HomeMy WebLinkAbout2018-06-05 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, June 5, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
Citizen Participation
Taylor Gardarian, local resident, requested town council draft a letter supporting a gondola
from West Vail to Eagle's Nest on Vail Mountain.
John McMurtry, Colorado Snowsport Museum invited town council to attend the June 23
ribbon cutting of the newly renovated museum and thanked the town for its financial support.
Caitlyn Murray and Jason Denhart, with Bravo! Vail, made introduction in their new roles as
Executive Director and Vice President of Business Development. They thanked the town
council for their support of Bravo! Vail and noted they would return with a preview of the
upcoming season at the next meeting.
2. Consent Agenda
2.1. Minutes from May 1, 2018 meeting
Moffet moved to approve the May 1, 2018 minutes; Foley seconded the motion and it passed
(7-0).
2.2. Minutes from May 15, 2018 meeting
Moffet moved to approve the May 15, 2018 minutes; Foley seconded the motion and it passed
(7-0).
2.3. Resolution No. 21, Series of 2018, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail and Eagle County Regarding Collection of Sales
Tax on Vehicles Sold and Registered in the Town of Vail; and Setting Forth Details in
Regard Thereto
Moffet moved to approve Resolution No. 21; Foley seconded the motion and it passed (7-0).
Town Council Meeting Minutes of June 5, 2018 Page 1
2.4. Resolution No. 22 Series of 2018, A Resolution to support a partnership between
the Town of Vail and ChargePoint, Inc. on the Alt Fuels Colorado DC Fast Charging
Corridors Grant Program
Moffet moved to approve Resolution No. 22; Foley seconded the motion and it passed (7-0). 1
was noted that Staff recommended the arrangement with Chargepoint, Inc. establishing a
partnership for their application to the Alt Fuels Colorado DC Fast Charge Corridor Grant
Program as this particular vendor is the preferred one on the 1-70 corridor.
2.5. Resolution No. 23, Series of 2018, A Resolution Approving a Mutual Aid
Agreement Between the Town of Vail and Summit Fire and EMS Regarding Emergency
Assistance; and Setting Forth Details in Regard Thereto
Moffet moved to approve Resolution No. 23; Foley seconded the motion and it passed (7-0).
3. Town Manager Report
3.1. Summer Parking Update
Presenter(s): Greg Hall, Public Works Director
Hall has presented an update about the impacts on summer parking with the change in charges
to overnight parking. He presented an exempted lodging parking map that depicted the lodge
locations that are currently eligible for any overnight stay voucher, parking at "no charge".
There was some discussion about providing information to the restaurants/bars about the town's
program to leave your car in the parking structure at no charge if one is unable to drive; staff
would be proactive about sending the message to the business community (restaurants
especially). There was also a request to keep the counts about how many vouchers are
provided the guests. The program will be evaluated at the end of the season by the parking
task force and town council members.
Other updates:
Krista Miller, Human Resources & Risk Management Director, presented an update about the
recently installed acoustical panels installed to assist with the quality of sound in the meeting
room. She also presented a device that would assist with the audio quality.
Mark Novak, Fire Chief, reported on the fire occurring in southwest Colorado noting that four
Vail firefighters are assisting over the next couple of weeks. He noted he would present an
update about July 4 fireworks at the June 19 meeting.
4. Presentations / Discussion
4.1. 2018 Open Lands Plan Update (PEC17-0049)
Presenter(s): Chris Neubecker, Interim Community Development Director, and Tom Braun,
Braun & Associates
Action Requested of Council: The Town Council is requested to consider a proposed update to
the 1994 Comprehensive Open Lands Plan, pursuant to Section 12-3-7, Amendment, Vail Town
Code.
Background: The current Open Lands Plan is 24 years old, and needs updating. The goal of the
planning process was to update the 1994 Comprehensive Open Lands Plan to provide a
Town Council Meeting Minutes of June 5, 2018 Page 2
framework for effectively implementing actions to achieve Vail's goals for the preservation of
open lands, the development of trails, and the use of town lands. On April 26, 2018 the Planning
and Environmental Commission voted 5-0 to recommend that the Town Council adopt the 2018
Open Lands Plan Update, as presented.
Tom Braun, Braun Associates, Inc. noted the evening's presentation would be broad and
general and additional meetings would allow an opportunity to review more of the details of the
Comprehensive Open Lands Plan. His presentation addressed some of the following
components: Need for Update and Planning Process, Overview of 2018 OLP Update, PEC
Review, Key Discussion Points. See town council packet materials for full presentation.
Council requested that each Action Item be reviewed separately at a future meeting. The table
below shows the Action Plan and Implementation Steps:
SUMMARY OF RECOMMEN¢ED IMPLEMENTATION STEPS
vAork Prooram - Town staff to rmrae annuaayr with the Town Council to denne pnorrties and establish a wank program and txidget for
imolement the goats of me Cho ..�n Lands Plan
Fnvironmen,glty Sensarve t dnt;„j
Dewnated Open Space Board of Trustees - Assign menibefs to, and reconvLne, thrs Board
DL-wrix d Ooen snace -'mm assistance from a Citizens Task Force; analyze the 25 parcels that currentlf yuahty to be Designated ripen
Space and make recomnrerdaoons on which parcels, If any. srxwtd be cons4ered for desrgnaled Evaluate the Designated Open Space
ofocess to Identfy ootentnil Charter amendments that could irnofove the effectiveness of the program
rnsrvafnrf FasemEy's - ,VVith assistance from a Cdrzens Task Force, evaluate the aDpfwtateness of establishing conservation
easements on Town -awned lands and idefn% ands that could bcKWIt tro m protection by conservation easement
Action Plan - Reach cxrl to owners of envuonnienl,4 sensrlrre lands ndentnfied for acquisition or protection on the Action Plan, monitor the
avalt&P of such oarceis
Townwned Lands and Use of Lands
BrOQrversrty - Initiate a comprehensive study of lands containing imDWwt biodrversity values, such as vegetation, aquatic resources,
riparian and wildlife habdat, to understand! exrshng cord(!iars to identity programs for the enhancement of these resources Deveiop formal
ii��K��„ for the rVanawnwnt Qf T owned Lands fc rversgy
h4antenancP of Town -owned i anr#5 Dev a pr I ..1M for maintenance of the Town's open Lbnds. open space and trails Identify funding
requirements for such programs
Wildfire and Safery - Coordinate the efforts of Vail Fire 6 Emergency Services to manage vegetation to minimize the potential threat of
vlldfife in and around Vac with other Town managernem efloris
Action Plan - Reach out to owners of parcels ndenhned W acquisition on the Action Plan, monitor the availability of such parcels.
Trails
Peibttc Edicalm • Implement a pubkc education pm7am addressing how tray use affects wildlife, the importance of respecting trail
closures. and how to be respectful and sensitive to wikPube resources wtuen using "its
W *dole HaNtat Enharncernent - Work with Colorado Parks and W*hle and the United States Forest Service to collaborate on prograns to
enhance wildlife habdal
&sonal Trad Closures,- Work with Colorado Parks and Wildlife and the United Stales Forest Service to improve compliance with season
closures via ratan, enlcxcament and nstaNatiori of Yates at traifieads.
Trat Plan - 'nl ate a cemprehenskve t4h plan process to ncbide the evaluation and tuulner study of trail ideas identified in this Plan jr d a
comprehensive environmental and w"fe analysls to be used in future dedson-making regarding any new trait development.
Trail -free Zones - As an element of the compreherisive environmental and wit We wa'ysts, rerne the reconi mended trail -free zones
iden tfied on the Conceptual Trails Plan and coordnate with the Urmted States Forest Service on actions that could be taken to establish Irad-
free zones.
Action Plan - As may be necessary depending upon the outcome of detailed trail planning, reach out to owners of parcels indentified for the
acgla53hon of easements netessar� for trait oeveloprrient
Cottaboraoorls - As may be appropriate, coordinate with other organizalnons such as Vast Resorts and Ea" County on :he ptannng and
evaluation of potential new traits.
Comrritinity Ou tread- Establish outreach programs targeted to bode locals and vts". to provide information on trios use, trail etiquette
aril trail opportunities in the area
SxyQw and Wavfindeng - Evaluale existing signage, wayhnding and maps and prepare a coovrehensive program for improvxig signaw
Existing Tra*ieads - Work with the limited States Forest Semce on the maintenance and -. .v—,;,,,, of existing trafk4 and traoln"cls.
Invoke other stakeholders in this eftd
Town Council Meeting Minutes of June 5, 2018 Page 3
Other highlights from Braun's presentation included:
✓ Lands divided up into 1) environmentally sensitive lands, town -owned lands, use of lands,
trails, and action plan steps
✓ Top priority was protection of the lands
✓ Identified 16 environmentally sensitive land parcels for acquisition or protection
✓ Consider use of "conservation easements" and expanded use of designated open space
✓ Trails were a priority with public discussions and great sensitivity to wildlife and the
environment was a priority
✓ Related to trails were numerous recommendations which included 1) trail -free zones, 2)
public outreach/education; 3) enforcement of seasonal trail closures, 4) habitat
enhancement
✓ Identified some criteria when evaluating trail idea concepts
Mayor Chapin invited public comment at this time.
Bill Hoblitzell, resident of Minturn and Vail Valley Mountain Bike Association, thanked and
praise town staff and Tom Braun for their efforts with the process and plan and noted his
support of the draft document.
Jim Daus, Executive Director, Eagle Valley Land Trust, expressed appreciation to those
working on the updates including all the stakeholders; he spoke about the role of the land trust
and conservation easements. He noted several discrepancies with the language and offered
to assist in getting clarity on what their group offers.
Pete Seibert, Jr. 2381 Upper Traverse Way, expressed appreciation to those involved in the
project and asked about how to get from the silver to gold with the mountain biking
designation. He requested that the vision of the trails be defined, that there is a process that
protects the wildlife and the user, and that there is a developed protocol and process for
reviewing trails and this needs to be consistent, Including existing social trails — i.e. the Vail
trail.
Chapin noted there would be more detailed council review and discussion as well as public
input allowed with the upcoming summer meetings. There next discussion would occur June 19
at which time a proposed "roadmap" for the review process would be presented.
5. Action Items
5.1. Exploratory Discussion for Survey Concerning Natural Area Preservation
Rezoning (Middle Creek Subdivision)
Presenter(s): George Ruther, Housing Director
Action Requested of Council: Does the Vail Town Council authorize the expenditure of up to
$7,500 to complete a more in depth analysis of the Tract A, Middle Creek Subdivision property
to obtain additional objective information and data?
Background: On April 17, 2018, the Vail Town Council instructed staff to return to a future Town
Council meeting with an estimated cost to obtain more in depth objective information on the
property. Based upon initial probable cost estimates, up to $7,500 will be required to obtain the
next level of information.
Town Council Meeting Minutes of June 5, 2018 Page 4
Staff Recommendation: If the Vail Town Council wishes to better understand the feasibility of
residential development on the property in question, the town staff recommends the Town
Council authorizes the expenditure as requested to obtain additional objective information and
data.
Ruther presented the information that would help council determine if they wanted to move
forward with some exploration on a certain property; getting more objective data about the land
and development feasibility. Council provided some comments as follows:
✓ concern about spending the money to even consider rezoning the preservation area; why
would the town do this
✓ concern about moving forward with a review of only one location
✓ include this as part of the open lands plan update discussion
✓ review all natural area preservation properties at the same time
✓ having more info about parcels is better than not knowing anything about the parcels
Langmaid moved to authorize the expenditure of up to $7,500 to complete a more in depth
analysis of the Tract A, Middle Creek Subdivision property to obtain additional objective
information and data? Mason seconded the motion. Chapin invited public comment.
Diana Donovan, resident, explained that the property was zoned NAPD to protect the land
from development and development should not be an option on that site. Encourages the
town council to keep the balance and protect the lands that have been zoned accordingly.
The motion passed (4-3); Coggin, Foley, Langmaid, Mason supported the motion; Chapin,
Moffet, Bruno opposed the motion).
5.2. Town of Vail Resale Lottery Criteria Process Amendments — VLHA
recommendation to Vail Town Council
Presenter(s): George Ruther, Housing Director and Steve Lindstrom, Chair, Vail Local Housing
Authority
Action Requested of Council: Approve the resale lottery process as recommended and instruct
staff to return to the Vail Town Council public hearing on June 19th with a resolution adopting
the Town's resale lottery process for 2018.
Background: The Town's resale lottery process has remained unchanged for nearly 20 years.
During that time, many factors affecting housing and the resale lottery process have changed.
As a result, the Vail Town Council sought the advice of the Vail Local Authority on how best to
amend the resale lottery process. This agenda item identifies the amendments, enhancements
and improvements recommended by the Vail Local Housing Authority.
Staff Recommendation: The Town of Vail Housing Department recommends the Vail Town
Council provide instruction on how best to address lottery participation by owners of free market
residential property and instruct staff to return to the Town Council meeting on June 19th with a
resolution adopting proposed amendments to the resale lottery process.
George Ruther presented the agenda topic. Mary McDougall VLHA, was also present for the
discussion. Some of the topics discussed are outlined below, per the memo.
Town Council Meeting Minutes of June 5, 2018 Page 5
The Vail Local Housing Authority recommends the following point system:
❑Meet minimum lottery participation criteria = 1 lottery ticket
❑Vail resident = 1 lottery ticket
❑Vail resident for equal to or greater than 5 years = 1 lottery ticket
❑Employed in Vail = 1 lottery ticket
[-]Employed in Vail for equal to or greater than 5 years = 1 lottery ticket
Maximum Total 5 lottery ticket
There was also some discussion about the ability to participate in a resale lottery and purchase
a deed -restricted home, if selected, should the applicant presently own free-market residential
property in Eagle County. There was general consensus that the participation in the lottery
should not be curtailed or otherwise limited. Vail InDEED participants are eligible for
participation.
The unresolved question was whether a lottery winner could own multiple deed -restricted
properties, assuming the terms of the deed restrictions could be met. Possible answers to this
question included the 3 options below; there was support for the first suggestion:
1. No, the winner must sell the free-market property prior to taking possession of the deed -
restricted home.
2. Yes, if the winner agrees to deed -restrict the free market property, subject to Town Council
acceptance, prior to entering the lottery.
3. Yes, if the winner deed -restricts the free market property, subject to Town Council
acceptance, prior to taking possession deed -restricted property and maintain ownership of both
properties. To facilitate the discussion, it may be helpful for the Town Council to provided
answers to the following questions:
With general agreement about the recommendations, staff noted they would return on June 19
with the final lottery criteria.
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned
at 8:15 p.m.
Attest:
,0
?yleny, Tow k
Town Council Meeting Minutes of June 5, 2018
Ttfully dub itt.apin,kbAaybr
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