HomeMy WebLinkAbout2019-02-19 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, February 19, 2019
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00
P.M. by Mayor Chapin.
Members present: Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tern
Travis Coggin
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present: Greg Clifton, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
Citizen Participation
Taylor Gardarian asked council to show support for his non-profit by taking an oath.
Michael Cacioppo inquired about allegations made by Greg Arce regarding property at
Vail Commons.
Pavon Krueger is thanking the Town Council for its sponsorship of the recent Project
Funway event.
2. Any action as a result of executive session
Bruno made a motion to direct the town attorney to send a letter to Greg Arce informing
him that the town correctly applied the maximum resale price for his unit at Vail
Commons and to copy the letter to the rest of the Vail Commons homeowners; Moffet
seconded the motion passed (7-0).
3. Proclamation
3.1. Proclamation No. 3, Series of 2019, In Recognizing of the Chinese New Year
Celebration and Community Programming Sponsored by Vail Mountain
School and Vail Public Library, Series of 2019
Presenter(s): Dave Chapin, Mayor
Town Council Meeting Minutes of February 19, 2019 Page 1
Action Requested of Council: Read and adopt proclamation.
Background: Lori Barnes, Vail Public Library Director, and Le Kang, Vail Mountain
School Teacher, will present a summary of their collaboration and cultural programming
in recognition of the Chinese New Year.
Barnes introduced LeKang, Vail Mountain School Teacher, who spoke to Council about
2019 being the Year of the Pig. The Vail Library collaborated with Kang and the Vail
Mountain School with hosting a celebration with children and adults making lanterns
and masks, eating dumplings and having a parade throughout the villages showing their
excitement for the year of the pig.
Moffet made a motion to approve Proclamation No. 3, Series of 2019; Bruno seconded
and the motion passed (7-0).
4. Consent
4.1. Resolution No. 11, Series of 2019 - A Resolution to Modify the Official
Avalanche Hazard Map to Show Revisions to the Moderate (Blue) and Severe
(Red) Hazard Avalanche Areas Related to the Vail Meadows Avalanche Path in the
Vicinity of 5002 Snowshoe Lane, Lot 23, Vail Meadows Filing No.1.
Background: The Vail Meadows Avalanche Path is located in East Vail in the general
vicinity of the Eagle River Water and Sanitation District water tank. This avalanche area
was originally studied by Arthur I. Mears P.E. in 1975. This 1975 mapping was used as
a basis for the report on snow avalanches produced in 1977 which was ultimately
adopted by the Town of Vail. The applicant, Rick Schierberg, Peregrine Group
Development, represented by Pavan Krueger, is requesting a modification to the Official
Avalanche Hazard Map to revise the red and blue hazard avalanche area designations
in the vicinity of 5002 Snowshoe Lane, Lot 23 Vail Meadows Filing No. 1, accurately
reflecting the best data and modeling available. The revisions to the hazard map will
result in the subject property and the adjacent parcels being largely removed from the
red hazard avalanche area designation.
Moffet made a motion to approve Resolution No. 11, Series of 2019; Bruno seconded
and the motion passed (7-0).
4.2. 2019 Vail Slurry Seal Contract Award
Background: Staff received 2 bids for the 2019 Slurry Seal Project. The project is
budgeted with the Capital Street Maintenance budget and is within the engineer's
estimate. Roads included in this year's asphalt preventive maintenance project include
Buffehr Creek Rd, Lions Ridge Loop. Sunburst Dr. and Vail Valley Dr from Ptarmigan
Rd to S Frontage Rd. The project is scheduled to be completed by June 21, 2019.
Town Council Meeting Minutes of February 19, 2019 Page 2
Moffet made a motion to approve Resolution No. 11, Series of 2019; Bruno seconded
and the motion passed (7-0).
5. Town Manager Report
Clifton provided an overview of his written memo on the topics of various meetings,
budget message, town hall renovations, staff updates and upcoming events.
6. Presentation/Discussion
6.1. Civic Area Plan — Presentation of Public and Stakeholder Input from
Engagement Window 1
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Staff requests that Council review the presentation and
provide direction related to the next steps proposed by the project team.
Background: The town's Civic Area Master Plan kicked off last December with a public
outreach campaign to key stakeholder groups, adjacent property owners, town boards
and commissions, and the general public. The design team will present a summary of
what they heard, including key themes and ideas; and they will also discuss next steps.
Staff Recommendation: Staff recommends that Council reviews the presentation,
provides feedback, and affirms or adjusts the suggested next steps.
Gennett, Community Development Director, provided a brief overview and introduction
of the consultant team. The team members presented to council on the following topic
points:
✓ Project Overview
✓ Approach to Community Engagement
✓ What We Heard
✓ Site Influences and Opportunities
✓ Next Steps
Since mid -December, the town's planning consultant team had been gathering
community feedback on ideas for future improvements to town -owned properties in the
Civic Area. These properties included:
• Lionshead Parking
• Transportation Center
• Charter Bus Lot
• Dobson Ice Arena
• Vail Public Library
• Vail Municipal Building Complex.
The outreach had generated responses from nearly 400 participants who had provided
input through an online survey hosted by the town at EngageVail.com. During the
Town Council Meeting Minutes of February 19, 2019 Page 3
presentation, key themes ranged from a desire for more parking and improved
pedestrian connections, inviting open spaces between facilities, to a second sheet of
ice, additional community meeting spaces, and recognition of the library as a highly
valued community asset. The consultant team explained the information received
through this initial engagement would be used to refine next steps in the process by
identifying ideas and concepts warranting further exploration. The next steps would
include the development of a series of programming concepts that would be distributed
across the 10-acre study area. The Town Council would be asked to narrow the
concepts in May when additional involvement from civil engineering, environmental,
traffic and economic/market specialists on the project team would provide a more
detailed analysis. The Town Council would eventually select a preferred concept, which
would be incorporated into a draft master plan for refinement and adoption later in the
year.
7. Break (10 min.)
8. Action Items
8.1. Parking and Transportation Task Force Update
Presenter(s): Greg Hall, Director of Public Works
Action Requested of Council: Provide direction to the staff regarding the recommended
summer 2019 Parking plan to include:
• Direct staff to continue the paid overnight fee structure put in place last summer
for the summer 2018 as outlined above.
Background: The Vail Parking & Transportation Task Force met on February 8, 2019 to
review statistics from the summer 2018 season as well as make recommendations for
the summer 2019 parking program.
The Vail Parking & Transportation Task Force makes the following recommendations:
Continue the same $25 overnight parking program in the Vail Village and Lionshead
parking structures as last summer with the addition of promoting the benefits and
availability of the Red Sandstone Garage. Free overnight use at Red Sandstone would
be available, but would be monitored for vehicle storage issues. The Task Force also
recommends maintaining the exemptions described above which were offered in 2018.
Staff Recommendation: Staff recommends the Town Council approve the Parking and
Transportation Task Force recommendations for the summer 2019 Parking Program.
Greg Hall, Public Works Director, presented recommendations of the Vail Parking and
Transportation Task Force for 2019 summer. Hall explained the Task Force members
reacted favorably to the overall reductions in overnight vehicle storage in the parking
Town Council Meeting Minutes of February 19, 2019 Page 4
structures. The $25 per night fee was considered to be the appropriate deterrent to
discourage a significant amount of vehicle storage, thereby creating additional capacity
for free parking offered during the day and limiting overflow parking on the frontage
road. Hall stated the Task Force recommended promoting the availability of the Red
Sandstone Parking Garage for use during the summer, especially on weekends and
during special events such as the Fourth of July. Most Task Force members suggested
the Red Sandstone Garage would be a viable option for those accessing Lionshead and
will become increasingly popular as users experience its convenience. Hall also
acknowledged that until the Vail Health Hospital renovations were complete in the fall of
2020 which includes a total of 604 spaces of on -site parking, additional analysis would
be needed to determine if further policy changes would be suggested for the future.
Hall stated staff had not yet reviewed and evaluated the program last fall. Therefore
funds to continue the program in 2019 would be supplemented. The revenue collected
in 2018 covered the additional expense to carry out the program. Council members
suggested creating new ways to make sure the Red Sandstone Parking Garage is fully
utilized and the need to improve transit options as well.
8.2. Ordinance No.2, Series 2019, An Ordinance Amending Portions of Title 4,
Chapter 3, of the Vail Town Code Related to Sales Tax to Adopt Certain Statewide
Standardized Definitions and to Make Revenue -Neutral Amendments Needed to
Implement Those Definitions.
Presenter(s): Carlie Smith, Financial Services Manager and Alex Jakubiec, Sale Tax
Administrator
Action Requested of Council: Approve or Approve with Amendments Ordinance No.2,
Series 2019.
Staff Recommendation: Approve or Approve with Amendments Ordinance No.2, Series
2019.
*Council member, Coggin, left the meeting at 8:30pm due to illness.
Carlie Smith, Financial Services Manager, explained to council this ordinance would
adopt statewide standardized definitions.
There was no public comment.
Moffet made a motion to approve Ordinance No. 1, Series of 2019; Foley seconded the
motion passed 6-0 (Coggin absent)
8.3. Ordinance No. 1, Series of 2019, An ordinance for a Zone District Boundary
Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code to allow
the rezoning of 4722 Meadow Drive (Bighorn Townhouses "Parking Easement"
Parcel, as shown on the plat of Bighorn Townhouses recorded November 13,
Town Council Meeting Minutes of February 19, 2019 Page 5
1968) from unidentified to Low Density Multiple- Family District and setting forth
details in regard thereto.
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Vail Town Council shall approve, approve with
modifications, or deny Ordinance No. 1, Series of 2019, upon first reading.
Background: The applicant, Bighorn Townhouse Association, represented by Mauriello
Planning Group, is requesting a zone district boundary amendment, pursuant to Section
12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 4722 Meadow Drive
(Bighorn Townhouses "Parking Easement' Parcel, as shown on the plat of Bighorn
Townhouses recorded November 13, 1968) from unidentified to Low Density Multiple -
Family District (LDMF). This application is being processed concurrently with a Land
Use Plan Amendment (PEC18-0046) that will facilitate, if approved by the Town
Council, an application for the development of the subject property for residential
garages.
Staff Recommendation: On January 14, 2019, the Planning and Environmental
Commission (PEC) forwarded a unanimous recommendation, for approval, for a zone
district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code
Jonathan Spence, Senior Planner, quickly reviewed the ordinance with council
There was no public comment
Moffet made a motion to approve Ordinance No. 1, Series of 2019; Foley seconded the
motion passed 6-0 (Coggin absent)
8.4. Resolution No. 10, Series of 2019, A Resolution modifying the Official Land
Use Map to change the designation of 4722 Meadow Drive (Bighorn Townhouses
"Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses
recorded November 13, 1968) from unidentified to Medium Density Residential.
Presenter(s): Jonathan Spence, Senior Planner
Action Requested of Council: The Vail Town Council shall approve, approve with
modifications, or deny Resolution No. 10, Series of 2019.
Background: The applicant, The Town of Vail, is requesting a review of the Vail Land
Use Plan Map, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to
change the land use designation of 4722 Meadow Drive (Bighorn Townhouses "Parking
Easement' Parcel, as shown on the plat of Bighorn Townhouses recorded November
13, 1968) from unidentified to Medium Density Residential. Subsequent to this
application, Bighorn Townhouse Association, represented by Mauriello Planning Group,
is requesting a zoning of the property from unidentified to Medium Density Multiple -
Town Council Meeting Minutes of February 19, 2019 Page 6
Family (MDMF) District The Land Use Plan Amendment and rezoning will facilitate, if
approved by Town Council, an application for the development of the subject property
for residential garages.
Staff Recommendation: On January 14, 2019, the Planning and Environmental
Commission (PEC) forwarded a unanimous recommendation, for approval, of the Vail
Land Use Plan Map amendment, pursuant to Section 8-3, Amendment Process, Vail
Town Code.
Jonathan Spence, Senior Planner, reviewed the resolution with council stating
Resolution No. 10, 2019 accompanies Ordinance No. 1, 2019.
Moffet made a motion to approve Ordinance No. 1, Series of 2019; Foley seconded the
motion passed 6-0 (Coggin absent).
9. Adjournment
There being no further business to come before the council, Moffet moved to adjourn
the meeting and Foley seconded the motion which passed (6-0) and the meeting
adjourned
at 9:10 p.m.
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Town Council Meeting Minutes of February 19, 2019 Page 7