HomeMy WebLinkAbout2019-09-17 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, September 17, 2019
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Travis Coggin
Staff members present: Patty McKenny, Interim Town Manager
Tammy Nagel, Town Clerk
1. Citizen Participation
Susie Tjossem and Margaret Rogers, Vail residents, spoke to council about the need for
indoor/outdoor paddle courts and the need to keep Vail competitive with other communities.
They asked council to form a committee to research the feasibility for more courts.
2. Proclamations
2.1. Proclamation No. 7, Series of 2019, Library Card Sign -Up Month
Presenter(s): Dave Chapin, Mayor
Council members took turns reading Proclamation No. 7, Series of 2019 into the record.
Lori Barnes, Vail Librarian, presented a video to council highlighting all the activities occurring at
the library.
2.2. Proclamation No. 9, Series of 2019, National Roundabouts Week September 16-20,
2019
Presenter(s): Dave Chapin, Mayor, Tom Kassmel and Susie Hervert, Public Works
Council members took turns reading Proclamation No. 9, Series of 2019 into the record. Cake
was served to council in celebration of the Town's roundabouts.
3. Consent Agenda
3.1. Appointment of Regular Municipal Election Judges
Moffet made a motion to appoint all the listed election judges on the memorandum to the
November 5, 2019 Vail municipal election; Foley seconded the motion passed (7-0).
Town Council Meeting Minutes of September 17, 2019 Page 1
4. DRB PEC Update
4.1. DRB / PEC Update
Presenter(s): Chris Neubecker, Planning Manager
Matt Gennett, Community Development Director, provided an update on the PEC's approval of
Booth Heights development in East Vail. Gennett stated his department was in the process of
reviewing 22 appeals on that approval and currently one appeal had standing. The appeal
would be presented to council at the October 15 Town Council meeting.
5. Town Manager Report
There was no report
6. Action Items
6.1. Agreements for Funding and Programming of the Guest Experience Initiatives
Presenter(s): Patty McKenny, Acting Town Manager, Mia Vlaar, Economic Development
Director
Action Requested of Council: Approval of funding for guest experience initiative programming
with two agreements.
Background: The Town Council is asked to approve the attached agreements for funding with 1)
Ren Productions, and 2) Vail Chamber and Business Association, so that further planning and
implementation can be done related to the Thanksgiving week activation and employee
engagement programming. The planning committee for the Town of Vail and Vail Mountain
Guest Experience Initiatives has made a great deal of progress related to the "Thanksgiving
Reimagined" activation and employee engagement programming. The attached agreements for
funding with Ren Productions, chosen by CSE to serve as the event producer, and Vail
Chamber and Business Association (VCBA), chosen to assist with engagement, outlines the
arrangement for services related to this programming. In order to move to the next stages of
the planning and production, staff requests approval of the attached agreements.
Patty McKenny, Interim Town Manager, reported on the progress the planning committee was
making related to the Thanksgiving Reimagined" activation and employee engagement
program. McKenny stated the CSE and the Vail Chambers and Business Association had
chosen Ren Productions as the event producer and to assist with engagement, outlines the
arrangement for services related to this programming. In order to move to the next stages of the
planning and production, staff requests approval of the attached agreements. The final 2019
supplemental budget ordinance would include the proposed costs for the guest experience
initiatives estimated for the three components of programming as follows:
1) Employee Curriculum $15K TOV funded
2) Employee Engagement $24K for VCBA
3) Thanksgiving Reimagined up to $100K for Ren Production.
Council debated about the cost of the activation and what other stakeholders were contributing
towards the activation.
Town Council Meeting Minutes of September 17, 2019 Page 2
Bruno made a motion to authorize the Town Manager to enter into an agreement with Ren
Production not to exceed $100,000; Foley seconded the motion passed (6-1) Moffet opposed.
8. Matters from Mayor, Council and Committee Reports
Each council member spoke about various things such as Oktoberfest, Pepi Gramshammer's
celebration of life, the Vail Social and the Vail Trail improvements.
9. Public Hearings
9.1. Ordinance No. 12, Series of 2019, Second Reading, An Ordinance Amending
Section 5-14-8 of the Vail Town Code Regarding Stream Tract Protection and Related
Violations and Penalties
Presenter(s): Pete Wadden, Watershed Education Coordinator
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 12,
Series of 2019 upon first reading
Background: Following an update on the status of town -owned stream tract along Gore Creek
and several of its tributaries on August 6, Town Council determined that more stringent and
defined penalties should be put in place to bring properties remaining in violation into
compliance. The town attorney was directed to make changes to town code increasing the fines
for trespass on the publically-owned designated stream tract property.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 12, Series
of 2019 upon first reading.
Moffet made a motion to table Ordinance No. 12, Series of 2019 to the October 1 meeting;
Coggin seconded the motion passed (7-0).
10. Information Update
10.1. Update on Flashing LED Stop Signs & Rapid Flashing Beacon Pedestrian
Crossing Signs.
Council requested more information regarding this update at a later council meeting.
10.2. August 5, 2019 AIPP Meeting Minutes
There were no comments regarding this item.
10.3. VLHA Meeting Results August 13, 2019 & August 27, 2019
There were no comments regarding this item.
11. Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(e) - to determine positions,
develop a strategy and instruct negotiators, Regarding: Town Manager Recruitment and
Interview Process
Presenter(s): Matt Mire, Town Attorney
Town Council Meeting Minutes of September 17, 2019 Page 3
Moffet made a motion to adjourn into executive session pursuant to the above citation; Foley
seconded the motion passed (7-0)
There being no further business to come before the council, Moffet moved to adjourn the
meeting; Foley seconded the motion which passed (7-0) and the meeting adjourned at 9:15
p.m.
Attest:
mm el, T
Town Council Meeting Minutes of September 17, 2019 Page 4