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HomeMy WebLinkAbout2018-12-18 Town Council MinutesVail Town Council Meeting Minutes Tuesday, December 18, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Staff member absent: Citizen Participation There was no citizen participation. 2. Consent Agenda Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Travis Coggin Kevin Foley Kim Langmaid Jen Mason Greg Moffet Greg Clifton, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk Patty McKenny, Assistant Town Manager 2.1. Resolution No. 48, Series of 2018, A Resolution Approving an Art Installation Agreement Moffet made a motion to approve Resolution No. 48, Series of 2018. Foley seconded and the motion passed 7-0. 2.2. Resolution No. 49, Series of 2018, A Resolution Deferring the Regular Meeting of the Vail Town Council from January 1, 2019 to January 8, 2019 Moffet made a motion to approve Resolution No. 49, Series of 2018. Foley seconded and the motion passed 7-0. 2.3. Minutes from October 16, 2018 Moffet made a motion to approve October 16, 2018 meeting minutes with the correction to the cover page listing all council members were present at that meeting. Foley seconded the motion and it passed 7-0. 2.4. Minutes from November 6, 2018 Moffet made a motion to approve the November 6, 2018 meeting minutes. Coggin seconded the motion and it passed 7-0. Town Council Meeting Minutes of December 18, 2018 Page 1 2.5. Minutes from November 20, 2018 Moffet made a motion to approve the November 20, 2018 meeting minutes. Foley seconded the motion passed 7-0. 3. Town Manager Report Greg Clifton, Town Manager, reviewed his report and possible retreat dates with Council Council agreed to February 20, 2019 for the retreat. 4. Action Items 4.1. Ordinance No. 24, Series of 2018, An Ordinance Amending Section 12-23-2, Employee Generation and Mitigation Rates, Vail Town Code, to Amend the Example Employee Housing Unit Calculation. Presenter(s): Ashley Clark, Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 24, Series of 2018, upon first reading. Background: On October 3, 2017, the Vail Town Council adopted amendments to Section 12- 23-2, Employee Generation and Mitigation Rates, Vail Town Code, which established revised Employee Generation Rates by Type of Commercial Use. These changes included an increase in the number of employees per 1,000 feet of new net floor area for an eating and drinking establishment from 6.75 employees to 10.2 employees. In response to this change, a preexisting example provided in Section 12-23-2C must also be updated in order to be consistent with the changes made in 2017. There is no material change proposed to the existing policy. This ordinance will fix an error in the Town Code Staff Recommendation: The Community Development Department recommends that the Vail Town Council approve Ordinance No. 24, Series of 2018. Ashley Clark, Community Development Planner, stated there are no policy changes to the code. This ordinance was merely administrative. There was no public input. Moffet made a motion based upon the review of the criteria outlined in of Section III of the December 10, 2018 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality Bruno seconded the motion and it passed 7-0. Town Council Meeting Minutes of December 18, 2018 Page 2 4.2. Slifer Plaza Fountain Design Update and Request to Award Contract Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect Action Requested of Council: Direct the Town Manger to enter into a design -build contract in a form approved by the Town Attorney with BrightView Landscape Development Inc. for the design and reconstruction of the Slifer Plaza Fountain in the amount of $1,343,806. Background: On September 4, 2018, Council directed staff to utilize the 2016 fountain design, with additional safety enhancements, as a natural fountain that anticipates play activities. The BrightView proposal for Design -Build Services for the Slifer Plaza Fountain includes design development and construction documents coordinated between landscape architects and fountain construction group to maximize value and constructability as well as fountain construction including removal and salvage for reuse of existing boulders, demolition of existing fountain basin and removal of existing pump and filter system, all required plumbing, pumps, filters, controls and electrical, construction of new fountain basin utilizing salvaged boulders, landscaping, irrigation, fountain start up, testing and warranty. Todd Oppenheimer, Capital Project Manager/Landscape Architect, presented to Council an updated design for the Slifer Plaza Fountain. Oppenheimer noted the new design was similar to the existing fountain, but improved the action of water and was safer for guests to use. The design showed an upper pool which cascaded to the lower pool and stone edges were flushed with the pavement. Langmaid asked about the surface of the fountain. Oppenheimer stated the surface is ruff making it not slippery when walked on. Foley confirmed everything would be replaced on the new fountain since the old fountain us leaking. Moffet confirmed the contract amount. Mason requested the contractor to be aware of the special events that would be occurring during construction. There was no public input. Moffet made a motion to direct the Town Manager to enter into a design build contract with BrightView Landscape and Development Inc in the amount of $1,343,806. Foley second the motion and it passed 7-0. 5. Public Hearings 5.1. Ordinance No. 23, Series of 2018, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Fund, Marketing Fund, Heavy Equipment Fund and Dispatch Services Fund. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 23, Series 2018. Staff Recommendation: Approve or approve with amendments Ordinance No. 23, Series 2018. Smith reviewed Ordinance No. 23, Series of 2018 with council since the first reading confirming the $5,000 was not included for the Vail International Hockey Club and there were no changes. Town Council Meeting Minutes of December 18, 2018 Page 3 There was no public input. Langmaid asked about STEM lab funding requested from Red Sandstone. Bruno stated Council denied the funding in the 2019 budget because the Town had previously provided Red Sandstone a one time donation to initiate the program. Bruno noted Council offered the use of the Donovan Pavilion for fundraising efforts. Council discussed the $5000 request from the hockey club. Bruno pointed out the lack of Vail kids on the list traveling to China. Mason stated she would not support the $5k request after receiving several calls from citizens who complained about hockey club's for girls hockey. Langmaid made a motion to add a $20,000 award to Red Sandstone Elementary School to support its STEM lab. Foley second the motion and it passed 4-3 (Moffet, Bruno, Chapin opposed). There being no further business to come before the council, Foley moved to adjourn the meeting and Moffet seconded the motion which passed (7-0) and the meeting adjourned at 6:39 p.m. Attest: Tatum -Plagel, Town -clerk Res tfully `ibi ave Chapin, �Ia CCO b oRao N Town Council Meeting Minutes of December 18, 2018 Page 4