HomeMy WebLinkAbout2018-01-16 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, January 16, 2018
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Members Absent
Staff members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Travis Coggin
Kim Langmaid
Jen Mason
Greg Moffet
Kevin Foley
Greg Clifton, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Deputy Town Clerk
1. Citizen Participation
There was no citizen participation at this time.
2. Consent Agenda
2.1. Resolution No. 6, Series of 2018, A Resolution Appointing a Board of Directors to the
Chamonix Vail Owners Association; and Setting Forth Details in Regard Thereto.
2.2. Resolution No. 7, Series of 2018, A Resolution Approving a Lease Agreement
Between the Town of Vail and the Colorado Snowsports Museum and Hall of Fame; and
Setting Forth Details in Regard Thereto.
Moffet moved to approve the consent agenda; Bruno seconded the motion and it passed (6-0).
3. Town Manager Report
3.1. Town Manager Report
Presenter(s): Greg Clifton, Town Manager
Clifton noted the upcoming joint meetings with the Eagple County Commissioners on February
201h and with the Vail Recreation District on March 20t .
4. Action Items
4.1. Agreement and Memo of Understanding between Town of Vail, Colorado and
Yamanouchi-machi Japan
Presenter(s): Patty McKenny, Town Clerk and Souichi Nakamura, Interpacfic Network
Corporation
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Action Requested of Council: Consideration of the agreements and formal action.
Background: Mayor Yoshitaka Takefushi and Governor Shuichi Abe have invited Town of Vail
officials to Yamanouchi-machi and Nagano Prefecture Japan, for an exploration visit this month
(January 20-26, 2018). This visit is a follow up to the Japan delegation's visit last August. Vail
and Japan officials continue to evaluate an exchange program between the two mountain resort
communities. The proposed agreements help to outline exchange programming possibilities
related to tourism, environmental sustainability, and other topics of mutual interest.
McKenny provided a brief review of the amendments to the proposed agreements between
Yamanouchi-machi, Nagano Prefecture Japan and the Town of Vail. McKenny explained the
first document change was in the name which referenced the relationship. There was a
translation concern with "sisterhood" and the Japanese officials recommended the name be
changed to Global Friendship Exchange as it provided clarity to the relationship and
programing. The second change included consideration of two documents instead of one.
McKenny noted the breakout of the information would provide for an easier format to
understand the agreement by separating the focus and objectives of the relationship from the
details of the programming. There were no legal changes.
Nakamura noted on the trip the delegations for Yamanouchi-machi and Nagano Prefecture
Japan would be sharing ideas on tourism and environmental sustainability. Japan will be
hosting the 2020 Olympics and the council members attending the trip would be visiting the
Japanese Sports Agency which oversees all international sports teams for both professional
level and K-12.
Council thanked McKenny and Nakamura for all the efforts in ensuring a successful trip
Bruno made a motion to approve the Global Friendship Exchange Agreement Between the
Yamanouchi-Machi, Nagano Prefecture, Japan and the Town of Vail, State of Colorado, United
Stated of America and the Global Friendship Exchange Memo of Understanding ("MOU")
Between the Yamanouchi-Machi, Nagano Prefecture, Japan and the Town of Vail, State of
Colorado, United States of America; Mason seconded the motion and it passed (6-0).
4.2. Ordinance 1, Series 2018 amending Section 7-4-4 of the Vail Town Code to
prohibit operation of Electronic Personal Assistive Mobility Devices on Bike and
Pedestrian Paths and in Vail Village and Lionshead Village
Presenter(s): Gregg Barrie, Town of Vail Senior Landscape Architect
Action Requested of Council: Continue the discussion on the use of EPAMDs in Vail and
provide direction to staff
Background: See Staff Memorandum
Staff Recommendation: Vail provides visitors and guests with a variety of recreational
opportunities. It is important that those opportunities occur in an environment that is safe for all.
Staff would suggest that there may be ways to address the Council's concerns in regards to the
use of EPAMDs on Vail's recreation trails and in pedestrian areas without a complete ban. The
staff recommendation is to set guidelines for EPAMD use that aim to address Council concerns.
Staff then recommends revisiting this issue in mid -summer to ensure those guidelines are
successful and are being followed. Similar to the electric assisted bicycle discussion, this can be
Town Council Meeting Minutes of January 16, 2018 Page 2
revisited annually if needed. If, however, the Council determines that more restrictive
regulations are in order at this time, staff has prepared a draft ordinance for approval or
approval with modifications as directed. The draft is included as Attachment A.
Barrie introduced the subject and noted that Jim Callan, owner of Vail Segway, was present to
provide an overview of the operations of his business. In 2011 the Town Council passed
Ordinance No. 13 which prohibited the use of EPAMDs in some areas of town such as the Vail
Nature Center, the Betty Ford Alpine Garden, on the village streamwalk, in children's
playgrounds, turf areas, natural/unimproved areas and on streets and highways that are part of
the state highway system. Callan reviewed the steps he took to ensure his business, Vail
Segway, would be successful such as reviewing the current restrictions in the Vail Town Code,
having certified EPAMD operators, and offering safe equipment to be used by the customers.
Callan went onto say Vail Segways was the only authorized guided Segway tour provider in
Colorado. Seth Valentine, Vail Segway employee, noted safety was the first priority when
EPAMDs are being used and the equipment is only used for group tours not for individual use.
Barrie reported there had been no incident/accident reports filed with the Vail Police
department.
Council thanked Callan and his employees for coming to the meeting and presenting their
business model, but there were safety concerns during busy times in the villages and guests
being solicited to book a tour.
Mayor Chapin asked for public comment at this time. Blondie Vucich, East Vail property owner,
requested council to add Gore Valley Drive and the Gore Valley Trail through Katsos Ranch to
be added to the list of prohibited areas for EPAMDs to operate. A guest from Texas stated she
has asthma and Vail Segway was a great opportunity for her to experience the town without
having medical concerns.
Langmaid suggested placing a moratorium limiting any additional EPAMDs operating in town
until a trial period could be conducted. Town Attorney, Matt Mire, affirmed legislation could be
created limiting the number of operators in town.
Moffet recommended maintaining the status quo regarding EPAMDs use and to review in 12
months unless there is a reason to address sooner.
Council agreed to take no action at this time.
4.3. Resolution No. 5, Series of 2018, A Resolution of the Vail Town Council Approving
an Amendment to the Development Agreement for Solar Vail
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, Approve with Modifications or Deny Resolution No. 5,
Series of 2018
Background: On October 25, 2017 the Vail Town Council approved Resolution No. 35, Series of
2017, and a resolution approving a development agreement between the Town of Vail, the Vail
Local Housing Authority and Sonnenalp Properties, Inc (the Parties"). Due to proposed changes
to the method of construction of the new apartment building, the Parties mutually agree to
Town Council Meeting Minutes of January 16, 2018 Page 3
amend the development agreement. The amendments adjust the completion dates of various
obligations of the Parties but do not change the overall scope of improvements or
responsibilities of the Parties.
Staff Recommendation: The Community Development Department recommends the Vail Town
Council approves Resolution No. 5, Series of 2018, as read.
Matt Mire reviewed a change in the development agreement providing a firm date for the
escrow. Moffet made a motion to approve Resolution No. 5, Series of 2018, a resolution of the
Vail Town Council approving amendment to the development agreement for Solar Vail. Mason
seconded the motion passed and it passed (6-0).
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned
at 7:23 p.m.
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