HomeMy WebLinkAbout2019-08-06 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, August 6, 2019
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Patty McKenny, Interim Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Diane Johnson, Eagle River Water & Sanitation District, thanked the Town and Vail Recreation
District for their assistance in firming up water rights for the Gore Creek Whitewater Park.
Jonathan Levine, taxi owner, spoke to council about new traction laws and safety concerns for
citizens and guests of Vail if Uber or Lyft are allowed to operate at the Eagle County Airport.
Anne Esson, West Vail resident, expressed concerns about the Town's planning and review
processes and community transparency. Esson would like to see more outreach regarding
development projects such as the Booth Heights development application, the Town Shops
redevelopment and the Civic Area Plan.
Tom Vuccich, East Vail resident, thanked the Town of Vail environmental team for their efforts
on Gore Creek stream tract rebuild. Additionally, Vuccich thanked staff for having more than
one wildlife expert involved in providing information and guidelines for the bighorn sheep
mitigation on the Booth Falls development in East Vail.
2. Consent Agenda
2.1. Resolution No. 31, Series of 2019, A Resolution Approving an Intergovernmental
Agreement (the "IGA') Between the Town of Vail and Eagle River Water and Sanitation
District Regarding the Paving of the Red Sandstone Elementary School Access Road;
and Setting Forth Details in Regard Thereto.
Background: The Town of Vail is planning to resurface a portion of the Red Sandstone
Elementary School access road. The Eagle River Water and Sanitation District has installed a
new water main across the access road is required to resurface the access road in their
construction area. The Town and District staff recommends combining paving efforts to
minimize impact to the site and provide a better quality final product. Work is to be completed
Town Council Meeting Minutes of August 6, 2019 Page 1
prior to the start of the school district fall term. The District will reimburse the Town for the
described work.
Staff Recommendation: Staff recommends approving Resolution No. 31, Series of 2019, A
Resolution Approving an Intergovernmental Agreement (the "IGA") Between the Town of Vail
and Eagle River Water and Sanitation District Regarding the Paving of the Red Sandstone
Elementary School Access Road; and Setting Forth Details in Regard Thereto.
Moffet made a motion to approve Resolution No. 31, Series of 2019; Langmaid seconded the
motion passed (7-0).
2.2. Resolution No. 32, Series of 2019, A Resolution Approving an Intergovernmental
Agreement (the "IGA') Between the Town of Vail and Eagle River Water and Sanitation
District Regarding the Construction of Sanitary Sewer Main at Bridge Road; and Setting
Forth Details in Regard Thereto.
Background: The Town of Vail is currently reconstructing the Bridge Road structure over Gore
Creek and the Eagle River Water and Sanitation District wishes to relocate a sanitary sewer
manhole and replace approximately 58' of sanitary sewer main in the vicinity of the Town's
project. The proposed work does not impact the Town's construction schedule. The District will
reimburse the Town for the described work.
Staff Recommendation: Staff recommends approving Resolution No. 32, Series of 2019, A
Resolution Approving an Intergovernmental Agreement (the "IGA") Between the Town of Vail
and Eagle River Water and Sanitation District Regarding the Construction of Sanitary Sewer
Main at Bridge Road; and Setting Forth Details in Regard Thereto.
Moffet made a motion to approve Resolution No. 32, Series of 2019; Langmaid seconded the
motion passed (7-0).
2.3. Resolution No. 33, Series of 2019, a Resolution Approving an Intergovernmental
Contract Between the Town of Vail and the State of Colorado Department of Public
Health and Environment Water Quality Control Division.
Background: Untreated storm water has been identified in the Gore Creek Strategic Action plan
as one of three main causes of Gore Creek's impairment. To address this problem town
environmental staff and engineers have identified a prioritized list of storm water retrofits and
upgrades. Projects have already been completed or are nearly complete at the town snow
dump, public works facility, East Vail interchange, Stephen's Park and Ford Park soccer fields.
The next high priority project is on Westhaven Drive. This project is designed to filter and treat
storm water from the Hotel Talisa complex, Westhaven Drive and portions of 1-70 and the South
Frontage Road. In addition to the $167,589 in state funds, Hotel Talisa has contributed $20,000
towards this project. Matching funds from the town are required and budgeted.
Staff Recommendation: Staff recommends the approval of Resolution 33, Series of 2019, a
Resolution Approving an Intergovernmental Contract Between the Town of Vail and the State of
Colorado Department of Public Health and Environment Water Quality Control Division.
Moffet made a motion to approve Resolution No. 33, Series of 2019; Langmaid seconded the
motion passed (7-0).
Town Council Meeting Minutes of August 6, 2019 Page 2
2.4. Contract with Conservation by Design for Gore Valley Trail Interpretive Installation
Presenter(s): Peter Wadden, Watershed Education Coordinator
Background: On May 20, 2018, Town of Vail entered into a contract with the interpretive design
firm Conservation by Design for the development of the Gore Valley Trail Interpretive Plan.
Town Council adopted the interpretive plan on April 2, 2019. The next step in enacting the Plan
is to design a watershed walk -over map, 12 story stations and two picnic table tops as well as
fabricate the story stations and table tops (Attachment A).
Staff Recommendation: Staff recommends Council authorize the acting town manager to enter
into a contract with Conservation by Design.
Moffet made a motion to authorize the Town Manager to enter into a contract approved by the
Town Attorney with Conservation by Design; Langmaid seconded the motion passed (7-0).
2.5. Request approval from the Town Council to purchase up to 7 battery electric 40'
low floor buses from Gillig Inc. per the bus replacement plan.
Background: Request approval from the Town Council to purchase up to 7 battery electric
buses per the bus replacement plan. The TOV owns and operates 32 transit buses, the buses
are on a 12 year replacement plan, which is consistent with FTA requirements that a transit bus
be designed and operate for a minimum of 12 years. The two oldest buses are not on the
replacement schedule and are used as backup buses. The bus replacement plan has seven
buses to be replaced in 2020 that will be battery electric. After demoing many different vendors
of battery electric buses our team would recommend that we purchase Gillig battery electric
buses.
Staff Recommendation: Authorize the Town Manager to approve the purchase of up to 7, 40'
Gillig battery electric low floor buses and order the seven buses this year to take delivery in
2020. These funds are in the 5 year capital plan in 2020.
Moffet made a motion to approve the purchase of seven battery electric buses; Langmaid
seconded the motion passed (7-0).
2.6. Vail Valley Drive at Vail Trails Sidewalk Extension Contract Award
Background: In cooperation with the Vail Trails Chalet's the Town of Vail will construct a
sidewalk along Vail Valley Drive in front of the Vail Trails Chalet's. This is a critical missing
piece of sidewalk along Vail Valley Drive and will provide safer access along Vail Valley Drive
and to Vail Trails.
Staff Recommendation: Staff recommends the Town Council directs the Town Manager to enter
into a contract with Icon, Inc. in the amount of $92,402.60, in a form approved by the Town
Attorney; and to enter into a reimbursement agreement with Vail Trail's in the amount of
$20,403.40 in a form approved by the Town Attorney.
Town Council Meeting Minutes of August 6, 2019 Page 3
Moffet made a motion to authorize the Town Manager to enter into a contract with Icon Inc. not
to exceed $92,402.60 and for the Town Manager to enter into a contract with Vail Trail for
reimbursement of $20,403.40; Langmaid seconded the motion passed (7-0).
3. Town Manager Report (5 min.)
3.1. Red Sandstone Parking Structure Update
Presenter(s): Greg Hall, Public Works Director
Greg Hall, Public Works Director, stated the concrete on level 3 and level 2 of the Red
Sandstone Parking Structure would need to be replaced beginning August 21. Hall stated this
was the responsibility of the contractor and there was no additional cost to the Town.
4. Presentations / Discussion
4.1. Civic Area Plan Update
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Staff asks Council to review the presentation and provide direction
to the project team.
Background: Following up from our last update to Council on July 16, 2019, this presentation
will focus on the remaining timeline and work program for the plan, a description of how the third
engagement window will rollout and function, and the eleven key elements of the plan.
Tom Braun, Braun and Associates and member of the consultant team, asked council for
confirmation the consultant team was on the right track with key elements of the Civic Area
Plan.
1. Define components of Re -development of Dobson Ice Arena
• Demo Dobson
• New arena with many upgrades
• Arena utilized primarily for ice
• Special events similar to past
• Outline potential program elements and recreational potential
• Connectivity with Charter site
• Parking/Drop-off
Most Council members supported demoing Dobson Ice Arena and focusing on state of art ice
arena and emphasis on multi -purpose uses. Additionally, Council members made suggestions
for a second sheet of ice to be used for current programs when Dobson was demoed. Other
council members expressed concerns for the cost and would like to see an economic study.
2. Which site in the study area should contain the proposed Multi -purpose events facility
• Charter bus lot/Dobson Ice Arena
• Municipal Site
After hearing the pros on cons of each site, Council agreed the Charter bus lot/Dobson Ice
Arena would be the best location for the Multi -purpose events facility.
3. Circulation around Charter/Dobson
Council overall was fine with the solution but suggested the consultant team review the original
Lionshead Redevelopment Master Plan and some of the earlier recommendations for
transportation and circulation.
Town Council Meeting Minutes of August 6, 2019 Page 4
4. Relocating the South Frontage Road
After hearing the pros and cons of relocating the South Frontage Road Council agreed to leave
both options in the Civic Area Plan
5. Town Hall
• Remain on current site
• Police Department to remain the same
• New Admin and Community Development building
• Potential housing or other development
Council mostly agreed to Town Hall should stay on current site, but also explored the idea of
moving it to the Chart bus lot.
Public comment was called.
Laurie Mullen, Vail resident, supports the redevelopment of Dobson, a second sheet of ice and
a multi purpose facility.
Gwen Scalpello suggested the need for more clarity about the town's future needs. She
supports the concept of a 2nd ice sheet and suggested municipal functions stay on the same
site. She encouraged council to be practical.
Alison Wadey, stated hockey was a growing sport and that families want to come to Vail to play
hockey. Wadey supported a second sheet of ice.
Beth Slifer, Vail Local Marketing District Advisory Committee Chair and Vail resident, expressed
concern and asked council to decide what the two highest priorities are and provide clear
direction to the consulting team.
Public comment was closed.
Council agreed a multi -purpose facility was the biggest priority. Council thanked the consultant
team.
There being no further business to come before the council, Moffet moved to adjourn the
meeting; Foley seconded o +r,�h passed (7-0) and the meeting adjourned at 7:54
W 4
pectfully Sub 'ttec,'
Attest:
y. e Chapin, ay )r
Tammy el, Town Cie
Town Council Meeting Minutes of August 6, 2019 Page 5