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HomeMy WebLinkAbout2020-08-04 Town Council MinutesVail Town Council Meeting Minutes Tuesday, August 4, 2020 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tern Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Pete Feistmann, Vail resident quoted a letter from Vail Resort CEO Rob Katz supporting face masks indoors and outdoors. Feistmann asked council to mandate face coverings indoors and outdoors. Amanda Blevins, Vail Jazz representative, reviewed the schedule for Vail Jazz. Blevins thanked Town Council and staff for supporting Jazz in the Park on Friday evenings in Ford Park. Paul Graf, Children's Garden of Learning board member, asked council to extend the lease through until Sept. 2022 until a permanent location is secured. Graf stated there was a petition signed by 335 people requesting the same. Do not put that Gem in the community in jeopardy. 2. Any action as a result of executive session There was none. 3. Appointments for Boards and Commissions 3.1. Design and Review Board (DRB) Appointment Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint one member to serve on DRB for a partial term ending March 31, 2022. Town Council Meeting Minutes of August 4, 2020 Page 1 Langmaid made a motion to appoint Joe St. John to a partial term ending March 31, 2022; Foley seconded the motion passed (7-0). 4. Consent Agenda 4.1. Resolution No. 30 Series of 2020, an EHU exchange on a home located at 1225 Westhaven Lane, Unit, authorizing the Town Manager to execute a deed restriction release and approving the request for an exchange of an employee housing unit, pursuant to Section 12-13-5. Langmaid made a motion to approve Resolution No. 30, Series of 2020; Stockmar seconded the motion passed (7-0). 4.2. Resolution No.31, Series of 2020, A Resolution Approving a Challenge Cost Share Agreement Between the Town of Vail and the USDA, Forest Service, White River National Forest. Langmaid made a motion to approve Resolution No. 31, Series of 2020; Foley seconded the motion passed (7-0). 4.3. Resolution No. 32, Series of 2020, a resolution adopting the Policy Statement for the Colorado Communities for Climate Action for 2020-2021 and setting forth details in regard thereto. Langmaid made a motion to approve Resolution No. 32, Series of 2020; Foley seconded the motion passed (7-0). 4.4. Resolution No. 33, Series of 2020, A Resolution of the Vail Town Council Authorizing the Town Manger to enter into an Intergovernmental Agreement with the Colorado Department of Revenue regarding Sales and Use Tax Software ("SUTS") Langmaid made a motion to approve Resolution No. 33, Series of 2020; Foley seconded the motion passed (7-0). 4.5. Resolution No. 34, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Langmaid made a motion to approve Resolution No. 34, Series of 2020; Stockmar seconded the motion passed (7-0). 4.6. An escrow agreement between the Town of Vail and ChargePoint. Background: The Town of Vail has received a grant in the amount of $200,091, for four Level 111, DC fast charge electric vehicle charging stations from the State of Colorado, facilitated by ChargePoint, to be installed in the Lionshead Parking Structure. The donation agreement (Attachment A), has already been executed. The escrow agreement (Attachment B) allows the funds to be held and dispersed. Town Council Meeting Minutes of August 4, 2020 Page 2 Staff Recommendation: Direct the Town Manager to execute the escrow agreement between the Town of Vail and ChargePoint. Langmaid made a motion to authorize the Town Manager to execute the escrow agreement with ChargePoint; Foley seconded the motion passed (7-0). 5. Town Manager Report Robson had nothing to report. 6. Presentations / Discussion 6.1. Town Council's Alternative Housing Sites Initiative Update Presenter(s): Scott Robson, Town Manager Action Requested of Council: Informational only. Background: The Town Manager will present a brief update about the Town Council's alternative housing sites initiative, the development of deed restricted housing and a new future location for the child learning facility. Robson reported a modified MOU would be presented once there are mutually agreed upon modifications by the partners. Discussions were continuing with Children's Garden of Learning representatives on a future location. Based on public input received at the Council meeting on July 21It, staff would continue to work on a diverse number of components associated with forest health in East Vail on USFS land, deed restricted housing, and an MOU with the nonprofit Children's Garden of Learning focused on securing a permanent location for their facility. Langmaid noted these topics are complex & involve numerous partners. She stated that if everyone sticks with it, the end result would be great. Mason agreed and stated an initiative of this magnitude takes time. There were no further comments from council. 7. Action Items 7.1. Resolution No. 35, Series of 2020, A Resolution of the Vail Town Council Establishing the Vail Commercial Rent Relief Program and Directing the Town Manager to Provide for the Proper Administration of the Vail Commercial Rent Relief Program Presenter(s): Mia Vlaar, Economic Development Director Action Requested of Council: Approve, approve with amendments or deny Resolution No. 35, Series of 2020 Town Council Meeting Minutes of August 4, 2020 Page 3 Background: The Vail business community has requested the Town develop a rent relief program for commercial business owners, a program that would be funded and facilitated by the Town. The Resolution approves the recommended program to support Vail's economic recovery with a commercial rent relief program for local storefront businesses. Vlaar presented Resolution No. 35, Series of 2020 to council stating the rent relief program was established to assist the smaller businesses in Vail who were struggling due to the current health crisis. The program currently had 1 Million and would assist businesses up to $15,000. Council spoke in favor of the program. There was no public comment. Foley made a motion to approve Resolution No. 35, Series of 2020; Coggin seconded the motion passed (7-0). 7.2. An Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Define Economic Nexus and Update Methods for Collection and Remittance of Sales Tax. Presenter(s): Alex Jakubiec, Revenue Manager Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9, Series 2020 upon first reading. Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair Colorado began the process of complying with destination based sales tax collections. To simplify and create a less burdensome remittance process for remote sellers, the State of Colorado created a tax simplification software allowing a single point of remittance. As part of participating in this software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add certain standard definitions to the town's sales tax code. Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020 upon first reading. Jakubiec reviewed Ordinance No. 9, Series of 2020 upon first reading. Jakubiec stated the adoption of the SLITS system would help the Town to reinforce sales tax collections from a larger portion of remote vendors with the addition of a new definition of Economic Nexus. Local businesses would continue to file their tax directly with the town and carry a business license. There was no public comment. Mason made a motion to approve Ordinance No. 9, series of 2020 upon first reading; Stockmar seconded the motion passed (7-0). 8. Public Hearings 8.1. Ordinance No. 8, Series 2020, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund. Town Council Meeting Minutes of August 4, 2020 Page 4 Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 8, Series 2020. Smith reviewed Ordinance No. 8, Series of 2020 upon second reading stating the only change since the first reading was the $20,000 placeholder requested by council for the Farmer's Market. Mason asked for support to have the $20,000 for the COVID efforts of the Farmer's Market to be removed from the supplement since the Commission of Special Events would be reviewing the request tomorrow in their meeting. Bruno requested another supplemental to come in front of council quickly after the local restaurants report back with ideas for restaurant outdoor seating. Foley made a motion to approve Ordinance 8, Series of 2020 upon second reading with the removal of the $20,000 for the Farmers' Market; Coggin seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:46 p.m. Attest: Tammy Nag C,o ClerlK Respe Su'1 Dave pin, M OF \j°ORATE�� Town Council Meeting Minutes of August 4, 2020 Page 5