HomeMy WebLinkAbout2019-06-18 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, June 18, 2019
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Caitlynn Murray, Bravo! Vail, thanked Council and the Vail community for their support. This will
be Bravo! Vail's 32nd season!
Pete Siebert, thanked council for their support of Vail Valley Mountain Trails Alliance and
introduced Ernest Saeger as the Executive Director. Saeger spoke to council about a grant that
has helped fund the rerouting of the North Trail to address erosion.
2. Consent Agenda
2.1. Resolution No. 26, Series of 2019, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail and the Town of Gypsum for Electrical Inspection
Services.
Background: The State of Colorado, per C.R.S. 12-23-115, requires that electrical inspectors be
State licensed electricians. Therefore, in order to provide this service to Town of Vail customers,
we have a licensed electrician on staff to perform the proper inspections. However, when our
employee is not available for any reason (i.e.: vacation, injury/sick leave, etc.), we will be unable
to provide this service to our customers. Thus, we would like to enter into an agreement with the
Town of Gypsum to provide "backup coverage" on an as -needed basis.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 26, Series
of 2019.
Moffet made a motion to approve Resolution No. 26, Series of 2019; Bruno seconded the
motion passed (7-0).
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2.2. Resolution No. 27, Series of 2019, A Resolution Approving an Intergovernmental
Agreement Between the Town of Vail and the United States Department of Transportation
Office of the Assistant Secretary for Research and Technology Volpe National
Transportation Systems Center
Background: In recent years, parking lots and access roads to several of the area's most
popular trailheads have become congested, trails have become wider due to increased foot
traffic, and crowding has negatively affected the experiences of visitors and nearby neighbors to
these areas. In an effort to address these issues the Town of Vail and Volpe Center wish to
enter into an agreement for services related to transportation planning assistance and
implementation support
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 27, Series
of 2019.
Moffet made a motion to approve Resolution No. 27, Series of 2019 and authorize the Town
Manager to enter into an agreement with the United States Department of Transportation Office;
Bruno seconded the motion passed (7-0).
2.3. Forest Road Bridge Repair Contract Award
Background: Town staff received two bids for the Forest Road Bridge Repair project, with Icon,
Inc. the low responsible bidder. The project includes bridge wing wall repair, new approach rails
and pedestrian height bridge rails. The project will require a full bridge closure over Gore Creek
and traffic will be detoured to Vail Road. The project is within budget. The project is scheduled
to be completed between August 12 and September 27, 2019.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Icon, Inc. to complete the Forest Road Bridge Repair
project in the amount not to exceed $292,000.00.
Moffet made a motion to award the Forest Road Bridge Repair Contract to Icon Inc. and for the
Town Manager to enter into an agreement not to exceed $292,000.00; Bruno seconded the
motion passed (7-0).
2.4. Kinnikinnick Road Bridge Repair Contract Award
Background: Town staff received two bids for the Kinnikinnick Road Bridge Repair project, with
G.A. Western Construction Company the low responsible bidder. The project includes replacing
the existing bridge deck, new approach and bridge rails. The project will require a full bridge
closure over Gore Creek and traffic will be detoured to the east Kinnikinnick Road intersection
with the South Frontage Road. The project is within budget. The project is scheduled to be
completed between July 8 and September 27, 2019.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with G.A. Western Construction Company to complete the
Kinnikinnick Road Bridge Repair project in the amount not to exceed $330,350.00.
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Moffet made a motion to award the Kinnikinnick Road Bridge Repair Contract to G.A. Western
Construction Company and for the Town Manager to enter into an agreement not to exceed
`.• $330,350.00; Bruno seconded the motion passed (7-0).
2.5. Ground Engineering Bridge Road Agreement
Background: Staff received 1 submittal for the request for proposals to provide construction
inspection on the Bridge Road Bridge Replacement Project. This project is partially funded with
a $1,000,000.00 bridge replacement grant from the Colorado Department of Transportation for
the design and construction of the Bridge Road Bridge Replacement.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Ground Engineering to complete construction inspection
on the Bridge Road Bridge Replacement Project in the amount not to exceed $81,000.00.
Moffet made a motion to award the Bridge Road Agreement to Ground Engineering and for the
Town Manager to enter into an agreement not to exceed $81,000.00; Coggin seconded the
motion passed (7-0).
2.6. Buffehr Creek Road Quality Improvements Contract Award
Background: Town staff received three bids for the Buffehr Creek Road Water Quality
Improvements project, with Icon, Inc. the low responsible bidder. The uphill ditch along Buffehr
Creek Road above 1701 Buffehr Creek Rd has significant scour due to the steep grade of the
roadway. This scour discharges the sediment directly into Buffer Creek. To prevent this
sediment from entering Buffehr Creek the project includes installing 1,000 feet of curb and
gutter to prevent ditch erosion and 3 inlets with deep sumps to trap sediment. The project is
within the engineer's estimate.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Icon, Inc. to complete the Buffehr Creek Road Water
Quality Improvements project in the amount not to exceed $125,000.00.
Moffet made a motion to award the Buffehr Creek Road Quality Improvement contract to Icon,
Inc. and for the Town Manager to enter into an agreement not to exceed $125,000.00; Bruno
seconded the motion passed (7-0).
3. Town Manager Report
3.1. Town Manager Recruitment Update
Presenter(s): Krista Miller, HR & Risk Management Director
Krista Miller, HR and Risk Management Director, provided council with an update and timeline
for the hiring of a new Town Manager. The timeline anticipates interviews of finalists in
September.
3.2. Verbal Update on New Development Plan for Booth Heights
Presenter(s): Matt Gennett, Director of Community Development
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Chris Neubecker, Planner, provided a timeline and process of the application for Booth Heights.
This development is located in East Vail and the property owner is Vail Resorts. Community
Development is anticipating three meetings for review of the project. Review meetings by the
Planning and Environmental Commission are tentatively scheduled for June 24, July 8 and Aug.
12.
Greg Hall, Public Works Director, provided an update on several construction projects, including
warranty repairs at the Red Sandstone garage and the timeline for repairs to the Slifer fountain.
The Public Works Dept. recommended fencing the Slifer fountain and delaying construction to
happen after Labor Day weekend.
4. Presentations / Discussion
4.1. Civic Area Plan Update — Presentation of Four Master Plan Concepts, Rough Costs
and Revenue Potential
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Staff asks Council to review the presentation and provide direction
related to narrowing the four master plan concepts to two.
Background: The purpose of this work session is to share the four master plan concepts ideas
with the Town Council and receive direction from Council to narrow the number of concepts to
two. The project team will then share the design concepts through Engage Vail as well as "pop-
up" outreach events and stakeholder focus groups.
Staff Recommendation: No recommendation at this time.
Matt Gennett, Community Development Director, spoke to council briefly about the meetings the
group has had with the Vail Local Marketing District Advisory Committee and the Vail Economic
Advisory Committee.
Tom Braun, Braun and Associates, presented examples of multi -use facilities from other
communities, including Jackson Center for the Arts, Dairy Arts Center, Swiss Tech Convention
Center, Tobin Center for Performing Arts and Smith Center. The multi -use spaces could be
used for performing arts, conventions.
Lou Bieker, 4240 Architects, presented an overview of the four master plan concepts. The
scenarios offered a variety of uses for the charter bus lot and the municipal site. Other sites in
the study include the Lionshead parking structure, Dobson Arena and Vail Public Library.
• Concept 1: Included relocation of the S. Frontage Rd to align with Interstate 70; which
could create new possibilities for conference hotel and new police dept. at the current
municipal site. A small performing arts/community space and town hall would happen on
the charter bus lot. A demolition and rebuild of Dobson for ice with expanded event uses;
mixed -use at south side parking garage; add 160 incremental parking spaces on the
north side of the charter bus lot; and also included second story addition to Vail Public
Library. Cost estimates were $149M for this concept.
• Concept 2. Relocated town hall and police dept. to the charter bus lot; a demolition and
rebuild of Dobson with a practice ice rink and expanded event uses; mixed -use on south
Town Council Meeting Minutes of June 18, 2019 Page 4
side of parking garage; second story addition to library; conference hotel on municipal
site. The cost estimate for concept 2 was $167M
�► Concept 3: At the Charter Bus Let offered a civic conference center below grade,
performing arts/community space and parking on north side of Charter Bus Lot; mixed
use at south side of garage; horizontal renovation of Dobson, second story library
addition; rebuild existing muni building with housing on west side with private
development. The cost estimate for concept 3 was $158M.
• Concept 4: A conference hotel and parking on charter bus lot; mixed use on south side
of parking garage; second story library addition; rebuild Dobson ice and expanded event
uses; relocate S. Frontage Rd. with new muni building and new development on muni
bldg. site. The estimated cost estimate was $127M
The consultant team provided council with an overview of possible finance mechanisms that
could assist with paying for the civic area plan. Some of the funding mechanism included land
lease revenues, dedicated sales tax, dedicated lodging tax, use of town reserves, etc.
Council discussed the different concepts and costs associated with each. Council liked the idea
of moving the S. Frontage Rd. but felt it was too costly. Council was supportive of connectivity
and outdoor spaces and felt it was critical and good use of lot 10 near the hospital area, but not
to create another village core. Council was interested in getting more information regarding
programming for the library expansion. Council requested more information about the
Lionshead Structure "Wrap" and Dobson/2nd sheet of ice such as programming. When asked
about library expansion, Coggin said the Council would need to better understanding the
programming that would occur there. When asked about the parking structure wrap, Coggin
believed it would limit ability to redevelop parking structure in the future. Moffet was concerned
about the ability to absorb more retail space.
`.. Public Comment was called.
Margaret Rogers, Vail resident, did not think the Town should build and run a conference center
especially since the voters were against it. Need a multi use recreation center.
Bob Armour, Vail resident, cautioned against using fund balance or reserves to help pay for the
uses. He suggested placing pickle -ball courts on top of the library.
Andy Daly, Vail resident, suggested more dialogue was needed regarding the Lionshead
parking structure. Should another deck be added? Says moving ice rink to Ford Park might be
an interesting concept. He thinks a wrap on LH parking structure would add vitality. Daly also
commented on the concepts associated with muni building site and cautioned about the
difficulties that could be associated with a new conference hotel.
Public comment was closed.
Council thanked everyone for their comments.
4.2. Presentation of the 2019 Vail Community Housing Survey Results
Presenter(s): George Ruther, Housing Director, David Flaherty, Magellan Strategies, David
Cunningham, Summit Information Services
Action Requested of Council: Listen to the presentation and schedule a future discussion of
possible next steps
Background: The Vail Local Housing Authority, acting in partnership with the Vail Town Council,
contracted the consulting services of Summit Information Systems and Magellan Strategies to
conduct a Vail Community Housing Survey. The purpose of the survey was two -fold: 1) to
Town Council Meeting Minutes of June 18, 2019 Page 5
measure and understand the general opinions of the Vail community regarding the availability of
housing and awareness of ongoing town policies and programs to address the housing need,
and 2) to measure general support for a potential tax initiative to establish a permanent and
consistent funding source for town -sponsored housing programs.
Staff Recommendation: Please refer to the memorandum dated June 18, 2019 for the
recommendation from town staff.
George Ruther, Housing Director and David Flaherty, Magellan Strategies, reviewed the Vail
Local Housing Authority Community Survey with council. The survey was conducted May 22
through June 22 to measure general opinions of registered voters in Vail regarding housing and
to measure support for a potential tax initiative to establish a permanent and consistent funding
source for town -sponsored housing programs. The survey's key findings:
✓ 51 % think lack of available and affordable homes in Vail is a big problem and 32% say it
is somewhat of a problem.
✓ 75% agree and 45% strongly agree that local governments like Vail should make
reasonable efforts to maintain and increase supply of resident -occupied, deed -restricted
homes for residents.
✓ 52% approve of the actions Vail is taking to provide and secure available homes for
residents and 36% disapprove of them.
✓ Only 28% said they would support an unspecified tax and 51 % would not be willing to
support.
There was little voter support for a possible sales or property tax increase to fund the town's
mission of maintaining and increasing supply of resident -occupied deed restricted homes. While
Flaherty did not recommend moving forward with a ballot issue in November, there's a lot to
learn from the survey results. Many voters blame the growth and adoption of short-term rentals
for lack of housing for full-time residents. Many voters also think Vail employers both big and J
small need to pay their employees more so they can afford housing. Some voters had an
unfavorable opinion of deed -restricted housing because they thought deed -restricted homes
lowered the property value of non -deed restricted homes within the same area.
Council thanked staff and the consultant for the information.
5. Action Items
5.1. Resolution No. 28, Series of 2019 a Resolution Authorizing the Purchase of
Homestake Unit B212, 1081 Vail View Drive, Vail, Colorado.
Presenter(s): George Ruther, Housing Director
Action Requested of Council: Approved, Approve with Modifications, or Deny Resolution No. 28,
Series of 2019
Background: The availability of housing for its employees remains an ongoing need for the
Town of Vail municipal government. As the third largest employer in Vail, the Town of Vail too is
challenged by the need for housing for its workforce. Over the years the Town has taken a wide
range of approaches to addressing its employee housing needs, including "buying down" homes
for purchase by Town of Vail employees.
Staff Recommendation: The Vail Town staff recommends the Vail Town Council approves
Resolution No. 28, Series of 2019, as presented. 4)
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Moffet made a motion to approve Resolution No. 28, Series of 2019; Coggin seconded the
motion passed (7-0).
6. Adjournment
There being no further business to come before the council, Moffet moved to adjourn the
meeting; Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:45p.m.
!rRespectfully Submitted, I
Attest:
ave Chapir—, Mayor
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ammy a el To Clerk �ORATEC` f
Town Council Meeting Minutes of June 18, 2019 Page 7