HomeMy WebLinkAbout2020-06-16 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, June 16, 2020
6:00 P.M.
Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none
2. Proclamations
2.1. Proclamation No. 4 Series of 2020, 50th Anniversary of the Vail Rotary Club
Presenter(s): Penny Wilson, Vail Rotary Club President and Jason Denhart, Vail Rotary Club
Member
Each council member took turns reading Proclamation No. 4, Series of 2020 recitals into the
record.
3. Any action as a result of executive session
There was none.
4. Consent Agenda
4.1. Resolution No. 26 Series of 2020 A Resolution Authorizing the town Manager to
Execute a Bill of Sale Accepting Certain Improvements Existing on Lot 3 Middle Creek
Village on Behalf of the Town of Vail
Langmaid made a motion to approve Resolution No. 26, Series of 2020; Coggin seconded the
motion passed (7-0).
Town Council Meeting Minutes of June 16, 2020 Page 1
4.2. Resolution No. 27, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
Langmaid made a motion to approve Resolution No. 27, Series of 2020; Mason seconded the
motion passed (6-0*Coggin was not present during vote).
4.3. Resolution No. 28, Series of 2020, A Resolution Approving an Amendment to an
Intergovernmental Agreement Between the Town of Vail and the Colorado Department of
Transportation Regarding the Construction of a Berm
Langmaid made a motion to approve Resolution No. 28, Series of 2020; Foley seconded the
motion passed (6-0*Coggin was not present during vote).
4.4. Resolution No. 29, Series of 2020, A Resolution Approving A Collaboration
Agreement Regarding Disbursement of Coronavirus Aid, Relief and Economic Security
Act Funds to County and Local Governments Between Eagle County and the Towns of
Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, and Vail in the State of Colorado
Langmaid made a motion to approve Resolution No. 29, Series of 2020; Foley seconded the
motion passed (7-0).
4.5. Agreement with Intergraph Corporation, dba Hexagon Public Safety and
Infrastructure (for Computer Aided Dispatch System Upgrades)
Background: Intergraph Corporation, dba Hexagon Public Safety and Infrastructure has
provided the Town a proposal to upgrade the Computer Aided Dispatch System (CAD). The
project was budgeted and will be paid from the Dispatch Fund.
Staff Recommendation: Authorize the Town Manager to accept the proposal from Intergraph
Corporation dba Hexagon Public Safety and Infrastructure, to upgrade our CAD system for an
amount not to exceed $360 K.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Hexagon Public Safety and Infrastructure in an amount not to exceed $360,000; Foley
seconded the motion passed (7-0).
5. Town Manager Report
5.1. Wildlife Habitat Improvement Update
Robson provided an update on the wildlife habitat improvement project. The town is progressing
on an MOU with USFS on fuels reduction Environmental Assessment for 4,500 acres in East
Vail. Additionally, the temporary wildlife fence is coming down that has been used to keep
bighorn sheep off the Frontage Road and 1-70. Planning work will begin on a permanent fence
in partnership with CDOT.
5.2. Wildlife Fencing in East Vail Update
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Robson shared the West Vail Master Plan Process was kicking off with information available on
http://EngageVail.com. A 15-member voluntary advisory committee had been appointed and
would hold its first meeting this week. Mason will serve on behalf of Town Council.
6. Public Hearings
6.1. Ordinance No. 3, Series of 2020, Second Reading, Rezoning 2211 N. Frontage
Road
Presenter(s): Greg Roy, Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 3, Series of 2020, upon second reading.
Background: The applicant, TNFREF III Bravo Vail LLC, represented by Mauriello
Planning Group and Triumph Development, is requesting approval of Ordinance No. 3, Series of
2020 an ordinance for a zone district boundary amendment, pursuant to Section12-3-7,
Amendment, Vail Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das
Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone
district from Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District.
Staff Recommendation: The Town Council held a public hearing on the proposed Zone District
Boundary Amendment on June 2, 2020 where Town Council approved Ordinance No. 3 on first
reading with a vote of 7-0.
Roy provided council a brief overview of Ordinance No. 4, Series of 2020 stating there were no
changes since second reading.
Mauriello, representing the applicant TNFREF III Bravo Vail LLC, had no additional information
to provide since the first reading on June 2, 2020.
Council had no questions for staff or the applicant.
There was no public comment.
Bruno made a motion to approve, on second reading, Ordinance No. 3, Series of 2020 an
ordinance for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail
Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing
No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from
Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District. Based upon the
review of the criteria outline in Section VI of the Staff memorandum to the PEC dated April 13,
2020, and the evidence and testimony presented; Mason seconded the motion passed (7-0).
6.2. Ordinance No. 4, Series of 2020, Second Reading, An Ordinance Creating 20 min.
Special Development District No, 42, Highline Doubletree, Pursuant to
Article A, Special Development District, Chapter 9, Title 12, Zoning Regulations, Vail
Town Code, and Setting Forth Details in Regard Thereto
Presenter(s): Greg Roy, Planner
Town Council Meeting Minutes of June 16, 2020 Page 3
Action Requested of Council: Approve, Approve with Conditions, or Deny Ordinance No. 4,
Series of 2020 - Second Reading
Background: The applicant, TNFREF III Bravo Vail LLC, represented by Mauriello Planning
Group and Triumph Development, is requesting the Vail Town Council approve Ordinance No.
4, Series of 2020 on second reading to establish Special Development District No. 42, Highline
Doubletree, pursuant to Section 12-9-A, Special Development (SDD) District, Vail Town Code,
located at the property of 2211 N. Frontage Road West, which is comprised of Tract C, Lot 1,
Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3.
Staff Recommendation: The Planning and Environmental Commission held a public hearing on
the proposed SDD on April 13, 2020 where a recommendation for approval was forwarded to
the Vail Town Council by a vote of 4-3 (Gillette, Kjesbo, and Pratt opposed).
Roy provided council a brief overview of Ordinance No. 4, Series of 2020 stating there were no
changes since second reading.
Mauriello, representing the applicant, presented on the rezoning and SDD. He started his
presentation by answering some of the concerns that were expressed during the first reading of
Ordinance No. 4, Series of 2020. Mauriello explained when reviewing reorienting the EHU on
the lot would violate fire code and limit parking and space. Additionally, changing from 4 stories
to 3 stories would eliminate several employee units. Each criteria was reviewed and Mauriello
demonstrated how each were being met. Mauriello showed the public benefits:
• Employee Housing
✓ Exceeding requirements
✓ 15 Unit EHU funded by a private developer
✓ No Town subsidy
✓ Onsite dormitory
• Pedestrian Access Easement
✓ Allows for future access
✓ Allows for greater community access
• Chamonix Sidewalk
✓ The only sidewalk in the neighborhood
Live Beds and Conference Space
• 79 new hotel room
• New conference space
• Revenue
• Redevelopment of Infill Site
• Public Art
• Sustainability
Council had no questions.
Public hearing was called
Elise Howard, resident, expressed support for this project. Felt it was very important to come
and reiterate her support for the development.
Chris Romer, Vail Valley Partnership, sent an email in support of the project.
Pat Lauer, resident, she stated concerning the SDD she did not be the capability criteria was
met. She questioned the height of building comparisons, icy conditions, parking and snow
storage.
Town Council Meeting Minutes of June 16, 2020 Page 4
Steve Lindstrom, Vail Local Housing Authority, expressed support for both the rezoning and
SDD.
Public comment was closed.
Mauriello responded to compatibility is based zoning allows and what could be built there. Just
because a building chooses to only be 1 story does not ensure it would always stay 1 story
when they could build 2. Mauriello additionally stated the project would improve safety with the
addition of the sidewalk in that area.
Langmaid stated she appreciated the solar addition and the project meets all the criteria.
Stockmar stated he appreciated the developer answering the questions he had on June 2. He
felt there was room to approve parking but would not hold up the vote based on that issue. He
felt all criteria were met.
Bruno expressed disappointment for PEC reducing the number of EHUs. She felt all criteria
was met.
Coggin also felt criteria was met and thanked Mauriello for the presentation and changes.
Chapin thanked the developer for all the efforts and all criteria was met.
Mason agreed the criteria was met. She felt PEC did a great job.
Foley stated criteria 1, 3, 6, and 7 were met and for those reasons he would oppose the
ordinance.
Bruno made a motion approve, with conditions, on second reading, Ordinance No. 4, Series of
2020 an ordinance creating special development district No.42, Highline DoubleTree, pursuant
to Article A, Special Development (SDD) District, Chapter 9, Title 12, Zoning Regulations, Vail
Town Code, and setting forth details in regard thereto with the recommend PEC conditions in
staff memo; Coggin seconded the motion passed (6-1 *Foley opposed)
6.3. Ordinance No. 7, Series of 2020, Second Reading, Ordinance making adjustments
to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund,
Marketing Fund, Dispatch Services Fund,
and Heavy Equipment Fund
Presenter(s): Carlie Smith, Financial Service Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 7, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 7, Series 2020.
Smith presented an overview of Ordinance No. 7, Series of 2020 stating there were only a few
changes since the first reading:
• Decreased budgeted parking revenues by $150,000 to reflect the decision for free
overnight parking during the summer
• refined personnel savings adjustments. As a result, a total of $709,000 in reductions is
reflected in this budget supplemental from an additional $44,000 of salary and benefit
savings that was identified and is reflected at the crisis level. Smith noted across all
Town Council Meeting Minutes of June 16, 2020 Page 5
recession plan phases, personnel expenses are budgeted at a $1.5M decrease from the
original 2020 budget.
• A 30% reduction in special event funding is a placeholder in the budget (both
Commission on Special Events and Council -funded events), staff is actively working with
event producers to reassess opportunities for newly imagined ways to draw visitation
within the guidelines of public health orders.
The adjustments resulted in net deficit of $6.5 million and an estimated ending fund balance of
$29.8 million, or 68% of normal annual revenue streams. Council's directive is a minimum of
35% reserve balance.
Vlaar, provided council an overview of the major summer events that had been reinvented due
to COCID-19 and the funding that would go towards those events. Vlaar reassured council
COVID-19 health recommendations would be followed during those events.
There was no public comment.
Foley made a motion to approve Ordinance No. 7, Series of2020 on seconded reading; Mason
seconded the motion passed (7-0).
Foley made a motion to recess into executive session pursuant to 1) C.R.S. §24-6-402(4)(b) - to
receive legal advice on specific legal questions; regarding: pending litigation, Delponte v. Town
of Vail and Essin et al. v. Town of Vail; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct negotiators,
regarding: MOU between the Town of Vail, Vail Resorts, and Triumph development regarding
the Booth Heights development; Coggin seconded the motion passed (7-0).
Matt Mire, Town Attorney, clarified although the executive session was not on the evening
agenda that this was an extension to complete the afternoon executive session.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 8:42
p.m.
Attest:
Tammy �-N— Cle
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Resp Ily ubmitted,
Da apin, Mayo
Town Council Meeting Minutes of June 16, 2020 Page 6