HomeMy WebLinkAbout2018-11-20 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, November 20, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Greg Clifton, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Mery Lapin, Vail Resident, reported on the funding for the sculpture "Pete's Dream" stating
citizens have raised $169,400 for the art work and anticipate another $5,000 - $10,000
2. Consent Agenda
2.1. Resolution No. 44, Series of 2018, A Resolution Approving the Operating Plan and
Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2019 through
December 31, 2019
Moffet made a motion to approve; 2nd by Bruno; approved 6-1 (Foley opposed).
3. Town Manager Report
3.1. Town Manager Report
Town Manager Greg Clifton reviewed his report with council asking if they were in support of
sending a letter similar to the letter in his report from the Town of Avon to the Federal
Communications Commission to advocate on behalf of cable franchise agreement and local
High Five Access. Council agreed and asked Clifton to prepare a letter to be presented at the
December 4th meeting.
3.1. "Delivering Housing - Sharing Vail's Housing Story with Tahoe/Truckee Region"
Presenter: George Ruther, Director of Housing.
Town Council Meeting Minutes of November 20, 2018 Page 1
Ruther shared with council his trip to Lake Tahoe and the Truckee Region where he spoke to
several different groups about the Vail InDeed Program and the Chamonix housing
development.
3.2. Update about Parking Structure Construction at Red Sandstone Elementary
School
Presenter: Greg Hall, Public Works Director
Hall provided a brief update on the Red Sandstone parking garage stating most of the interior
was complete, but the exterior East Tower was not yet finished. The parking equipment was to
be delivered in the a few weeks along with the cameras. Hall noted the weather was working
against the construction schedule. When asked about the Red Pass holders, Hall confirmed the
Red Pass holders were to use the Lionshead Parking Structure until the Red Sandstone parking
garage opens.
4. Presentations / Discussion
4.1. The Town of Vail staff to present their event feedback of the 2018 Colorado
Classic.
Presenter(s): Mia Vlaar, TOV Economic Development Director Ernest Saeger, TOV Special
Event Coordinator, Randy Braucht, TOV Police Department, Chris Botkins, TOV Police
Department
Action Requested of Council: No action requested. Informational only.
Background: On Tuesday, August 21st, 2018; members of the Town of Vail team met to review
the just -completed 2018 Colorado Classic professional cycling event. The round -table format
meeting was a forum to discuss the after -action review items and lessons learned from the
event. Since August 21 st, the Vail Valley Foundation has presented an initial Colorado Classic
event recap to Town Council and to several boards and commissions as follows: Town Council
on October 16, the Commission on Special Events on November 7, the Vail Economic Advisory
Council on November 13, and the Vail Local Marketing District Advisory Council on November
15,
Saeger, Special Event Coordinator, provided a recap to council of the 2018 Colorado Classic
and four key action items that should be considered if the event returned to Vail next year:
1. Identify potential modifications to the circuit course to reduce impacts to residents and
visitors.
2. Improve the traffic management plan including and maintaining ingress/egress for the
Lionshead Parking Structure.
3. Identify key traffic hold points and develop a method to release locations in a manner that
poses no risk to race participants.
4. Develop key relationships with Colorado Department of Transportation to ensure accurate
and consistent messaging for Interstate 70 users.
Council asked for public comment.
Mike Imhoff, Vail Valley Foundation, acknowledged there was room for improvement, but noted
the type of race circuit directs the type of impacts. Imhoff stated a criterium race would have the
least impact since its several laps around a closed circuit and produces high energy. Imhoff
would be meeting with staff in early December to discuss any future race plans.
Town Council Meeting Minutes of November 20, 2018 Page 2
4.2. Overview of 2018 Wildland Fire Year
Presenter(s): Mark Novak, Vail Fire Chief; Paul Cada Wildland Fire Program Manager
Action Requested of Council: Information Only
Background: Staff will provide an overview of the 2018 Wildland Fire Year. Staff will also
highlight current strategies and activities intended to reduce the risk of catastrophic wildland fire
within the Town of Vail.
Chief Novack spoke to council about the fire environment changing over time and becoming
larger and more impactful on communities. Some of the fire impacts and threats include: direct
impacts on homes, businesses and infrastructure; flash flooding and debris flow in Gore Creek;
diminished wildland habitat; recreational and tourism impacts of area closures, smoke, hazmat
issues and ability to recover.
Wildland Fire Program Manager Paul Cada stated staff had been working on a Community
Wildfire Protection Plan since early this year and it would be ready to present to council spring
2919. The Town has been covered by the County's protection plan, but the County's plan really
didn't address Vail's needs. There have been some community comments that will also be
incorporated into the plan. Additionally, Cada reviewed specific activities the fire department
has been conducting over the year:
✓ Resilient landscapes — Intermountain Fuels and Forest Health; 11 acres of slash piled and
burned and approximately 100 tons of slash removed.
✓ Curbside assessment program — year 2 of 5 rotation; 880 parcels assessed, new customer
friendly report available, made direct contact with about 10% of occupants during
assessments.
✓ Community Chipping - 134 calls for service, 300 hours of staff time, safe and more efficient
method of slash disposal for homeowners.
Chief Novak shared with council that his department has been working with been working with
the Community Development Department and the Board of Appeals on an amended version of
International Wildland Urban Interface Code; which addresses both construction and
landscaping of new construction and significant additions. The goal is to prevent embers from
catching a home on fire.
Novack is working with other departments throughout the county determining if uniform fire
restrictions could be modified when not applicable within the Town of Vail.
Council asked about overhead powerlines being a risk in areas throughout Vail. Novack stated
overall the Vail neighborhoods were in pretty could shape. Council member Langmaid
requested the fire department to assess the Bellflower neighborhood.
S. Action Items
5.1. First reading of Ordinance No. 21, Series 2018, an Ordinance Adopting a Budget
and Financial Plan and Making Appropriations to Pay the Costs, Expenses and Liabilities
of the Town of Vail, Colorado for its Fiscal Year January 1, 2019 Through December 31,
2019.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager
Town Council Meeting Minutes of November 20, 2018 Page 3
Action Requested of Council: Approve or approve with amendments Ordinance No. 21, Series
2018.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2018.
Clifton reviewed the budget philosophies which were discussed at the August 12, 2018 meeting.
Additionally, Clifton reminded council the importance of reserve fund balances was to tenable
the town to withstand unforeseen events and economic downturns.
Halloran, Finance Director, reviewed the responses to some of council's questions from the
November 6 meeting during an initial budget review concerning Council Contributions, Staffing
and Housing Fund.
Some council members questioned "gifting" $20,000 of tax payer's money to Red Sandstone
Elementary School as another tax payer funded entity.
Halloran reviewed staffing requests explaining the increase in fulltime employees occurred over
a 10-year period and the majority of these increases since 2010 were specifically:
• Events: 1 FTE
• Welcome Center Operations: 4.6 FTE
• Environmental Initiatives: 1 FTE
• Added services for overnight parking, new and extended bus routes: 2.02 FTE
• Housing: 1.15 FTE
• Reinstatement of planners and inspectors: 2.5 FTE
• Maintenance workers to support new town assets including the Red Sandstone Parking
Garage and 1-70 underpass: 3.5 FTE
• Innovation Officer: 1.0 FTE
• Fire department restructuring, addition of West Vail Fire Station and Wild la nds/Forest
Health Services: 5.5 FTE
The General Fund Operations included a placeholder of $20,000 for an open-air community
dinner outreach event to expand the Town Council's civic engagement activities. Council agreed
for $10,000 community engagement placeholder. The Housing Fund was increased from $1.5
million to $2.5 million annually. Total revenues for the Town of Vail are projected
at $67.9 million. Halloran explained the projected revenues were a 5.6% decrease from the
2018 forecast and a 1.4% increase from the 2017 actual results. 62% of the estimated $27/1
million in sales tax collections was budgeted to go toward General Fund operations and the
remaining 38% to go towards the Capital Projects Fund. Halloran went on to review the budget
notebook with council.
Council discussed some of the 2019 contribution recommendations including
• A request from the Vail Valley Foundation for $110,000 reimbursement for installation of
a new videoboard at the Ford Park Amphitheater. Council agreed to pay $55,000.00
rather than $110,000.
• Drones vs. fireworks. Council did not support $20,000 allocated for drones.
• Nonprofit Operations. Some Council members questioned paying for "Operations"
• Donating rental of the Donovan Pavilion to Red Sandstone Elementary for fund raising
rather than $20,000.
John King, Ski and Snowboard Club Vail, presented a brief video on the club's program. The
Ski and Snowboard Club Vail requested a contribution of $500,000, which would be contributed
over 5 years, to fund an expansion of Golden Peak. The expansion would allow Vail to host
world class alpine events for women's downhill Super G.
Town Council Meeting Minutes of November 20, 2018 Page 4
Public comment was called.
✓ Tom Talbot, Vail Resident, spoke in favor of the club receiving the contribution.
✓ Dick Cleveland, Vail resident, questions using tax payers' funds for a capital contribution for
property outside of town limits. There would be little or no public access and did not benefit
the community.
There was no more public comment. Council agreed the organization is a plus to the town but
they were not comfortable with spending taxpayer's money towards an area the Town does not
own or control.
Moffet made a motion to approve to approve Ordinance No. 21, Series for 2018 as amended;
Foley seconded the motion passed 7-0.
5.2. Ordinance No. 22, Series 2018, First Reading, Ordinance providing for the levy
assessment and collection of the town property taxes due for the 2018 tax year and
payable in the 2019 fiscal year.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Ordinance No. 22, Series
2018.
Background: The town is required by Colorado state law to certify the mill levy by December 25
of each year.
Staff Recommendation: Approve or approve with amendments Ordinance No. 22, Series 2018.
Moffet made a motion to approve Ordinance No. 22, Series of 2018; Foley seconded the motion
passed by 7-0.
6. Public Hearings
6.1. Ordinance No. 20, Series of 2018, Second Reading, an ordinance amending
Section 5-3-2, Definitions, Vail Town Code, to amend the definition of a certified solid fuel
burning device, concerning air pollution control.
Presenter(s): Chris Neubecker, Planning Manager
Action Requested of Council: Town Council shall approve, approve with modifications, or deny
Ordinance No. 20, Series of 2018, based on the recommendation of the Community
Development Department.
Background: The current Municipal Code detailing Air Pollution Control and the specifications
for solid -fuel burning devices (wood burning stoves) is out of date and does not accurately
reflect the current Colorado Department of Public Health and Environment (CDPHE). The
proposed ordinance will ensure that the Vail Town Code aligns with these state and national air
quality standards.
Town Council Meeting Minutes of November 20, 2018 Page 5
Staff Recommendation: The Community Development Department recommends amending Title
5, Chapter 3 of the Municipal Code to accurately reflect current and future air quality standards
set forth by the Colorado Department of Public Health and Environment (CDPHE).
Moffet made a motion to approve Ordinance No. 20, Series of 2018; Langmaid seconded the
motion passed 7-0.
6.2. Ordinance No. 19, Series 2018, Second reading, an ordinance repealing and
reenacting Chapter 14 of Title 4 of the Vail Town Code, regarding Short Term Rental
properties (This item will be tabled until the December 4 meeting)
Presenter(s): Kathleen Halloran, Finance Director and Johannah Richards, Sales Tax and
Licensing Administrator
Action Requested of Council: Table second reading of Ordinance No. 19, Series 2018 to the
December 4, 2018 Town Council meeting.
Background: This ordinance proposes changes to the Short -Term Rental regulations effective
March 1, 2018. Please see the attached memo for details.
Staff Recommendation: Table second reading of Ordinance No. 19, Series 2018 to the
December 4, 2018 Town Council meeting.
Moffet made a motion to table Ordinance No. 19 Series of 2018; Foley seconded the motion
passed 7-0.
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at
9:38 p.m.
Respectfully Submitted,
Attest:
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Town Council Meeting Minutes of November 20, 2018 Page 6