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HomeMy WebLinkAbout2019-02-19 Town Council MinutesVail Town Council Meeting Minutes Tuesday, February 19, 2019 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Jenn Bruno, Mayor Pro Tern Travis Coggin Kevin Foley Kim Langmaid Jen Mason Greg Moffet Staff members present: Greg Clifton, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk Citizen Participation Taylor Gardarian asked council to show support for his non-profit by taking an oath. Michael Cacioppo inquired about allegations made by Greg Arce regarding property at Vail Commons. Pavon Krueger is thanking the Town Council for its sponsorship of the recent Project Funway event. 2. Any action as a result of executive session Bruno made a motion to direct the town attorney to send a letter to Greg Arce informing him that the town correctly applied the maximum resale price for his unit at Vail Commons and to copy the letter to the rest of the Vail Commons homeowners; Moffet seconded the motion passed (7-0). 3. Proclamation 3.1. Proclamation No. 3, Series of 2019, In Recognizing of the Chinese New Year Celebration and Community Programming Sponsored by Vail Mountain School and Vail Public Library, Series of 2019 Presenter(s): Dave Chapin, Mayor Town Council Meeting Minutes of February 19, 2019 Page 1 Action Requested of Council: Read and adopt proclamation. Background: Lori Barnes, Vail Public Library Director, and Le Kang, Vail Mountain School Teacher, will present a summary of their collaboration and cultural programming in recognition of the Chinese New Year. Barnes introduced LeKang, Vail Mountain School Teacher, who spoke to Council about 2019 being the Year of the Pig. The Vail Library collaborated with Kang and the Vail Mountain School with hosting a celebration with children and adults making lanterns and masks, eating dumplings and having a parade throughout the villages showing their excitement for the year of the pig. Moffet made a motion to approve Proclamation No. 3, Series of 2019; Bruno seconded and the motion passed (7-0). 4. Consent 4.1. Resolution No. 11, Series of 2019 - A Resolution to Modify the Official Avalanche Hazard Map to Show Revisions to the Moderate (Blue) and Severe (Red) Hazard Avalanche Areas Related to the Vail Meadows Avalanche Path in the Vicinity of 5002 Snowshoe Lane, Lot 23, Vail Meadows Filing No.1. Background: The Vail Meadows Avalanche Path is located in East Vail in the general vicinity of the Eagle River Water and Sanitation District water tank. This avalanche area was originally studied by Arthur I. Mears P.E. in 1975. This 1975 mapping was used as a basis for the report on snow avalanches produced in 1977 which was ultimately adopted by the Town of Vail. The applicant, Rick Schierberg, Peregrine Group Development, represented by Pavan Krueger, is requesting a modification to the Official Avalanche Hazard Map to revise the red and blue hazard avalanche area designations in the vicinity of 5002 Snowshoe Lane, Lot 23 Vail Meadows Filing No. 1, accurately reflecting the best data and modeling available. The revisions to the hazard map will result in the subject property and the adjacent parcels being largely removed from the red hazard avalanche area designation. Moffet made a motion to approve Resolution No. 11, Series of 2019; Bruno seconded and the motion passed (7-0). 4.2. 2019 Vail Slurry Seal Contract Award Background: Staff received 2 bids for the 2019 Slurry Seal Project. The project is budgeted with the Capital Street Maintenance budget and is within the engineer's estimate. Roads included in this year's asphalt preventive maintenance project include Buffehr Creek Rd, Lions Ridge Loop. Sunburst Dr. and Vail Valley Dr from Ptarmigan Rd to S Frontage Rd. The project is scheduled to be completed by June 21, 2019. Town Council Meeting Minutes of February 19, 2019 Page 2 Moffet made a motion to approve Resolution No. 11, Series of 2019; Bruno seconded and the motion passed (7-0). 5. Town Manager Report Clifton provided an overview of his written memo on the topics of various meetings, budget message, town hall renovations, staff updates and upcoming events. 6. Presentation/Discussion 6.1. Civic Area Plan — Presentation of Public and Stakeholder Input from Engagement Window 1 Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: Staff requests that Council review the presentation and provide direction related to the next steps proposed by the project team. Background: The town's Civic Area Master Plan kicked off last December with a public outreach campaign to key stakeholder groups, adjacent property owners, town boards and commissions, and the general public. The design team will present a summary of what they heard, including key themes and ideas; and they will also discuss next steps. Staff Recommendation: Staff recommends that Council reviews the presentation, provides feedback, and affirms or adjusts the suggested next steps. Gennett, Community Development Director, provided a brief overview and introduction of the consultant team. The team members presented to council on the following topic points: ✓ Project Overview ✓ Approach to Community Engagement ✓ What We Heard ✓ Site Influences and Opportunities ✓ Next Steps Since mid -December, the town's planning consultant team had been gathering community feedback on ideas for future improvements to town -owned properties in the Civic Area. These properties included: • Lionshead Parking • Transportation Center • Charter Bus Lot • Dobson Ice Arena • Vail Public Library • Vail Municipal Building Complex. The outreach had generated responses from nearly 400 participants who had provided input through an online survey hosted by the town at EngageVail.com. During the Town Council Meeting Minutes of February 19, 2019 Page 3 presentation, key themes ranged from a desire for more parking and improved pedestrian connections, inviting open spaces between facilities, to a second sheet of ice, additional community meeting spaces, and recognition of the library as a highly valued community asset. The consultant team explained the information received through this initial engagement would be used to refine next steps in the process by identifying ideas and concepts warranting further exploration. The next steps would include the development of a series of programming concepts that would be distributed across the 10-acre study area. The Town Council would be asked to narrow the concepts in May when additional involvement from civil engineering, environmental, traffic and economic/market specialists on the project team would provide a more detailed analysis. The Town Council would eventually select a preferred concept, which would be incorporated into a draft master plan for refinement and adoption later in the year. 7. Break (10 min.) 8. Action Items 8.1. Parking and Transportation Task Force Update Presenter(s): Greg Hall, Director of Public Works Action Requested of Council: Provide direction to the staff regarding the recommended summer 2019 Parking plan to include: • Direct staff to continue the paid overnight fee structure put in place last summer for the summer 2018 as outlined above. Background: The Vail Parking & Transportation Task Force met on February 8, 2019 to review statistics from the summer 2018 season as well as make recommendations for the summer 2019 parking program. The Vail Parking & Transportation Task Force makes the following recommendations: Continue the same $25 overnight parking program in the Vail Village and Lionshead parking structures as last summer with the addition of promoting the benefits and availability of the Red Sandstone Garage. Free overnight use at Red Sandstone would be available, but would be monitored for vehicle storage issues. The Task Force also recommends maintaining the exemptions described above which were offered in 2018. Staff Recommendation: Staff recommends the Town Council approve the Parking and Transportation Task Force recommendations for the summer 2019 Parking Program. Greg Hall, Public Works Director, presented recommendations of the Vail Parking and Transportation Task Force for 2019 summer. Hall explained the Task Force members reacted favorably to the overall reductions in overnight vehicle storage in the parking Town Council Meeting Minutes of February 19, 2019 Page 4 structures. The $25 per night fee was considered to be the appropriate deterrent to discourage a significant amount of vehicle storage, thereby creating additional capacity for free parking offered during the day and limiting overflow parking on the frontage road. Hall stated the Task Force recommended promoting the availability of the Red Sandstone Parking Garage for use during the summer, especially on weekends and during special events such as the Fourth of July. Most Task Force members suggested the Red Sandstone Garage would be a viable option for those accessing Lionshead and will become increasingly popular as users experience its convenience. Hall also acknowledged that until the Vail Health Hospital renovations were complete in the fall of 2020 which includes a total of 604 spaces of on -site parking, additional analysis would be needed to determine if further policy changes would be suggested for the future. Hall stated staff had not yet reviewed and evaluated the program last fall. Therefore funds to continue the program in 2019 would be supplemented. The revenue collected in 2018 covered the additional expense to carry out the program. Council members suggested creating new ways to make sure the Red Sandstone Parking Garage is fully utilized and the need to improve transit options as well. 8.2. Ordinance No.2, Series 2019, An Ordinance Amending Portions of Title 4, Chapter 3, of the Vail Town Code Related to Sales Tax to Adopt Certain Statewide Standardized Definitions and to Make Revenue -Neutral Amendments Needed to Implement Those Definitions. Presenter(s): Carlie Smith, Financial Services Manager and Alex Jakubiec, Sale Tax Administrator Action Requested of Council: Approve or Approve with Amendments Ordinance No.2, Series 2019. Staff Recommendation: Approve or Approve with Amendments Ordinance No.2, Series 2019. *Council member, Coggin, left the meeting at 8:30pm due to illness. Carlie Smith, Financial Services Manager, explained to council this ordinance would adopt statewide standardized definitions. There was no public comment. Moffet made a motion to approve Ordinance No. 1, Series of 2019; Foley seconded the motion passed 6-0 (Coggin absent) 8.3. Ordinance No. 1, Series of 2019, An ordinance for a Zone District Boundary Amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code to allow the rezoning of 4722 Meadow Drive (Bighorn Townhouses "Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, Town Council Meeting Minutes of February 19, 2019 Page 5 1968) from unidentified to Low Density Multiple- Family District and setting forth details in regard thereto. Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 1, Series of 2019, upon first reading. Background: The applicant, Bighorn Townhouse Association, represented by Mauriello Planning Group, is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of 4722 Meadow Drive (Bighorn Townhouses "Parking Easement' Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968) from unidentified to Low Density Multiple - Family District (LDMF). This application is being processed concurrently with a Land Use Plan Amendment (PEC18-0046) that will facilitate, if approved by the Town Council, an application for the development of the subject property for residential garages. Staff Recommendation: On January 14, 2019, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code Jonathan Spence, Senior Planner, quickly reviewed the ordinance with council There was no public comment Moffet made a motion to approve Ordinance No. 1, Series of 2019; Foley seconded the motion passed 6-0 (Coggin absent) 8.4. Resolution No. 10, Series of 2019, A Resolution modifying the Official Land Use Map to change the designation of 4722 Meadow Drive (Bighorn Townhouses "Parking Easement" Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968) from unidentified to Medium Density Residential. Presenter(s): Jonathan Spence, Senior Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Resolution No. 10, Series of 2019. Background: The applicant, The Town of Vail, is requesting a review of the Vail Land Use Plan Map, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to change the land use designation of 4722 Meadow Drive (Bighorn Townhouses "Parking Easement' Parcel, as shown on the plat of Bighorn Townhouses recorded November 13, 1968) from unidentified to Medium Density Residential. Subsequent to this application, Bighorn Townhouse Association, represented by Mauriello Planning Group, is requesting a zoning of the property from unidentified to Medium Density Multiple - Town Council Meeting Minutes of February 19, 2019 Page 6 Family (MDMF) District The Land Use Plan Amendment and rezoning will facilitate, if approved by Town Council, an application for the development of the subject property for residential garages. Staff Recommendation: On January 14, 2019, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, of the Vail Land Use Plan Map amendment, pursuant to Section 8-3, Amendment Process, Vail Town Code. Jonathan Spence, Senior Planner, reviewed the resolution with council stating Resolution No. 10, 2019 accompanies Ordinance No. 1, 2019. Moffet made a motion to approve Ordinance No. 1, Series of 2019; Foley seconded the motion passed 6-0 (Coggin absent). 9. Adjournment There being no further business to come before the council, Moffet moved to adjourn the meeting and Foley seconded the motion which passed (6-0) and the meeting adjourned at 9:10 p.m. Attest: c� ?Ta y Na I To30nClerk Respectfully ubmitted, i `.-64 )Ch4apin,ayyor �N OP� �O '9.A 2 m 0 O0RATSO, �i Town Council Meeting Minutes of February 19, 2019 Page 7