The URL can be used to link to this page

Home My WebLink About2019-07-02 Town Council MinutesVail Town Council Meeting Minutes Tuesday, July 2, 2019 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Kevin Foley Kim Langmaid Jen Mason Greg Moffet Members absent: Travis Coggin Staff members present: Patty McKenny, Interim Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Peggy Wolf, Highline Sports and Entertainment, invited council to participate in the 41h of July America Days parade. Wolf stated this year's parade theme was A Tribute to the 10th Mountain Division. Beth Slifer, Vail resident and VLMDAC Chair, spoke to council regarding the Civic Plan development. Slifer stated Vail needed a well designed multi -use facility and that she hoped council would take a risk on Vail. Pam Stenmark, East Vail resident, spoke to council regarding the Booth Heights development and the Town Manager search. Stenmark requested council look at all the options for an employee housing development and to remember their mission statement. Additionally, Stenmark questioned the Town's transparency and stated the Council needed to serve the community and be trusted. 2. Appointments for Boards and Commissions 2.1. Vail Local (Liquor) Licensing Authority Appointments Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint two people to serve on VLLA for two- year term ending May 31, 2021. Bruno made a motion to appoint Bob McKown and Meghan Del Sole to serve on the Local Licensing Authority for a two-year term ending May 31, 2021; Moffet seconded the motion passed (6-0). 3. Consent Agenda Town Council Meeting Minutes of July 2, 2019 Page 1 3.1. June 4, 2019 Town Council Meeting Minutes Moffet made a motion to approve the June 4, 2019 Town Council meeting minutes; Bruno seconded the motion passed (6-0). 3.2. June 18, 2019 Town Council Meeting Minutes Moffet made a motion to approve the June 18, 2019 Town Council meeting minutes; Bruno seconded the motion passed (6-0). 3.3. Resolution No. 30, Series of 2019, A Resolution Approving an Intergovernmental Agreement Between Eagle County, Colorado and the Town of Vail for Acquisition and Management of 3785 Lupine Drive Moffet made a motion to approve Resolution No. 30, Series of 2019; Bruno seconded the motion passed (6-0). 3.4. Award a contract to Rock Solid Solutions for the Timber Ridge Rockfall Mitigation work. Background: The Timber Ridge Operating Committee sought proposals from qualified contractors for the stabilization of the rock outcroppings above the town -owned Timber Ridge Village Apartments. A total of up to $400,000 has been budgeted for completion of rockfall stabilization mitigation work. Rock Solid Solutions Corporation of Parachute, Colorado has submitted a proposal for the completion of the required scope of work. Similar mitigation work was successfully completed by the Town of Vail on the hillside above the Lions Ridge Apartments. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Rock Solid Solutions Corporation to complete the Timber Ridge Village Apartments rockfall stabilization mitigation work in the amount not to exceed $350,000. Moffet made a motion to authorize the Town Manager to enter into an agreement with Rock Solid Solution Corporation to complete the rockfall stabilization work at Timber Ridge Village Apartments not to exceed $350,000; Bruno seconded the motion passed (6-0). 4. Town Manager Report 4.1. Update on Guest Experience Initiative "Bolster Early Winter Season Economy with Re -Imagination of Thanksgiving Holiday" Presenter(s): Patty McKenny, Interim Town Manager, Mia Vlaar, Economic Development Director Action Requested of Council: Council feedback on the initiative currently being developed for Thanksgiving holiday week. Town Council Meeting Minutes of July 2, 2019 Page 2 Background: Provide an update about one of the Town of Vail and Vail Mountain guest experience initiatives associated with the Thanksgiving Holiday week activation. Patty McKenny, Interim Town Manager, provided an update on the town's guest experience initiative project staff has been working on with Vail Resorts. The 2019-2020 winter opening date on Vail Mountain is November 15 and the 15 day initiative involved a re -imagination of the Thanksgiving holiday. Funding target for Thanksgiving activation proposals is between $50,000 and $100,000 to be reviewed by Commission on Special Events. McKenny asked council for feedback on an approach and funding range for the initiative. Councilmembers acknowledged that the RFQ was exploratory in nature and was not a commitment. Overall Council agreed this time of year needed activation and was comfortable with moving forward with the RFQ. Council requested more information be provided at the July 16 meeting. 5. Presentations / Discussion 5.1. Feedback from Economic Development Boards & Commissions about Civic Area Master Plan (including Vail Local Market Advisory Council and Commission on Special Events) Presenter(s): Mia Vlaar, Economic Development Director Background: As part of the public engagement process for Vail's Civic Area Plan, a joint meeting was held the Vail Economic Advisory Council, Commission on Special Events and Vail Local Marketing District Advisory Council. The purpose of the joint meeting was to make recommendations regarding economic priorities for the Plan. Mia Vlaar, Economic Development Director, reported to council on the results from a joint meeting between the members of the Vail Local Marketing Advisory Committee, Commission on Special Events and the Vail Economic Advisory Committee regarding the Civic Area Plan. Desired outcomes were: ✓ Generating additional overnight stays during low demand periods; ✓ Providing for future economic growth and opportunity; ✓ Complementing existing Town assets; and ✓ Addressing community needs. The group suggested a single, flexible, scalable and adaptable, multi purpose, fully integrated state-of-the-art indoor event facility that would complement existing Vail assets and help businesses to grow revenue, especially during low demand periods. Council thanked the group and appreciated their feedback on the Civic Area Plan. 6. Action Items 6.1. Town of Vail Data Center Update and Resolution No. 29, Series of 2019, Resolution approving Contract with Lewan and Associates Presenter(s): TJ Johnson, IT Director Action Requested of Council: Motion to award contract for Data Center. Town Council Meeting Minutes of July 2, 2019 Page 3 Background: In conjunction with the Project Thor Meet Me Center commitment, the Town of Vail is constructing a new data center at Fire Station 3. The Fire Station was chosen as the best location for accommodating the two projects and a repurposing of downstairs office space and upstairs dormitory units has been made to accomplish the project. The data center is key to the town's system operations and protecting its digital information. A request for proposal process was used for the selection of the vendor who will help the town construct the center. The Resolution attached if approved, would secure the contract with the data center vendor. TJ Johnson, IT Director, reviewed Resolution No. 29, Series of 2019 with council and provided an update on the Town of Vail Data Center. Johnson stated the Data Center initially was to be located on the second floor of Fire Station 3 but due to the weight of the IT equipment it had to be moved to the first floor. This move resulted in a significant impact on existing fire operations and the reduction in the availability of housing at Fire Station 3. Johnson stated with the location of the Data Center decided the next step was the design of the Data Center. Lewan Technology would be the Town's partner in building the Data Center. There was no public comment. Moffet made a motion to approve Resolution No. 29, Series of 2019 and authorize the Town Manager to enter into a contract with Lewan and Associates not to exceed $766,830.00; Langmaid seconded the motion passed (6-0). 6.2. Ordinance No. 10 Series of 2019, First Reading, An Ordinance Repealing and Reenacting Chapter 8 of Title 4 of the Vail Town Code, Regarding Solicitation Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, approve with modifications or deny Ordinance No.10, Series 2019, upon first reading. Background: Ordinance No.10, Series 2019, is a housekeeping ordinance amending the Town's solicitation regulations to bring the Town Code up to date with the current state of law regarding solicitation. Staff Recommendation: Approve, approve with modifications or deny Ordinance No.10, Series 2019, upon first reading. Matt Mire, Town Attorney, reviewed Ordinance No. 10, Series of 2019 with Town Council. There was no public comment. Moffet made a motion to approve Ordinance No. 10, Series of 2019 upon first reading; Bruno seconded the motion passed (6-0). 6.3. Ordinance No. 11, Series of 2019, First Reading, An Ordinance Amending Sections 12-7B-18, 12-7C-14, 12-7D-11, 12-7E-13, 12-7F-14, 12-7G-12, 12-7H-17, 12-71-17 of the Vail Town Code, and Adding New Sections 12- 7A-16 and 12-7.1-15 to the Vail Town Code, to Clarify the Permitted Location of Business Activities in Commercial, Business and Mixed Use Zone Districts. Town Council Meeting Minutes of July 2, 2019 Page 4 Presenter(s): Jonathan Spence, Community development Planner and Matt Mire, Town Attorney Action Requested of Council: Approve, approve with modifications, or deny Ordinance No. 11, Series of 2019, upon first reading. Background: This is a request to clarify and codify the permitted location for business activities in the commercial, business and mixed use zone districts. The proposed amendment will add language to the existing regulations in all commercial, business and mixed use zone districts, other than Public Accommodation (PA) and Public Accommodation-2 (PA-2), to further clarify the acceptable location for business activity. This amended language is also intended to be added to the PA and PA-2 Districts where it is believed its omission is in error. Staff Recommendation: On June 24, 2019, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, for a Prescribed Regulations Amendment to amendments to Title 12, Zoning Regulations, Vail Town Code, to clarify the permitted location of business activities in the commercial, business and mixed use zone districts. Matt Mire, Town Attorney, reviewed the Ordinance No. 11, Series of 2019 with council. There was no public comment. Moffet made a motion to approve Ordinance No. 11, Series of 2019 upon first reading; Bruno seconded the motion passed (6-0). 7. Adjournment There being no further business to come before the council, Moffet moved to adjourn the meeting; Foley seconded the motion which passed (6-0) and the meeting adjourned at 6:50 p.m. Attest: Q t -�_ Tammy a el, To Clerk Respectfully Submitted, ve Chapim,Ma�ar FF 0 ATE�� Town Council Meeting Minutes of July 2, 2019 Page 5