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HomeMy WebLinkAbout2018-06-05 Town Council MinutesVail Town Council Meeting Minutes Tuesday, June 5, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Travis Coggin Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Greg Clifton, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk Citizen Participation Taylor Gardarian, local resident, requested town council draft a letter supporting a gondola from West Vail to Eagle's Nest on Vail Mountain. John McMurtry, Colorado Snowsport Museum invited town council to attend the June 23 ribbon cutting of the newly renovated museum and thanked the town for its financial support. Caitlyn Murray and Jason Denhart, with Bravo! Vail, made introduction in their new roles as Executive Director and Vice President of Business Development. They thanked the town council for their support of Bravo! Vail and noted they would return with a preview of the upcoming season at the next meeting. 2. Consent Agenda 2.1. Minutes from May 1, 2018 meeting Moffet moved to approve the May 1, 2018 minutes; Foley seconded the motion and it passed (7-0). 2.2. Minutes from May 15, 2018 meeting Moffet moved to approve the May 15, 2018 minutes; Foley seconded the motion and it passed (7-0). 2.3. Resolution No. 21, Series of 2018, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Eagle County Regarding Collection of Sales Tax on Vehicles Sold and Registered in the Town of Vail; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 21; Foley seconded the motion and it passed (7-0). Town Council Meeting Minutes of June 5, 2018 Page 1 2.4. Resolution No. 22 Series of 2018, A Resolution to support a partnership between the Town of Vail and ChargePoint, Inc. on the Alt Fuels Colorado DC Fast Charging Corridors Grant Program Moffet moved to approve Resolution No. 22; Foley seconded the motion and it passed (7-0). 1 was noted that Staff recommended the arrangement with Chargepoint, Inc. establishing a partnership for their application to the Alt Fuels Colorado DC Fast Charge Corridor Grant Program as this particular vendor is the preferred one on the 1-70 corridor. 2.5. Resolution No. 23, Series of 2018, A Resolution Approving a Mutual Aid Agreement Between the Town of Vail and Summit Fire and EMS Regarding Emergency Assistance; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 23; Foley seconded the motion and it passed (7-0). 3. Town Manager Report 3.1. Summer Parking Update Presenter(s): Greg Hall, Public Works Director Hall has presented an update about the impacts on summer parking with the change in charges to overnight parking. He presented an exempted lodging parking map that depicted the lodge locations that are currently eligible for any overnight stay voucher, parking at "no charge". There was some discussion about providing information to the restaurants/bars about the town's program to leave your car in the parking structure at no charge if one is unable to drive; staff would be proactive about sending the message to the business community (restaurants especially). There was also a request to keep the counts about how many vouchers are provided the guests. The program will be evaluated at the end of the season by the parking task force and town council members. Other updates: Krista Miller, Human Resources & Risk Management Director, presented an update about the recently installed acoustical panels installed to assist with the quality of sound in the meeting room. She also presented a device that would assist with the audio quality. Mark Novak, Fire Chief, reported on the fire occurring in southwest Colorado noting that four Vail firefighters are assisting over the next couple of weeks. He noted he would present an update about July 4 fireworks at the June 19 meeting. 4. Presentations / Discussion 4.1. 2018 Open Lands Plan Update (PEC17-0049) Presenter(s): Chris Neubecker, Interim Community Development Director, and Tom Braun, Braun & Associates Action Requested of Council: The Town Council is requested to consider a proposed update to the 1994 Comprehensive Open Lands Plan, pursuant to Section 12-3-7, Amendment, Vail Town Code. Background: The current Open Lands Plan is 24 years old, and needs updating. The goal of the planning process was to update the 1994 Comprehensive Open Lands Plan to provide a Town Council Meeting Minutes of June 5, 2018 Page 2 framework for effectively implementing actions to achieve Vail's goals for the preservation of open lands, the development of trails, and the use of town lands. On April 26, 2018 the Planning and Environmental Commission voted 5-0 to recommend that the Town Council adopt the 2018 Open Lands Plan Update, as presented. Tom Braun, Braun Associates, Inc. noted the evening's presentation would be broad and general and additional meetings would allow an opportunity to review more of the details of the Comprehensive Open Lands Plan. His presentation addressed some of the following components: Need for Update and Planning Process, Overview of 2018 OLP Update, PEC Review, Key Discussion Points. See town council packet materials for full presentation. Council requested that each Action Item be reviewed separately at a future meeting. The table below shows the Action Plan and Implementation Steps: SUMMARY OF RECOMMEN¢ED IMPLEMENTATION STEPS vAork Prooram - Town staff to rmrae annuaayr with the Town Council to denne pnorrties and establish a wank program and txidget for imolement the goats of me Cho ..�n Lands Plan Fnvironmen,glty Sensarve t dnt;„j Dewnated Open Space Board of Trustees - Assign menibefs to, and reconvLne, thrs Board DL-wrix d Ooen snace -'mm assistance from a Citizens Task Force; analyze the 25 parcels that currentlf yuahty to be Designated ripen Space and make recomnrerdaoons on which parcels, If any. srxwtd be cons4ered for desrgnaled Evaluate the Designated Open Space ofocess to Identfy ootentnil Charter amendments that could irnofove the effectiveness of the program rnsrvafnrf FasemEy's - ,VVith assistance from a Cdrzens Task Force, evaluate the aDpfwtateness of establishing conservation easements on Town -awned lands and idefn% ands that could bcKWIt tro m protection by conservation easement Action Plan - Reach cxrl to owners of envuonnienl,4 sensrlrre lands ndentnfied for acquisition or protection on the Action Plan, monitor the avalt&P of such oarceis Townwned Lands and Use of Lands BrOQrversrty - Initiate a comprehensive study of lands containing imDWwt biodrversity values, such as vegetation, aquatic resources, riparian and wildlife habdat, to understand! exrshng cord(!iars to identity programs for the enhancement of these resources Deveiop formal ii��K��„ for the rVanawnwnt Qf T owned Lands fc rversgy h4antenancP of Town -owned i anr#5 Dev a pr I ..1M for maintenance of the Town's open Lbnds. open space and trails Identify funding requirements for such programs Wildfire and Safery - Coordinate the efforts of Vail Fire 6 Emergency Services to manage vegetation to minimize the potential threat of vlldfife in and around Vac with other Town managernem efloris Action Plan - Reach out to owners of parcels ndenhned W acquisition on the Action Plan, monitor the availability of such parcels. Trails Peibttc Edicalm • Implement a pubkc education pm7am addressing how tray use affects wildlife, the importance of respecting trail closures. and how to be respectful and sensitive to wikPube resources wtuen using "its W *dole HaNtat Enharncernent - Work with Colorado Parks and W*hle and the United States Forest Service to collaborate on prograns to enhance wildlife habdal &sonal Trad Closures,- Work with Colorado Parks and Wildlife and the United Stales Forest Service to improve compliance with season closures via ratan, enlcxcament and nstaNatiori of Yates at traifieads. Trat Plan - 'nl ate a cemprehenskve t4h plan process to ncbide the evaluation and tuulner study of trail ideas identified in this Plan jr d a comprehensive environmental and w"fe analysls to be used in future dedson-making regarding any new trait development. Trail -free Zones - As an element of the compreherisive environmental and wit We wa'ysts, rerne the reconi mended trail -free zones iden tfied on the Conceptual Trails Plan and coordnate with the Urmted States Forest Service on actions that could be taken to establish Irad- free zones. Action Plan - As may be necessary depending upon the outcome of detailed trail planning, reach out to owners of parcels indentified for the acgla53hon of easements netessar� for trait oeveloprrient Cottaboraoorls - As may be appropriate, coordinate with other organizalnons such as Vast Resorts and Ea" County on :he ptannng and evaluation of potential new traits. Comrritinity Ou tread- Establish outreach programs targeted to bode locals and vts". to provide information on trios use, trail etiquette aril trail opportunities in the area SxyQw and Wavfindeng - Evaluale existing signage, wayhnding and maps and prepare a coovrehensive program for improvxig signaw Existing Tra*ieads - Work with the limited States Forest Semce on the maintenance and -. .v—,;,,,, of existing trafk4 and traoln"cls. Invoke other stakeholders in this eftd Town Council Meeting Minutes of June 5, 2018 Page 3 Other highlights from Braun's presentation included: ✓ Lands divided up into 1) environmentally sensitive lands, town -owned lands, use of lands, trails, and action plan steps ✓ Top priority was protection of the lands ✓ Identified 16 environmentally sensitive land parcels for acquisition or protection ✓ Consider use of "conservation easements" and expanded use of designated open space ✓ Trails were a priority with public discussions and great sensitivity to wildlife and the environment was a priority ✓ Related to trails were numerous recommendations which included 1) trail -free zones, 2) public outreach/education; 3) enforcement of seasonal trail closures, 4) habitat enhancement ✓ Identified some criteria when evaluating trail idea concepts Mayor Chapin invited public comment at this time. Bill Hoblitzell, resident of Minturn and Vail Valley Mountain Bike Association, thanked and praise town staff and Tom Braun for their efforts with the process and plan and noted his support of the draft document. Jim Daus, Executive Director, Eagle Valley Land Trust, expressed appreciation to those working on the updates including all the stakeholders; he spoke about the role of the land trust and conservation easements. He noted several discrepancies with the language and offered to assist in getting clarity on what their group offers. Pete Seibert, Jr. 2381 Upper Traverse Way, expressed appreciation to those involved in the project and asked about how to get from the silver to gold with the mountain biking designation. He requested that the vision of the trails be defined, that there is a process that protects the wildlife and the user, and that there is a developed protocol and process for reviewing trails and this needs to be consistent, Including existing social trails — i.e. the Vail trail. Chapin noted there would be more detailed council review and discussion as well as public input allowed with the upcoming summer meetings. There next discussion would occur June 19 at which time a proposed "roadmap" for the review process would be presented. 5. Action Items 5.1. Exploratory Discussion for Survey Concerning Natural Area Preservation Rezoning (Middle Creek Subdivision) Presenter(s): George Ruther, Housing Director Action Requested of Council: Does the Vail Town Council authorize the expenditure of up to $7,500 to complete a more in depth analysis of the Tract A, Middle Creek Subdivision property to obtain additional objective information and data? Background: On April 17, 2018, the Vail Town Council instructed staff to return to a future Town Council meeting with an estimated cost to obtain more in depth objective information on the property. Based upon initial probable cost estimates, up to $7,500 will be required to obtain the next level of information. Town Council Meeting Minutes of June 5, 2018 Page 4 Staff Recommendation: If the Vail Town Council wishes to better understand the feasibility of residential development on the property in question, the town staff recommends the Town Council authorizes the expenditure as requested to obtain additional objective information and data. Ruther presented the information that would help council determine if they wanted to move forward with some exploration on a certain property; getting more objective data about the land and development feasibility. Council provided some comments as follows: ✓ concern about spending the money to even consider rezoning the preservation area; why would the town do this ✓ concern about moving forward with a review of only one location ✓ include this as part of the open lands plan update discussion ✓ review all natural area preservation properties at the same time ✓ having more info about parcels is better than not knowing anything about the parcels Langmaid moved to authorize the expenditure of up to $7,500 to complete a more in depth analysis of the Tract A, Middle Creek Subdivision property to obtain additional objective information and data? Mason seconded the motion. Chapin invited public comment. Diana Donovan, resident, explained that the property was zoned NAPD to protect the land from development and development should not be an option on that site. Encourages the town council to keep the balance and protect the lands that have been zoned accordingly. The motion passed (4-3); Coggin, Foley, Langmaid, Mason supported the motion; Chapin, Moffet, Bruno opposed the motion). 5.2. Town of Vail Resale Lottery Criteria Process Amendments — VLHA recommendation to Vail Town Council Presenter(s): George Ruther, Housing Director and Steve Lindstrom, Chair, Vail Local Housing Authority Action Requested of Council: Approve the resale lottery process as recommended and instruct staff to return to the Vail Town Council public hearing on June 19th with a resolution adopting the Town's resale lottery process for 2018. Background: The Town's resale lottery process has remained unchanged for nearly 20 years. During that time, many factors affecting housing and the resale lottery process have changed. As a result, the Vail Town Council sought the advice of the Vail Local Authority on how best to amend the resale lottery process. This agenda item identifies the amendments, enhancements and improvements recommended by the Vail Local Housing Authority. Staff Recommendation: The Town of Vail Housing Department recommends the Vail Town Council provide instruction on how best to address lottery participation by owners of free market residential property and instruct staff to return to the Town Council meeting on June 19th with a resolution adopting proposed amendments to the resale lottery process. George Ruther presented the agenda topic. Mary McDougall VLHA, was also present for the discussion. Some of the topics discussed are outlined below, per the memo. Town Council Meeting Minutes of June 5, 2018 Page 5 The Vail Local Housing Authority recommends the following point system: ❑Meet minimum lottery participation criteria = 1 lottery ticket ❑Vail resident = 1 lottery ticket ❑Vail resident for equal to or greater than 5 years = 1 lottery ticket ❑Employed in Vail = 1 lottery ticket [-]Employed in Vail for equal to or greater than 5 years = 1 lottery ticket Maximum Total 5 lottery ticket There was also some discussion about the ability to participate in a resale lottery and purchase a deed -restricted home, if selected, should the applicant presently own free-market residential property in Eagle County. There was general consensus that the participation in the lottery should not be curtailed or otherwise limited. Vail InDEED participants are eligible for participation. The unresolved question was whether a lottery winner could own multiple deed -restricted properties, assuming the terms of the deed restrictions could be met. Possible answers to this question included the 3 options below; there was support for the first suggestion: 1. No, the winner must sell the free-market property prior to taking possession of the deed - restricted home. 2. Yes, if the winner agrees to deed -restrict the free market property, subject to Town Council acceptance, prior to entering the lottery. 3. Yes, if the winner deed -restricts the free market property, subject to Town Council acceptance, prior to taking possession deed -restricted property and maintain ownership of both properties. To facilitate the discussion, it may be helpful for the Town Council to provided answers to the following questions: With general agreement about the recommendations, staff noted they would return on June 19 with the final lottery criteria. There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 8:15 p.m. Attest: ,0 ?yleny, Tow k Town Council Meeting Minutes of June 5, 2018 Ttfully dub itt.apin,kbAaybr Page 6