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HomeMy WebLinkAbout2018-03-20 Town Council MinutesVail Town Council Meeting Minutes Tuesday, March 20, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Travis Coggin Kevin Foley Jen Mason Greg Moffet Members absent: Kim Langmaid Staff members present: Greg Clifton, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk Mayor Chapin noted that the mailing for the town of Vail Community Survey has been released and asked everyone to please complete the survey! 1. Citizen Participation ■ Randy Guerriero, resident, spoke about his support of council, and spoke about the conditions he continues to support related to the former roost property development. In addition, he expressed his support for a recreation center in Vail as it creates community. He noted that Margaret suggested a rec center on the top of the red sandstone elementary school parking structure. ■ Brant Seibert, Englewood, expressed his thoughts about Seibert memorial and presented an alternative proposal to honor the heritage of Vail, with a call out for Pete Seibert, one of the founders of Vail. He continued with some details and offered his full support and involvement in the effort. • Jason Hollis, General Manager, Doubletree Hotel, presented some Doubletree cookies and noted the hotel is open now after the remodeling. There are parts of the hotel that are still being renovated. ■ Bill Rey, Claggert Gallery, continued to express his support in honoring the heritage and actions of Pete Seibert. 2. Appointments for Boards and Commissions 2.1. Design Review Board Appointments Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint three members to serve on DRB for two-year terms. Town Council Meeting Minutes of March 20, 2018 Page 1 Bruno moved to appoint Campbell, Bill Pierce, and John Rediker to DRB; Moffet seconded the motion for the appointments and it passed (6-0). Foley thanked Forstl for his service on the DRB. 2.2. Planning and Environmental Commission Appointments Presenter(s): Dave Chapin, Town Mayor Action Requested of Council: Appoint four members to PEC to serve two year terms beginning April 1, 2018 and ending March 31, 2020. Bruno moved to appoint Pam Hopkins, Rollie Kjesbo, Ludi Kurz and Brian Stockmar to the PEC; Moffet seconded the motion and it passed. Foley thanked Kjesbo for his time with PEC. 3. Consent Agenda 3.1. Resolution No. 11, Series of 2018 A Resolution in Support of the Great Outdoors Colorado Grant Application for the Gore Creek Riparian Habitat Restoration; and Setting forth details in Regard Thereto 3.2. Resolution No. 12, Series of 2018 A Resolution Approving a Modification of Grant or Agreement Between the Town of Vail and USDA, Forest Service White River National Forest's Eagle/Holy Cross Ranger District Regarding the Control and Eradication of Noxious Weed and Invasive Plant Species; and Setting forth Details in Regard Thereto 3.3. Resolution No. 13, Series of 2018, A Resolution Adopting an Amended Budget and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Vail Local Marketing District for its Fiscal Year January 1, 2018 Through December 31, 2018 Moffet moved to approve the consent agenda. Foley read the titles of the resolutions and seconded the motion which passed (6-0). 4. Town Manager Report 4.1. Town Manager Report Presenter(s): Greg Clifton, Town Manager Clifton presented highlights from his report. 5. Presentations / Discussion 5.1. Colorado Classic Bike Race Update (including the public release of the circuit route for Stage 1 in Vail on August 16, 2018) Presenter(s): Mia Vlaar, Economic Development Director, Mike Imhof, Vail Valley Foundation Action Requested of Council: No action required. Information update only. Background: Vail is hosting the first two stages of the Colorado Classic on August 16 & 17, 2018. The racing format of Stage 1 of the race on Thursday, August 16, 2018 is an exciting Town Council Meeting Minutes of March 20, 2018 Page 2 spectator friendly circuit race. Town of Vail staff and numerous stakeholders have been working diligently since early January to identify a circuit route that is unique, challenging, spectator friendly, and as least impactful to residents, businesses, and our guests as possible. Staff Recommendation: Staff recommends the route as proposed. Jen Mason recused herself at this time due to conflict of interest. Mia Vlaar, Ec Dev Director, introduced the topic and noted a number of benefits the town would see by hosting the Colorado Classic Bike Race, as follows: ■ Value to the town with the lodging projections ■ Happens during a "need" weekend which meets the VLMDAC goals ■ Route has been thoroughly vetted with the stakeholders , tov departments, usfs, emergency services, race planners , the route meets the needs of everyone ■ Communications effort is underway with releases to the community and from the vendor websites; want to ensure that everyone knows what is going on and the impacts on the community Mike Imhof, Vail Valley Foundation, thanked council for their funding support of the Colorado Classic Bike Race; he and his staff (Mac Garnsey) presented updates about the following topics: ✓ Contact information for the community ✓ History of bike racing ✓ Details about the circuit route for Thursday, August 16 ✓ Details about the Time Trial course for Friday, August 17 ✓ The Route Communication Strategy; see diagram below: COLORADO CLASSIC VAIL Route Communication Strategy -F•8 - vin Cf Voii RIva, J the Voi 'r'alev °aundo')ar, ore wc,+.irg n,i in hand vii o gorge %u—oe, o` lcc•o:to 355. all rcvte In'orrr:ation i; clea^y Corrm tiii th^Se coren'iolly impacted ry the everit 'C•utrs wthi "e Tc%w of Vo-1 To date, the routes have been communicated in the following manner: J - t-erL to,ei Vol! ov:ice:: ano oo'enrlolly o'fec;ted re;idcn'S via emoil and a direct moiling to ove• S XC Vail oddre5ses <=ommunicatic vioTc+n of Voa VV° VP,--� and VC BA nevrlet'ars = :r release -c the iccol media c�tie Continued Communication Efforts: 4ad+tu,nol gie:75es ono *,tt •s wih sent 6.f1J erifr,r...c.:-r:iBYed+7G5 c to d.o'- Cara':>r car be found a' 4 ne:;�hbo•hctia �iaor he c:ccn e'tooliSre:)'C f'wm Tcvion of Vail recioent; Town Council Meeting Minutes of March 20, 2018 Page 3 Chapin noted a couple of questions and thanked the VVF and TOV staff for their early planning work on the event. He noted there should be clear messaging for the community about the LH parking structure closure. 5.2. Chamonix Vail Neighborhood Development Update Presenter(s): George Ruther, Director of Community Development Action Requested of Council: No action is required. Background: The purpose of this presentation is to share a report on the ongoing progress of the Chamonix Vail Neighborhood development. The Chamonix Vail development is progressing ahead of schedule and on budget. More than 1/2 of the 32 new townhomes are completed and currently being occupied by new Vail residents and their families. All of the homes will be closed and occupied by April 30th. The development is scheduled to be 100% on or before June 18, 2018 when the final step in construction, the landscape work, is completed. Ruther presented the update on the project and Michael O'Conner with Triumph Development, noted the final report would occur in the next couple of months. Ruther called out section 3 of the memo which highlighted a number of the updates, as follows: ✓ Chamonix Vail construction is progressing ahead of schedule and on budget. ✓ Eight of the ten buildings have received a temporary certificate of occupancy (TCO) with the final two buildings scheduled to receive TCO's on or before March 23rd. ✓ All of the homes will be substantially complete by March 301h. ✓ The development team is now in the process of meeting with each of the home buyers to complete home buyer orientations, walkthroughs, and final inspections. ✓ According to the current schedule of closings, the final home will close on April 30, 2018. ✓ Final site and landscape work is contractually obligated to be completed on or before June 18, 2018, weather permitting, at which time, all construction on the site will be 100% complete. ✓ All 32 new townhomes are either occupied or moving towards closing. ✓ To date, 18 of the 32 townhomes have closed and ownership has transferred to the new owners. ✓ As a result, the Town of Vail has received more than $10M in total repayments of the $17.728M financed on the development. ✓ At the conclusion of the final closing, the Town will have received repayments in the total amount of $17.728M. ✓ The development cost of the construction project remains on budget. ✓ A total development budget of $17.728M, including $454,333 for pre -development services, plus owner's contingency, was approved by the Vail Town Council. To date, total change order costs equal less than $125,000. ✓ Approved change orders resulted in costs associated with excessive amounts of unsuitable soils excavation and export, addition of a landscape screening berm, installation of solar installation ready infrastructure for all 32 townhomes, an oversized concrete footer redesign, and State of Colorado sales tax. ✓ The total change order cost includes line item allowance savings of more than $87,000, resulting from utility service work installation and modular staging logistics. The remaining balance on the owner's contingency is approximately $219,000. ✓ It should be noted that the development budget remains financially exposed to additional state sales tax payments and the installation of 70 linear feet of CDOT-approved guardrail. Town Council Meeting Minutes of March 20, 2018 Page 4 ✓ A final report on the reconciliation of the total development cost compared to budget will be provided upon completion of the final site work and landscape improvements in June, 2018. Mason expressed thanks and appreciation to those involved in the project and noted her excitement to see the finished project this upcoming summer. It was suggested to have a project party at the close of the construction. 6. Action Items 6.1. 2018 Summer Parking Plan Update Presenter(s): Greg Hall Director of Public Works/Transportation Action Requested of Council: Provide direction to the staff regarding the Summer 2018 Parking plan to include: Direct staff to implement the paid overnight fee structure for the Summer 2018 as in the staff memo * Amend the second reading of the first budget supplemental for 2018 to provide an additional $160,000 for the program implementation Background: The Vail Town Council directed staff to return with a recommended rate and policies to implement an overnight fee to free up additional parking spaces. The goal of the policy is to reduce cars which are being stored or parked in the structure overnight to free mores spaces up during the day for guests. In addition, reduce the number of times the parking structures fill and/or parking overflows onto the frontage roads. Staff Recommendation: Staff recommends the Town Council approves the recommendations for the Summer Parking Plan. Direct staff to implement the paid overnight fee structure for the Summer 2018 as recommended in the staff memo Amend the second reading of the first budget supplemental for 2018 to provide an additional $160,000 for the program implementation. Greg Hall introduced the agenda topic and presented the proposed summer 2018 parking plan and budget. He noted the Vail Town Council directed staff to return with a recommended rate and policies to implement an overnight fee to free up additional parking spaces. The goal of the policy is to reduce cars which are being stored or parked in the structure overnight to free mores spaces up during the day for guests. In addition, reduce the number of times the parking structures fill and/or parking overflows onto the frontage roads. Staff recommended the following: ✓ An overnight fee of $25 which is charged for vehicles in the structure during the period of 4 AM to 5 AM. ✓ Exceptions for hotels with no and/ or limited parking on site. Parking vouchers will be distributed to the hotels to be provided for guests to exit. ✓ Exceptions for employees of the village commercial businesses including Vail Health whose shift requires them to occupy the structures during these times. Parking passes will be issued to those employees. ✓ Maintain the policy of free exit of users who choose safe travel arrangements to get home and then return by 11:00 AM for winter and 1:00 PM for summer to retrieve their vehicle administered through the Welcome Centers. ✓ Exceptions for those hotels with adequate parking except for large group business which may overflow their parking facilities. Parking vouchers will be distributed. Town Council Meeting Minutes of March 20, 2018 Page 5 ✓ Staff is still investigating the use of all current parking passes during the summer for ease of entry/exit. ✓ Implement the program from Memorial Day through the end of September. Parking Operation Costs Staffing $100,000 Benefits (health benefits will be required of some staff) adds costs to all of 2019 $ 36,000 Parking tickets and passes $ 14,000 Public Education Program $ 10,000 Total cost to implement the overnight parking fee $160,000 Chapin thanked the task force participants again and noted support for the recommendations. Several comments were made related to staying flexible with the needs of the lodges and using the west vail spaces for employees (construction). Chapin asked for input at this time and Seth Levy, Gypsum, expressed some concerns about education, electric charging stations, and overnight parking. The council was supportive of the proposed parking plan and directed staff to implement the paid overnight fee structure for the Summer 2018 as outlined above and mend the second a reading of the first budget supplemental for 2018 to provide an additional $160,000 for the program implementation 7. Public Hearings 7.1. Ordinance No. 6, Series of 2018, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund, and Dispatch Services Fund Presenter(s): Carlie Smith, Budget Analyst Action Requested of Council: Approve or approve with amendments Ordinance No. 6, Series 2018. Changes from first reading The following items reflect information requested by Council or updates since first reading: General Fund ■ Summer 2018: implement an overnight fee to free up additional parking spaces. estimated cost of $160,000. This estimate includes parking operations costs such as staff to monitor the parking structures and booths, parking sales office coverage, ticket supply and public outreach efforts. ■ Funding and in -kind support for the Colorado Classic bike race. While the cash funding is now included in the 2018 budget ($110,000 from the General Fund and $200,000 from the Vail Local Marketing District), staff will return during the June budget supplemental request with estimated costs of in -kind services such as police, fire, public works, and community relations. Housing Fund ■ Funding allocated to the InDEED deed restriction purchase program by $500,000. The program was initiated in 2016 and is gaining momentum with multiple negotiations currently underway. Capital Projects Fund ■ A transfer of $500,000 to the Housing Fund from the Capital Projects fund for the InDeed deed restriction program as requested above in the Housing Fund. Town Council Meeting Minutes of March 20, 2018 Page 6 Real Estate Transfer Tax Fund ■ A placeholder of $150,000 has been added in the Real Estate Transfer Tax Fund for the Seibert Memorial statue as presented, contingent upon remaining funds to be raised during the budget year. Any proposed modifications to the sculpture will go to the AIPP Board for approval prior to fabrication. At the request of the AIPP Board, a cost breakdown and proposed budget by Bill Rey as artist's agent has been attached to this memo. The costs do not include the installation which has been previously estimated at $30,000. The AIPP Board will determine with town staff an appropriate site for the Seibert Memorial sculpture in light of recent findings of a water main in the original location. Also during the March 6th meeting, a suggestion was made to establish a new "Cultural Heritage" budget allocation. Regarding a new line item within the RETT fund, staff would recommend that Council have an opportunity to review a suggested policy, process, and funding within the 2019 budget process. Moffet noted he is not supportive of funding the Seibert sculpture, but he is supportive of all other changes. Chapin invited public input and Bill Rey, Roger Tilkemeier, Randy Milhoan, and Brant Seibert addressed the topic. Seibert offered his services and involvement in finding the right tribute to his father. There was no more public hearing input. Additional comments were given by town council as follows: ✓ Some confusion in that the idea and artwork did not follow the public process as mapped out by the town and AIPP ✓ There is consensus to fund the entire $300K ✓ A request that they continue fundraising for the sculpture ✓ Support for $150K with more public contributions as matching funds for the project ✓ There is much passion in the community and shown by Roger & Bill ✓ The best story is the support comes from both the public funds and the private community funds Foley moved to approve Ordinance No. 6, Series of 2018, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund, and Dispatch Services Fund to include a $150K placeholder to be used with matching private community funds for the Seibert Memorial. Bruno seconded the motion and it passed (5-1; Moffet opposed). 7.2. Ordinance No. 7, Series of 2018, Second Reading, An Ordinance Amending Section 10-1-3 of the Vail Town Code to Add an Amendment to the 2015 International Residential Code Previously Adopted by the Town by Reference Presenter(s): Chris Jarecki, Chief Building Official Background: The purpose of Ordinance No. 7, Series of 2018 is to clarify that compliance with Section R302.1 of the International Residential Code when reviewing and constructing two- family dwellings (duplexes) with known lot lines that separate the units along the shared wall. Projections such as roof eaves, doors, windows and other openings are strictly prohibited by this section of the code. The practice of subdividing these properties is commonplace and this Ordinance allows for continued design and construction of these residential structures as has been the practice for many years. Ordinance No. 7, Series of 2018 was unanimously Approved (6-0) on First Reading with no changes. Town Council Meeting Minutes of March 20, 2018 Page 7 The public hearing was opened by Chapin; a review of the legislation was presented by the Chief Building Official Jarecki. There was no public input. Moffet moved to approve Ordinance No. 7, Series of 2018, Second Reading, An Ordinance Amending Section 10-1-3 of the Vail Town Code to Add an Amendment to the 2015 International Residential Code Previously Adopted by the Town by Reference. Bruno seconded the motion and it passed (6-0). There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (6-0) and the meeting adjourned at 8:30 p.m. Attest: Patty nen, To e Res tfully S brrit r Cam'.. 6 Chapin, vIayo Town Council Meeting Minutes of March 20, 2018 Page 8