HomeMy WebLinkAbout2020-03-31 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, March 31, 2020
3:45 P.M.
Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 3:45 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
Call to Order by the Mayor
2. Any Action as a result of Executive Session
Langmaid made a motion to return Middle Creek Village Apartments deposit in support of rent
relief to their residents; Mason seconded the motion passed (7-0).
3. Presentations / Discussion
3.1. Town of Vail COVID-19 Operational Updates
Presenter(s): Scott Robson, Town Manager
Robson stated the town was maintaining day-to-day operations wherever possible. There were
several municipal services that were being provided online, by phone and by appointment. It
was noted that police, fire and others had been integrated into the response activities of the
Eagle County Emergency Operations Center and were helping the regional public health crisis,
when needed. Staff were preparing to provide information for discussion at next Tuesday's
Town Council meeting that would include how to trim expenses based on updated revenue
forecasts. A tiered approach would be presented that would limit operational impacts to the
public. This would include deferring capital projects, use of reserves, etc.
3.2. Emergency Service Updates
Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief
Police Chief Henninger and Fire Chief Novak presented updates about their logistical operations
in response to the COVID-19 pandemic. Contingency plans for staffing and emergency
Town Council Meeting Minutes of March 31, 2020 Page 1
responses had been implemented. It was noted that calls for service had been on the decline it
recent days, but they are staffed accordingly and ready to respond to incidents. They're
continuing to operate with extreme social distancing on calls and taking care of routine matters.
Fire and Police were also working with adjacent and neighboring agencies in case there was a
need for additional assistance during this time.
3.3. Communication Update
Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director
Community resources for updates on COVID-19 were available at http://ECEmergency.org as
well as http://vailgov.com/COVID19. The town would also be reaching out with information to
the senior community regarding services available from Eagle County Healthy Aging. Robson
reminded everyone the town's community survey was online at
www.vailcommuntivsurvev.ora/open. Robson noted the survey included questions about
COVID-19.
3.4. 2020 Event Planning Update
Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director
Robson noted town approved funding was being allowed to roll into the next cycle to help
promoters with cash flow. The town would work with the promoters on a case -by -case basis to
determine whether to reschedule or cancel their event based on public health orders.
3.5. Future Special Meeting Schedule
Presenter(s): Dave Chapin, Mayor
Tuesday April 7t" was a regularly scheduled Town Council meeting that would be conducted
virtually with several business items. Mayor Chapin stated no public comment would be taken
for the next two agenda items. He suggested members of the public to send an email to the
town to register for public comment at next week's meeting.
4. Action Items
4.1. Resolution No. 13, Series of 2020 A Resolution of the Vail Town Council
Establishing the Vail Relief Fund and Directing the Town Manager to Implement Policies
and Procedures for the Proper Administration of the Vail Relief Fund
Presenter(s): Kathleen Halloran, Finance Director
Background: Town Council to consider a resolution that establishes the Vail Relief Fund and
directs implementation of such fund in response to the COVID-19 public health crisis to provide
some financial relief to the community organizations.
Halloran presented Resolution No. 13, Series of 2020 establishing the Vail Relief Fund and
directing the Town Manager to implement policies and procedures for the proper administration
of the $500K Vail Relief Fund.
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Council inquired about the opportunity to assist the business community. Robson stated that
effort would likely be considered in another phase.
Foley made a motion to approve Resolution No. 13, Series of 2020; Coggin seconded the
motion passed (7-0).
4.2. Community Development Lobby Remodel
Presenter(s): Greg Hall, Public Works Director
Background: The current configuration of the entry and lobby of the community development
building allows the general public access to the rear office area with no authorization. The
proposed remodel will create a secure lobby and the general public will not be able to access
the rear portion of the building. This remodel is important in order to provide a greater amount of
security and safety for Town of Vail employees. Two bids were received for this work. Ulf Built is
the low bidder and they have a team ready to start the work soon. This is an excellent
opportunity to complete this work while most of the community development staff is working
remotely.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Ulf Built to complete the Community Development Lobby
Remodel is in the amount of, and not to exceed, $81,672.
Hall reviewed the request with council stating the work would occur while the building was
closed to public.
Coggin made a motion to authorize the Town Manager to enter into an agreement with Ulf Built
in an amount not to exceed $81,672.00; Bruno seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 5:15
p.m.
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