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HomeMy WebLinkAbout2018-11-20 Town Council MinutesVail Town Council Meeting Minutes Tuesday, November 20, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Travis Coggin Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Greg Clifton, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Mery Lapin, Vail Resident, reported on the funding for the sculpture "Pete's Dream" stating citizens have raised $169,400 for the art work and anticipate another $5,000 - $10,000 2. Consent Agenda 2.1. Resolution No. 44, Series of 2018, A Resolution Approving the Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2019 through December 31, 2019 Moffet made a motion to approve; 2nd by Bruno; approved 6-1 (Foley opposed). 3. Town Manager Report 3.1. Town Manager Report Town Manager Greg Clifton reviewed his report with council asking if they were in support of sending a letter similar to the letter in his report from the Town of Avon to the Federal Communications Commission to advocate on behalf of cable franchise agreement and local High Five Access. Council agreed and asked Clifton to prepare a letter to be presented at the December 4th meeting. 3.1. "Delivering Housing - Sharing Vail's Housing Story with Tahoe/Truckee Region" Presenter: George Ruther, Director of Housing. Town Council Meeting Minutes of November 20, 2018 Page 1 Ruther shared with council his trip to Lake Tahoe and the Truckee Region where he spoke to several different groups about the Vail InDeed Program and the Chamonix housing development. 3.2. Update about Parking Structure Construction at Red Sandstone Elementary School Presenter: Greg Hall, Public Works Director Hall provided a brief update on the Red Sandstone parking garage stating most of the interior was complete, but the exterior East Tower was not yet finished. The parking equipment was to be delivered in the a few weeks along with the cameras. Hall noted the weather was working against the construction schedule. When asked about the Red Pass holders, Hall confirmed the Red Pass holders were to use the Lionshead Parking Structure until the Red Sandstone parking garage opens. 4. Presentations / Discussion 4.1. The Town of Vail staff to present their event feedback of the 2018 Colorado Classic. Presenter(s): Mia Vlaar, TOV Economic Development Director Ernest Saeger, TOV Special Event Coordinator, Randy Braucht, TOV Police Department, Chris Botkins, TOV Police Department Action Requested of Council: No action requested. Informational only. Background: On Tuesday, August 21st, 2018; members of the Town of Vail team met to review the just -completed 2018 Colorado Classic professional cycling event. The round -table format meeting was a forum to discuss the after -action review items and lessons learned from the event. Since August 21 st, the Vail Valley Foundation has presented an initial Colorado Classic event recap to Town Council and to several boards and commissions as follows: Town Council on October 16, the Commission on Special Events on November 7, the Vail Economic Advisory Council on November 13, and the Vail Local Marketing District Advisory Council on November 15, Saeger, Special Event Coordinator, provided a recap to council of the 2018 Colorado Classic and four key action items that should be considered if the event returned to Vail next year: 1. Identify potential modifications to the circuit course to reduce impacts to residents and visitors. 2. Improve the traffic management plan including and maintaining ingress/egress for the Lionshead Parking Structure. 3. Identify key traffic hold points and develop a method to release locations in a manner that poses no risk to race participants. 4. Develop key relationships with Colorado Department of Transportation to ensure accurate and consistent messaging for Interstate 70 users. Council asked for public comment. Mike Imhoff, Vail Valley Foundation, acknowledged there was room for improvement, but noted the type of race circuit directs the type of impacts. Imhoff stated a criterium race would have the least impact since its several laps around a closed circuit and produces high energy. Imhoff would be meeting with staff in early December to discuss any future race plans. Town Council Meeting Minutes of November 20, 2018 Page 2 4.2. Overview of 2018 Wildland Fire Year Presenter(s): Mark Novak, Vail Fire Chief; Paul Cada Wildland Fire Program Manager Action Requested of Council: Information Only Background: Staff will provide an overview of the 2018 Wildland Fire Year. Staff will also highlight current strategies and activities intended to reduce the risk of catastrophic wildland fire within the Town of Vail. Chief Novack spoke to council about the fire environment changing over time and becoming larger and more impactful on communities. Some of the fire impacts and threats include: direct impacts on homes, businesses and infrastructure; flash flooding and debris flow in Gore Creek; diminished wildland habitat; recreational and tourism impacts of area closures, smoke, hazmat issues and ability to recover. Wildland Fire Program Manager Paul Cada stated staff had been working on a Community Wildfire Protection Plan since early this year and it would be ready to present to council spring 2919. The Town has been covered by the County's protection plan, but the County's plan really didn't address Vail's needs. There have been some community comments that will also be incorporated into the plan. Additionally, Cada reviewed specific activities the fire department has been conducting over the year: ✓ Resilient landscapes — Intermountain Fuels and Forest Health; 11 acres of slash piled and burned and approximately 100 tons of slash removed. ✓ Curbside assessment program — year 2 of 5 rotation; 880 parcels assessed, new customer friendly report available, made direct contact with about 10% of occupants during assessments. ✓ Community Chipping - 134 calls for service, 300 hours of staff time, safe and more efficient method of slash disposal for homeowners. Chief Novak shared with council that his department has been working with been working with the Community Development Department and the Board of Appeals on an amended version of International Wildland Urban Interface Code; which addresses both construction and landscaping of new construction and significant additions. The goal is to prevent embers from catching a home on fire. Novack is working with other departments throughout the county determining if uniform fire restrictions could be modified when not applicable within the Town of Vail. Council asked about overhead powerlines being a risk in areas throughout Vail. Novack stated overall the Vail neighborhoods were in pretty could shape. Council member Langmaid requested the fire department to assess the Bellflower neighborhood. S. Action Items 5.1. First reading of Ordinance No. 21, Series 2018, an Ordinance Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses and Liabilities of the Town of Vail, Colorado for its Fiscal Year January 1, 2019 Through December 31, 2019. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Town Council Meeting Minutes of November 20, 2018 Page 3 Action Requested of Council: Approve or approve with amendments Ordinance No. 21, Series 2018. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2018. Clifton reviewed the budget philosophies which were discussed at the August 12, 2018 meeting. Additionally, Clifton reminded council the importance of reserve fund balances was to tenable the town to withstand unforeseen events and economic downturns. Halloran, Finance Director, reviewed the responses to some of council's questions from the November 6 meeting during an initial budget review concerning Council Contributions, Staffing and Housing Fund. Some council members questioned "gifting" $20,000 of tax payer's money to Red Sandstone Elementary School as another tax payer funded entity. Halloran reviewed staffing requests explaining the increase in fulltime employees occurred over a 10-year period and the majority of these increases since 2010 were specifically: • Events: 1 FTE • Welcome Center Operations: 4.6 FTE • Environmental Initiatives: 1 FTE • Added services for overnight parking, new and extended bus routes: 2.02 FTE • Housing: 1.15 FTE • Reinstatement of planners and inspectors: 2.5 FTE • Maintenance workers to support new town assets including the Red Sandstone Parking Garage and 1-70 underpass: 3.5 FTE • Innovation Officer: 1.0 FTE • Fire department restructuring, addition of West Vail Fire Station and Wild la nds/Forest Health Services: 5.5 FTE The General Fund Operations included a placeholder of $20,000 for an open-air community dinner outreach event to expand the Town Council's civic engagement activities. Council agreed for $10,000 community engagement placeholder. The Housing Fund was increased from $1.5 million to $2.5 million annually. Total revenues for the Town of Vail are projected at $67.9 million. Halloran explained the projected revenues were a 5.6% decrease from the 2018 forecast and a 1.4% increase from the 2017 actual results. 62% of the estimated $27/1 million in sales tax collections was budgeted to go toward General Fund operations and the remaining 38% to go towards the Capital Projects Fund. Halloran went on to review the budget notebook with council. Council discussed some of the 2019 contribution recommendations including • A request from the Vail Valley Foundation for $110,000 reimbursement for installation of a new videoboard at the Ford Park Amphitheater. Council agreed to pay $55,000.00 rather than $110,000. • Drones vs. fireworks. Council did not support $20,000 allocated for drones. • Nonprofit Operations. Some Council members questioned paying for "Operations" • Donating rental of the Donovan Pavilion to Red Sandstone Elementary for fund raising rather than $20,000. John King, Ski and Snowboard Club Vail, presented a brief video on the club's program. The Ski and Snowboard Club Vail requested a contribution of $500,000, which would be contributed over 5 years, to fund an expansion of Golden Peak. The expansion would allow Vail to host world class alpine events for women's downhill Super G. Town Council Meeting Minutes of November 20, 2018 Page 4 Public comment was called. ✓ Tom Talbot, Vail Resident, spoke in favor of the club receiving the contribution. ✓ Dick Cleveland, Vail resident, questions using tax payers' funds for a capital contribution for property outside of town limits. There would be little or no public access and did not benefit the community. There was no more public comment. Council agreed the organization is a plus to the town but they were not comfortable with spending taxpayer's money towards an area the Town does not own or control. Moffet made a motion to approve to approve Ordinance No. 21, Series for 2018 as amended; Foley seconded the motion passed 7-0. 5.2. Ordinance No. 22, Series 2018, First Reading, Ordinance providing for the levy assessment and collection of the town property taxes due for the 2018 tax year and payable in the 2019 fiscal year. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Ordinance No. 22, Series 2018. Background: The town is required by Colorado state law to certify the mill levy by December 25 of each year. Staff Recommendation: Approve or approve with amendments Ordinance No. 22, Series 2018. Moffet made a motion to approve Ordinance No. 22, Series of 2018; Foley seconded the motion passed by 7-0. 6. Public Hearings 6.1. Ordinance No. 20, Series of 2018, Second Reading, an ordinance amending Section 5-3-2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel burning device, concerning air pollution control. Presenter(s): Chris Neubecker, Planning Manager Action Requested of Council: Town Council shall approve, approve with modifications, or deny Ordinance No. 20, Series of 2018, based on the recommendation of the Community Development Department. Background: The current Municipal Code detailing Air Pollution Control and the specifications for solid -fuel burning devices (wood burning stoves) is out of date and does not accurately reflect the current Colorado Department of Public Health and Environment (CDPHE). The proposed ordinance will ensure that the Vail Town Code aligns with these state and national air quality standards. Town Council Meeting Minutes of November 20, 2018 Page 5 Staff Recommendation: The Community Development Department recommends amending Title 5, Chapter 3 of the Municipal Code to accurately reflect current and future air quality standards set forth by the Colorado Department of Public Health and Environment (CDPHE). Moffet made a motion to approve Ordinance No. 20, Series of 2018; Langmaid seconded the motion passed 7-0. 6.2. Ordinance No. 19, Series 2018, Second reading, an ordinance repealing and reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental properties (This item will be tabled until the December 4 meeting) Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and Licensing Administrator Action Requested of Council: Table second reading of Ordinance No. 19, Series 2018 to the December 4, 2018 Town Council meeting. Background: This ordinance proposes changes to the Short -Term Rental regulations effective March 1, 2018. Please see the attached memo for details. Staff Recommendation: Table second reading of Ordinance No. 19, Series 2018 to the December 4, 2018 Town Council meeting. Moffet made a motion to table Ordinance No. 19 Series of 2018; Foley seconded the motion passed 7-0. There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:38 p.m. Respectfully Submitted, Attest: apin, Ma or amm agel, Town erk ` 2 co INNi! Co \�t'O R AT Town Council Meeting Minutes of November 20, 2018 Page 6