert the top levels of the structure to other uses, the schedule
of construction, and the coordination of the project with the school schedules.
Moffet moved to authorize the Town Manager to enter Guaranteed Maximum Price construction
contract with Haselden Construction to construct the Red Sandstone Elementary School
Parking Structure in a form approved by the Town Attorney in an amount not to exceed
$11,500,000. Bruno seconded the motion and it passed (6-0).
9. Public Hearings
9.1. Ordinance No. 7, Series of 2018, First Reading, An Ordinance Amending Section
10-1-3 of the Vail Town Code to Add an Amendment to the 2015 International Residential
Code Previously Adopted by the Town by Reference
Presenter(s): Chris Jarecki, Chief Building Official
Action Requested of Council: Approve, approve with amendments, or deny Ordinance 7, Series
of 2018 upon first reading.
Town Council Meeting Minutes of March 6, 2018 Page 8
Background: It is clear that compliance with Section R302.1 of the International Residential
Code becomes impossible when reviewing and constructing two-family dwellings (duplexes)
with known lot lines that separate the units along the shared wall. Projections such as roof
eaves, doors, windows and other openings are strictly prohibited by this section of the code.
The practice of subdividing these properties is commonplace and this Ordinance will effectively
allow for continued contemporary design and construction of these residential structures.
Chapin introduced the topic and opened the public hearing at this time. George Ruther spoke
about the highlights and summarized the regulations. Bruno moved to approve Ordinance No.
7, Series of 2018, First Reading, An Ordinance Amending Section 10-1-3 of the Vail Town Code
to Add an Amendment to the 2015 International Residential Code Previously Adopted by the
Town by Reference. Moffet seconded the motion. No comments were heard from the public.
The motion passed (6-0).
9.2. Ordinance 5, Series 2018, Second Reading, Ordinance amending Chapter 4 of Title
7 of the Vail Town Code regarding Electronic Personal Assistive Mobility Devices and
Electric Assisted Bicycles
Presenter(s): Gregg Barrie, Sr. Landscape Architect
Action Requested of Council: Adopt, or adopt with revisions, Ordinance 5, Series 2018
amending Chapter 4 of Title 7 of the Vail Town Code regarding Electronic Personal Assistive
Mobility Devices and Electric Assisted Bicycles.
Background: The ordinance addresses regulations about the electronic personal assistive
mobility devices and electric assisted bicycles. The topic has been discussed at previous
council meetings and the Town Code would be amended if the legislation is approved.
Chapin introduced the topic and opened the public hearing at this time. Gregg Barrie noted the
changes from first reading as follows:
They lowered the age requirement to age 12
They required only the tour guide to have the audible devise
Mire noted for the record there was some technical difficulties and the uploaded version in the
council packet will get some minor edits from the town attorney. The follow public comments
were heard:
➢ Kersty Hensler, resident, expressed a number of safety concerns about segways and ebikes
on the trails including the age allowed and the need for more signage and rules. She noted
that it is not about the local people but about the inexperienced bike path users and the
speed the ebikes can go on narrow path.
➢ Louise Hoversten, resident, expressed similar concerns, there will be more opportunities for
accidents and the trails should be exclusive of motorized vehicles.
Barrie noted they would explore some trail signage ideas and program to help identify trail
etiquette. Moffet moved to approve Ordinance 5, Series 2018, Second Reading, Ordinance
amending Chapter 4 of Title 7 of the Vail Town Code regarding Electronic Personal Assistive
Mobility Devices and Electric Assisted Bicycles. Foley seconded the motion and it passed
Town Council Meeting Minutes of March 6, 2018 Page 9
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (6-0) and the meeting adjourned
at 9:40 p.m.
ATTEST:
PatF1i
�nny, Town Cl
Respectfully * brii ed, I
Chapin, Mayor 1
OP
A'T
Town Council Meeting Minutes of March 6, 2018 Page 10