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HomeMy WebLinkAbout2018-01-16 Town Council MinutesVail Town Council Meeting Minutes Tuesday, January 16, 2018 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Members Absent Staff members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Travis Coggin Kim Langmaid Jen Mason Greg Moffet Kevin Foley Greg Clifton, Town Manager Matt Mire, Town Attorney Tammy Nagel, Deputy Town Clerk 1. Citizen Participation There was no citizen participation at this time. 2. Consent Agenda 2.1. Resolution No. 6, Series of 2018, A Resolution Appointing a Board of Directors to the Chamonix Vail Owners Association; and Setting Forth Details in Regard Thereto. 2.2. Resolution No. 7, Series of 2018, A Resolution Approving a Lease Agreement Between the Town of Vail and the Colorado Snowsports Museum and Hall of Fame; and Setting Forth Details in Regard Thereto. Moffet moved to approve the consent agenda; Bruno seconded the motion and it passed (6-0). 3. Town Manager Report 3.1. Town Manager Report Presenter(s): Greg Clifton, Town Manager Clifton noted the upcoming joint meetings with the Eagple County Commissioners on February 201h and with the Vail Recreation District on March 20t . 4. Action Items 4.1. Agreement and Memo of Understanding between Town of Vail, Colorado and Yamanouchi-machi Japan Presenter(s): Patty McKenny, Town Clerk and Souichi Nakamura, Interpacfic Network Corporation Town Council Meeting Minutes of January 16, 2018 Page 1 Action Requested of Council: Consideration of the agreements and formal action. Background: Mayor Yoshitaka Takefushi and Governor Shuichi Abe have invited Town of Vail officials to Yamanouchi-machi and Nagano Prefecture Japan, for an exploration visit this month (January 20-26, 2018). This visit is a follow up to the Japan delegation's visit last August. Vail and Japan officials continue to evaluate an exchange program between the two mountain resort communities. The proposed agreements help to outline exchange programming possibilities related to tourism, environmental sustainability, and other topics of mutual interest. McKenny provided a brief review of the amendments to the proposed agreements between Yamanouchi-machi, Nagano Prefecture Japan and the Town of Vail. McKenny explained the first document change was in the name which referenced the relationship. There was a translation concern with "sisterhood" and the Japanese officials recommended the name be changed to Global Friendship Exchange as it provided clarity to the relationship and programing. The second change included consideration of two documents instead of one. McKenny noted the breakout of the information would provide for an easier format to understand the agreement by separating the focus and objectives of the relationship from the details of the programming. There were no legal changes. Nakamura noted on the trip the delegations for Yamanouchi-machi and Nagano Prefecture Japan would be sharing ideas on tourism and environmental sustainability. Japan will be hosting the 2020 Olympics and the council members attending the trip would be visiting the Japanese Sports Agency which oversees all international sports teams for both professional level and K-12. Council thanked McKenny and Nakamura for all the efforts in ensuring a successful trip Bruno made a motion to approve the Global Friendship Exchange Agreement Between the Yamanouchi-Machi, Nagano Prefecture, Japan and the Town of Vail, State of Colorado, United Stated of America and the Global Friendship Exchange Memo of Understanding ("MOU") Between the Yamanouchi-Machi, Nagano Prefecture, Japan and the Town of Vail, State of Colorado, United States of America; Mason seconded the motion and it passed (6-0). 4.2. Ordinance 1, Series 2018 amending Section 7-4-4 of the Vail Town Code to prohibit operation of Electronic Personal Assistive Mobility Devices on Bike and Pedestrian Paths and in Vail Village and Lionshead Village Presenter(s): Gregg Barrie, Town of Vail Senior Landscape Architect Action Requested of Council: Continue the discussion on the use of EPAMDs in Vail and provide direction to staff Background: See Staff Memorandum Staff Recommendation: Vail provides visitors and guests with a variety of recreational opportunities. It is important that those opportunities occur in an environment that is safe for all. Staff would suggest that there may be ways to address the Council's concerns in regards to the use of EPAMDs on Vail's recreation trails and in pedestrian areas without a complete ban. The staff recommendation is to set guidelines for EPAMD use that aim to address Council concerns. Staff then recommends revisiting this issue in mid -summer to ensure those guidelines are successful and are being followed. Similar to the electric assisted bicycle discussion, this can be Town Council Meeting Minutes of January 16, 2018 Page 2 revisited annually if needed. If, however, the Council determines that more restrictive regulations are in order at this time, staff has prepared a draft ordinance for approval or approval with modifications as directed. The draft is included as Attachment A. Barrie introduced the subject and noted that Jim Callan, owner of Vail Segway, was present to provide an overview of the operations of his business. In 2011 the Town Council passed Ordinance No. 13 which prohibited the use of EPAMDs in some areas of town such as the Vail Nature Center, the Betty Ford Alpine Garden, on the village streamwalk, in children's playgrounds, turf areas, natural/unimproved areas and on streets and highways that are part of the state highway system. Callan reviewed the steps he took to ensure his business, Vail Segway, would be successful such as reviewing the current restrictions in the Vail Town Code, having certified EPAMD operators, and offering safe equipment to be used by the customers. Callan went onto say Vail Segways was the only authorized guided Segway tour provider in Colorado. Seth Valentine, Vail Segway employee, noted safety was the first priority when EPAMDs are being used and the equipment is only used for group tours not for individual use. Barrie reported there had been no incident/accident reports filed with the Vail Police department. Council thanked Callan and his employees for coming to the meeting and presenting their business model, but there were safety concerns during busy times in the villages and guests being solicited to book a tour. Mayor Chapin asked for public comment at this time. Blondie Vucich, East Vail property owner, requested council to add Gore Valley Drive and the Gore Valley Trail through Katsos Ranch to be added to the list of prohibited areas for EPAMDs to operate. A guest from Texas stated she has asthma and Vail Segway was a great opportunity for her to experience the town without having medical concerns. Langmaid suggested placing a moratorium limiting any additional EPAMDs operating in town until a trial period could be conducted. Town Attorney, Matt Mire, affirmed legislation could be created limiting the number of operators in town. Moffet recommended maintaining the status quo regarding EPAMDs use and to review in 12 months unless there is a reason to address sooner. Council agreed to take no action at this time. 4.3. Resolution No. 5, Series of 2018, A Resolution of the Vail Town Council Approving an Amendment to the Development Agreement for Solar Vail Presenter(s): George Ruther, Director of Community Development Action Requested of Council: Approve, Approve with Modifications or Deny Resolution No. 5, Series of 2018 Background: On October 25, 2017 the Vail Town Council approved Resolution No. 35, Series of 2017, and a resolution approving a development agreement between the Town of Vail, the Vail Local Housing Authority and Sonnenalp Properties, Inc (the Parties"). Due to proposed changes to the method of construction of the new apartment building, the Parties mutually agree to Town Council Meeting Minutes of January 16, 2018 Page 3 amend the development agreement. The amendments adjust the completion dates of various obligations of the Parties but do not change the overall scope of improvements or responsibilities of the Parties. Staff Recommendation: The Community Development Department recommends the Vail Town Council approves Resolution No. 5, Series of 2018, as read. Matt Mire reviewed a change in the development agreement providing a firm date for the escrow. Moffet made a motion to approve Resolution No. 5, Series of 2018, a resolution of the Vail Town Council approving amendment to the development agreement for Solar Vail. Mason seconded the motion passed and it passed (6-0). There being no further business to come before the council, Moffet moved to adjourn the meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned at 7:23 p.m. Respec ully Sul;mitt r Attest: ave in, M iyor `s I Tam I, Deputy_T Clerk �F Co .. �C, `.' \ A Town Council Meeting Minutes of January 16, 2018 Page 4