HomeMy WebLinkAbout2019-10-01 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, October 1, 2019
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Kevin Foley
Kim Langmaid
Greg Moffet
Travis Coggin
Absent: Jen Mason for a portion of meeting*
Staff members present: Patty McKenny, Interim Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Pete Fiestmann, Vail resident, questioned why Resolution No. 38, Series of 2019 was on the
consent agenda and asked that Resolution No. 38 be moved to the next agenda per Robert's
Rule of Process.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. September 3, 2019 Town Council Meeting Minutes
Moffet made a motion to approve the September 3, 2019 meeting minutes; Bruno seconded the
motion passed (5-0 Foley recused himself from the vote and Mason was absent from the vote).
3.2. September 17, 2019 Town Council Meeting Minutes
Moffet made a motion to approve the September 17, 2019 meeting minutes; Langmaid
seconded the motion passed (6-0).
3.3. Resolution No. 38, Series of 2019, A Resolution of the Vail Council Adopting Rules
of Procedure for the October 15, 2019 Appeal Hearing
Moffet made a motion to approve Resolution No. 38, Series of 2019 with the edit an Appellant
did not have to have an attorney represent them; Langmaid seconded the motion passed (6-0).
Mayor asked if there was any public comment regarding this item. There was none.
3.4. Town Manager Employment Agreement
Moffet made a motion to approve the Town Manager Employment Agreement; Mason seconded
the motion passed (6-0).
Town Council Meeting Minutes of October 1, 2019 Page 1
3.5. SkiData Contract for Parking System Upgrade
Moffet made a motion to approve the SkiData contract not to exceed $105,000; Bruno seconded
the motion passed (6-0).
4. Presentations / Discussion
4.1. The Civic Area Plan defines the vision for a revitalized community focal point in
the Town of Vail and lays out a framework for connecting the community, fostering
collaboration, and creating spaces for residents and guests to share ideas.
Presenter(s): Matt Gennett, Director of Community Development
Action Requested of Council: Staff requests the Town Council review the master plan
document, view the presentation and provide feedback.
Background: The properties included in the study area are the Lionshead Parking and
Transportation Center, charter bus lot, Dobson Ice Arena, Lot 10, Vail Public Library and Vail
municipal building complex.
Tom Braun, consultant team, provided council an overview of the process since last December.
There have been numerous meetings with stakeholders, citizens and Town Council. Braun
presented big ideas and next steps for the municipal site and the civic hub, public spaces and
connectivity. The Civic hub consisted of the Vail Public Library, Lot 10/Middle Creek, Lionshead
Parking Structure, Charter Bus Lot/Dobson Arena.
Municipal Building Site:
• Address aging structure
• Re -locate all or some uses
• Allow for other development
• Pedestrian crossing
• Relocation of South Frontage Road
The next steps for the municipal building site were to determine the feasibility of relocating
municipal functions and determine the preferred land use for this site
Vail Public Library
• Potential for a second floor
• Enhance the south lawn
• Gore Creek and Middle Creek
• Safety and aesthetics of pedestrian corridor
• Parking availability for library users
Braun stated the next steps were to evaluate the need for community space, identify the
library's long-term space needs and potential for outdoor programming.
Lot 10/Middle Creek Parcel
• Replace the existing parking lot with a new outdoor public space
• Animate this public space along the Town's primary pedestrian corridor
• Restore and enhance the Middle Creek corridor and integrate with Lot 10
Next steps were to coordinate with the environmental sustainability department on
improvements to Middle Creek and a community design process for improvements to Lot 10.
Lionshead Parking Structure
• Improve the walking experience
• Landscape and streetscape improvements
Town Council Meeting Minutes of October 1, 2019 Page 2
• Animate the street with a "building wrap" a south side of the structure
• Potential for workspace housing
• Continue maintenance to extend life of the Lionshead Parking Structure
Braun stated the next steps would be to define the need for community uses and determine the
preferred use or uses of the building wrap and explore opportunities for public/private
collaborations.
Charter Bus Lot/Dobson Ice Arena
• Synergy between facilities and spaces
• Ice facilities sufficient to meet the needs of Vail's skating community
• Address Dobson Ice Arena's obsolescence and poor aesthetics
• Multi -purpose events facility
• Community spaces/small theater
• Incorporate mixed uses
Braun stated the civic area plan would provide three options with ways to achieve the ideas for
the Charter Bus Lot/Dobson Ice Arena. Option 1 consisted on a new Dobson Ice arena. Next
steps would be to have a comprehensive market and economic analysis done, define the design
and programming approach for the ice rink and multipurpose event facility.
Council complimented the consultant team on their efforts. Council members did question the
costs and needs of some of the "big ideas" but appreciated the options that were presented.
Mayor opened public comment.
Rick Sackbauer requested council to consider square footage and not have low ceilings when
considering space uses. Sackbauer explained there were certain sport activities would need
high ceiling clearance.
There was no more public comment.
Council thanked the consultant team again and stated they were looking forward to seeing them
again soon.
Action Items
5.1. Appeal of Town of Vail Zoning Administrator's Determination of standing made on
or about September 23, 2019 regarding certain appeals of the Planning Environment
Commission (the "PEC") decision Approving Booth Heights Development Plan (PEC 19-
0018)
Presenter(s): Matt Mire, Town Attorney
Background: On October 1, 2019 the Town of Vail received objections to the Town of Vail
Zoning Administrator's Determination of standing made on or about September 23, 2019
regarding certain appeals of the Planning Environment Commission (the "PEC") decision
Approving Booth Heights Development Plan (PEC 19-0018). The Vail Town Code requires the
Town Council to consider this matter at a meeting prior to the appeal hearings on the Booth
Heights development project on October 15, 2019.
Matt Mire, Town Attorney, stated this was a public hearing item and requested the mayor to
open the hearing process for this item. Mire stated the Town received an objection for attorney
John Dunn, on behalf of individuals who had objected to the Planning and Environment
Commissions decision to approve the Booth Heights Development Plan but were declared not
to have standing concerning this matter.
There was no public comment.
Town Council Meeting Minutes of October 1, 2019 Page 3
Moffet made a motion to uphold the Community Developments decision that certain appeals did
not have standing; Bruno seconded the motion passed (4-3 Langmaid, Mason and Foley
object).
5.2. Parking and Transportation Task Force Recommended Winter 2019-2020 Parking
Program
Presenter(s): Greg Hall, director of Public Works and Transportation Action Requested of
Council: Approve or Approve with modifications the Winter 2019 - 2020 Parking Program as
recommended by the Parking and Transportation Task Force
Background: The Parking and Transportation Task Force was formed in 1999 in an advisory
capacity and has been enacted through the years at the direction of the Vail Town Council. In
reinstating the Task Force, the role of the 12-member group is to provide advisory input and
recommendations on parking, transit and mobility issues.
Staff Recommendation: Staff recommends the Town council approve the Parking and
Transportation Task Force recommendations for the Winter 2019-2020 Parking Program.
Greg Hall, Public Works Director, spoke to council about the winter 2019-2020 parking program
recommendations from the Parking and Transportation Task Force. Hall stated Vail Health
presented a transportation plan. Although there would not be any changes to parking pass
structure or price at this time, there was a discussion of creating a pass for nigh shift
employees.
Council would like to see locals use ECO transportation on the weekends to free parking spaces
for guests during the weekend. Council agreed to uphold the Parking and Transportation Task
Force recommendations not to change the structure or price of the current passes.
5.3. Ordinance No. 13, Series 2019, First Reading, Ordinance adopting a budget and
financial plan and making appropriations to pay the costs, expenses and liabilities of the
Town of Vail, Colorado for its fiscal year January 1, 2020 through December 31, 2020
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Ordinance No. 13, Series
2019.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 13, Series 2019
Kathleen Halloran, Finance Director, presented the first reading of the 2020 budget and the
changes that were requested after council reviewed a draft of the 2020 budget during the
September V afternoon meeting.
✓ Property Tax revenue was updated to $5.9 million
✓ $50,000 was added to the budget for a "First and Last Mile" plan and implementation
✓ The Human and Resources Coordinator was budgeted to a full-time position
✓ Add placeholders for possible additional funding for the events Spring Back to Vail
($250,000) and Mountain Games ($75,000)
Town Council Meeting Minutes of October 1, 2019 Page 4
✓ Proposed funding of $40,000 for the Actively Green program
✓ $10,000 for a feasibility study adding pickle ball courts and winterizing the current courts
✓ $20,000 for the Vail Social event
Halloran stated the proposed 2020 budget being presented to council was with conservative
revenue projections, a balanced operating budget, and funding for priorities within the Council's
focus areas.
Moffet suggested setting aside more money for the First and Last Mile program. Bruno asked if
there was a location close to the bus stop for a small parking area; which Moffet responded
there was no land available. Council agreed to include $50,000 for a pilot program along with
the "Mobility Planner" employee position to help solve the first/last mile problem. Council
authorized Spring Back to Vail and Mountain Games be considered Signature Events and to
hold the requested additional funding for second reading and further discussion. Additionally,
the council agreed to provide funding to the Children's Garden of Learning for facility
improvements and $20,000 for the event Vail Social.
Public comment was called.
Karen Perez, Vail resident, asked about the insurance requirements for the event if there were
road closures or weather conditions and how those costs are recouped.
Langmaid made a motion to approve first reading of Ordinance No. 13, Series of 2019 with
additions discussed; Bruno seconded the motion passed (6-1 Moffet opposed).
6. Public Hearings
6.1. Ordinance No. 12, Series of 2019, Second Reading, An Ordinance Amending
Section 5-14-8 of the Vail Town Code Regarding Stream Tract Protection and Related
Violations and Penalties
Presenter(s): Pete Wadden, Watershed Education Coordinator
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 12,
Series of 2019 upon second reading
Background: Following an update on the status of town -owned stream tract along Gore Creek
and several of its tributaries on August 6, Town Council determined that more stringent and
defined penalties should be put in place to bring properties remaining in violation into
compliance. The town attorney was directed to make changes to town code increasing the fines
for trespass on the publicly -owned designated stream tract property.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 12, Series
of 2019 upon second reading
Matt Mire, Town Attorney, reviewed Ordinance No. 12, Series of 2019 with Council. Mire
explained the fines would be for first offense would be $1500 and second offense would be
$2650.00.
There was no public comment.
Council confirmed with the Town Attorney that the names of violators could be published in the
local newspaper.
Moffet made a motion to approve Ordinance NO. 12, Series of 2019 upon second reading;
Langmaid seconded the motion passed (7-0).
Town Cou
ncil Meeting Minutes of October 1, 2019 Page 5
There being no further business to come before the council, Moffet moved to adjourn the
meeting; Foley seconded the motion which passed (7-0) and the meeting adjourned at 8:20
p.m.
Attest:
Patty cKe ny, As tant Town Ma
Town Council Meeting Minutes of October 1, 2019
Submitted
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