HomeMy WebLinkAbout2018-01-02 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, January 2, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Greg Clifton, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
1. Citizen Participation
There was no citizen participation at this time.
2. DRB/PEC
2.1. DRB / PEC Update
Presenter(s): Chris Neubecker, Planning Manager
No were no questions about the report on the meetings.
3. Information Updates
3.1. November Sales Tax Memorandum 5 min.
3.2. October 2017 Vail Business Review Memorandum
3.3. 3rd Quarter Investment Report
3.4. December Revenue Update
There were no additional comments about the update.
4. Consent Agenda
4.1. Resolution No. 1, Series of 2018, Resolution Designating a Public Place within the Town
of Vail for the Posting of Notice for Public Meetings of the Vail Town Council, Planning and
Environmental Commission, Design Review Board, and other boards, commissions, and
authorities of the Town of Vail
Moffet moved to approve Resolution No. 1, Series of 2018; Bruno seconded the motion and it
passed. Foley asked if the meeting agendas could be posted at additional locations, possibly
the Vail Library. The motion passed (7-0).
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4.2. Resolution No. 2, Series of 2018, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail and Eagle County Housing and Development Authority
Regarding Certain Housing Services to be Provided to the Town of Vail, and Setting Forth
Details in Regard Thereto
Moffet moved to approve Resolution No. 2, Series of 2018; Bruno seconded the motion. It was
noted that the expense would not exceed $9,100 and the 2% expense associated with
administrative services provided for the deed restricted units would be a pass -through account
and not an out-of-pocket expense.
4.3. Minutes from November 21, 2017 meeting
Bruno moved to approve the November 21, 2017 minutes; Foley seconded the motion and it
passed (6-1; Moffet abstained).
4.4. Minutes from December 5, 2017 meeting
Moffet moved to approve the December 5, 2017 minutes; Foley seconded the motion and it
passed (7-0).
5. Town Manager Report
5.1. Town Manager Report
There were no comments or questions about the report.
6. Presentations / Discussion
6.1. Vail Local Housing Authority Semi-annual Vail Housing 2027 Report Update
Presenter(s): Steve Lindstrom, VLHA Chairman
Action Requested of Council: Informational Update Only
Background: In accordance with the Vail Housing 2027 Strategic Plan, adopted September 6,
2016, the Vail Local Housing Authority (VLHA) presents the following summary of progress to
date.
James Wilkins and Molly Morales were present with Chairman Steve Lindstrom of the Vail Local
Housing Authority. The presentation was made and it was noted they would update the town
council two times per year. Updates excerpts from the council packet memo are below:
New Deed -Restricted Units
✓ Chamonix Vail -- 32 for -sale townhomes under construction
✓ Marriott Residence Inn — 96 apartments approved (in pre -development)
✓ Solar Vail — 65 apartments approved (in pre -development)
✓ Mountain View — 15 apartments approved (in pre -development)
✓ 3-5 individual existing homes/condominiums in deed restriction purchase process
Other opportunities
✓ Vail Resorts East Vail site re -zoned to Housing
✓ Several Town -owned and privately -owned parcels in preliminary review
✓ West Vail commercial area Master Plan to begin
✓ Out-of-town sites under investigation/discussion
✓ Several individual unit owners in discussion for deed restriction purchases
Their summary included comments about the following: 1) the method and the means of the
implementation of the strategic plan with descriptions of the use of the VLHA as its acting
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agenda, 2) the deed restriction focus, 3) the funding commitment, and 3) the development of a
housing department within the organization. Lindstrom requested further discussion about
policies that address housing and would like all stakeholder groups associated with making
housing decision to attend. He asked that all town boards and commissions be aligned with the
housing strategic plan. He thanked George Ruther for his leadership with the recent
development and furthering of the goals of the housing program. The Town Manager noted the
housing director job description would be posted within the next few days. Town Council
comments on some of the following topics:
✓ Interested in knowing the road blocks for obtaining the deed restrictions
✓ Requested exploration of a marketing effort for the attainable and workforce housing market
✓ Balance housing projects with the "right' locations that prioritize other Vail initiatives, i.e. the
environment
Stephen Connelly, resident, expressed some additional thoughts about the housing strategies,
i.e. STR and deed restriction programs.
Action Items
7.1. Resolution No. 3, Series of 2018, A Resolution Setting an Annual Fee for the
Licensing of Short -Term Rentals; and Setting Forth Details in Regard Thereto
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve, approve with amendment and deny Resolution No. 3,
Series of 2018
Finance Director Halloran presented the resolution suggesting the annual application fee for a
Short -Term Rental license and any renewal application for a Short -Term Rental license as
$150.00 for each Short -Term Rental Property. She noted there was an equity check with other
TOV licensing fees and it was consistent in the range. There was some discussion about the
penalty and fees imposed if there was not compliance. Moffet moved to approve Resolution No.
3, Series of 2018, A Resolution Setting an Annual Fee for the Licensing of Short -Term Rentals, -
and Setting Forth Details in Regard Thereto; Bruno seconded the motion. Public input was
invited and Stephen Connelly, resident, expressed the need for education which would hopefully
result in great participation combined with the reasonable rate for licensing. He noted that has
the program rolls out there could always be change made later. The motion passed (7-0).
Public Hearings
8.1. Ordinance No.17, Series of 2017, Second Reading, Ordinance Amending Sections
5-11-7 and 12-11-3 of the Vail Town Code related to vegetation removal for wildfire
mitigation purposes
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: Approve, Approve with Conditions or Deny Ordinance No. 17,
Series of 2017 on 2nd Reading.
Background: This is a proposal to clarify and codify existing standard operating procedures
related to vegetation removal. The Town of Vail currently requires a Design Review Board
(DRB) permit for the removal of vegetation, including trees, when not associated with another
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development application. The Town of Vail Fire and Emergency Services Department also
issues permits for vegetation removal through a Wildfire Hazard Assessment as part of the Fire
Adapted Vail Program or through the town's abatement provisions for dangerous or diseased
trees. The proposal eliminates the requirement for a DRB permit following a recommendation by
the Wildland Coordinator concerning vegetation removal.
Staff Recommendation: The Vail Town Council approved Ordinance No. 17, Series of 2017 on
December 19, 2017 by a vote of 5-2-0 (Langmaid and Mason opposed).
Chapin opened the public hearing. Spence presented the ordinance noting the legislation was
presented as a means of streamlining the process for permitting. Mason and Langmaid
expressed concerns about impacts of tree removal during certain bird nesting times of the year.
It was suggested that there would be public outreach and education to inform those against
those timeframes. Other suggestions included:
✓ include the preferred dates on the application form
✓ include the info on other Town of Vail marketing products
✓ use a holistic approach in drafting legislation
✓ increase penalties if the ordinance is violated
✓ request for an annual report about the permitting
Chapin noted the public input they received from Diana Donovan, resident. Stephen Connelly,
resident, noted the FFD has assisted in this regard and suggested using BFAG and Walking
Mountain Science Center for education and outreach about the birds. Moffet moved to
Ordinance No.17, Series of 2017, Second Reading, Ordinance Amending Sections 5-11-7 and
12-11-3 of the Vail Town Code related to vegetation removal for wildfire mitigation purposes.
Bruno seconded the motion and it passed (7-0).
8.2. Ordinance No. 22, Series of 2017, Second Reading, Ordinance Amending Title 7,
Chapter 3, Articles C and D of the Vail Town Code, regarding penalties for certain parking
violations
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 22,
Series of 2017 upon second reading.
Background: Pursuant to C.R.S. § 42-4-111, the Town of Vail (the "Town") is empowered to
regulate and restrict the stopping, standing, or parking of vehicles within its jurisdiction.
Pursuant to Article XX, § 6(h) of the Colorado Constitution, the Town is empowered to collect,
enforce, and impose fines and penalties for the violation of its local laws.
Chapin introduced the ordinance with some brief discussion. Moffet moved to approve
Ordinance No. 22, Series of 2017, Second Reading, Ordinance Amending Title 7, Chapter 3,
Articles C and D of the Vail Town Code, regarding penalties for certain parking violations.
Bruno seconded the motion. Chapin opened the public hearing; no comments were made. The
motion passed (7-0).
8.3. Ordinance No. 23, Series of 2017, Second Reading, An Ordinance Amending
Chapter 9 of Title 1 of the Vail Town Code by the Addition of a New Section 1-9-8(E)
Regarding the Use of Collection Agencies to Collect Unpaid Fines and Costs.
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Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with modifications or deny Ordinance No. 23,
Series of 2017 upon second reading.
Background: House Bill 16-1311 was signed into law on June 10, 2016, amending C.R.S. § 18-
1.3-702 and prohibiting municipal courts from issuing a warrant for a defendant's failure to pay
money, failure to appear to pay money, or failure to appear at any post -sentencing court
appearance wherein the defendant was required to appear if he or she failed to pay a monetary
amount. The Town of Vail (the "Town") lacks the resources and expertise to collect past due
receivables internally, the Town Council has decided to permit the Town to employ the services
of private collection agencies to collect past due fines, penalties, costs, fees, surcharges and
restitution arising out of municipal court matters.
Chapin opened the public hearing. Town Attorney Mire noted the law was a result of the ACLU
actions which impacted holding defendants in jail for unpaid fines. The legislation permits the
Town to use private collections agencies moving forward. Moffet moved to approve Ordinance
No. 23, Series of 2017, Second Reading, An Ordinance Amending Chapter 9 of Title 1 of the
Vail Town Code by the Addition of a New Section 1-9-8(E) Regarding the Use of Collection
Agencies to Collect Unpaid Fines and Costs. Bruno seconded the motion. Chapin opened the
public hearing; no comments were made. The motion passed (7-0).
9. Matters from Mayor, Council and Committee Reports
Several topics were reviewed as follows:
■ Parking Task Force meeting to January 11
■ The lantern walk was a huge success; thanks to Molly Eppard, AIPP Coordinator, and Doe
Browning, whose efforts supporting the event were amazing.
■ Congrats to Battle Mountain High School Track Team for placing at Nationals.
■ Kudos to Vail Skating Club for their great performances for the community.
■ The express bus schedule is confusing.
■ Skiing with the Eagle County Elected Officials take place on Friday.
■ Explore a property tax rebate for locals who live in Vail.
■ The VVMC and Evergreen Lodge closed on their land swap.
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Bruno seconded the motion which passed (7-0) and the meeting adjourned
at 7:25 p.m.
Attest:
Ztt3cenny, T lerk
Res ully Sub it
ida e hapin, M or
Town Council Meeting Minutes of January 2, 2018 Page 5