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Home My WebLink About2020-08-18 Town Council MinutesVail Town Council Meeting Minutes Tuesday, August 18, 2020 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present Staff members present 1. Citizen Participation There was none. Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tern Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1. July 7, 2020 Town Council Meeting Minutes Foley made a motion to approve the July 7, 2020 Town Council meeting minutes; Stockmar seconded the motion passed (7-0). 3.2. July 21, 2020 Town Council Meeting Minutes Coggin made a motion to approve the July 21, 2020 Town Council meeting minutes; Foley seconded the motion passed (7-0). 3.3. Resolution No. 36, Series of 2020, A Resolution Approving and Intergovernmental Agreement Between the Town of Vail and the Eagle County Clerk and Recorder Concerning a Coordinated Election on November 3, 2020. Town Council Meeting Minutes of August 18, 2020 Page 1 Coggin made a motion to authorize the Town Manager to enter into an intergovernmental agreement with Eagle County Clerk and Recorder concerning a coordinated election on November 3, 2020; Foley seconded the motion passed (7-0). 3.4. Vail Bus Barn Electric Bus Chargers Contract Award Background: The price of the chargers was procured through the Sourcewell. a cooperative purchasing community combining the buying power of 50,000 government, education, and nonprofit organizations. This purchase is eligible to be reimbursed by the grant the town received for the conversion of the town shop to electric charging. The project will be completed this fall. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Chargepoint to purchase four electric chargers and associated equipment for the Vail Bus Storage facility at Public Works in the amount not to exceed $ 226,596. Coggin made a motion to authorize the Town Manager to enter into an agreement with Chargepoint in amount not to exceed $226,596.00; Foley seconded the motion passed (7-0). 4. Town Manager Report Matt Gennett, Community Development Director, provided council a review of the work staff has been doing to create a data base regarding town wide housing inventory pursuant to council's request at an earlier meeting. This had begun with West Vail Master Plan conditions analysis. Scott Robson, Town Manager, noted the smoke and air quality from the Grizzly Creek fire occurring in the Glenwood Springs Canyon. Robson thanked Town of Vail Police Chief, Dwight Henninger and Mark Novak,Town of Vail Fire Chief, for their efforts in assisting with emergency command post for the fire. 5. Presentations / Discussion 5.1. Update about Town Council Initiative related to Children's Garden of Learning Relocation Presenter(s): Scott Robson, Town Manager Background: An update will be presented about progress made with CGL discussions to relocate their facility. The town continues the dialogue with CGL to outline a memo of understanding showing support to CGL in facilitating the relocation of the facility, in both a temporary and permanent capacity. The Council's initiative for playing a role in helping make improvements in child-care service offerings will also involve broader regional conversations with other agencies and Vail businesses. Robson provided council an overview of the progress concerning the relocation of Children's Garden of Learning's facility. Robson stated early childhood education was also of a critical nature and the town was committed to no gaps in service regarding Children's Garden of Town Council Meeting Minutes of August 18, 2020 Page 2 Learning relocation. A memorandum of understanding was being prepared on this topic to be reviewed on Sept.1. Council member Coggin would continue to represent the Town Council at the meetings with CGL. George Ruther, Housing Director, spoke to council about staff's efforts to find a temporary location for CGL for up to 5 years until a permanent location is created. Schematic designs are being created for the west muni building that houses Community Development. Ruther stated the project budget and sources of funding would be required for a temporary facility as well as a conditional use permit for the west muni building site. A plan for the temporary relocation of town services was also required. Staff was working with RA Nelson on cost estimates for a design -build scenario. Ruther stressed the timeline of 13 months to accomplish the tasks that would need to be completed in the desired timeline. Council thanked staff for all their efforts regarding this subject. 6. Action Items 6.1. Resolution No. 37 Series of 2020, A Resolution Approving a First Amendment to Development Agreement Between the Town of Vail and Crossroads East One, LLC Presenter(s): Matt Mire, Town Attorney Background: The Town and Crossroads East One, LLC, entered into a Development Agreement dated July 25, 2006. The Town and Crossroads wish to amend the Development Agreement to allow for a renovation to occur within the Solaris development as set forth the First Amendment to Development Agreement attached as Exhibit A to Resolution Number 37, Series 2020. Mire, reviewed Resolution No. 37, Series of 2020 with council. This was an amendment to the 2006 Development Agreement between the Town and Crossroads East One LLC. The amendment allows the owner to operate two movie screens instead of three and for the owner to provide another public amenity such as a nightclub. Sharon Cohn, Crossroads East One LLC representative, thanked council for considering this amendment. Mason made a motion to approve Resolution No. 37, Series of 2020; Coggin seconded the motion passed (7-0). 7. Public Hearings 7.1. Second Reading of Ordinance No. 9, Series of 2020, An Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Define Economic Nexus and Update Methods for Collection and Remittance of Sales Tax. Presenter(s): Alex Jakubiec, Revenue Manager Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9, Series 2020 upon second reading. Town Council Meeting Minutes of August 18, 2020 Page 3 Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair, Colorado began the process of complying with destination -based sales tax collections. To simplify and create a less burdensome remittance process for remote sellers, the State of Colorado created a tax simplification software allowing a single point of remittance. As part of participating in this software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add certain standard definitions to the town's sales tax code. Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020 upon second reading. Jakubiec, Revenue Manager, reviewed Ordinance No. 9, Series of 2020 with council stating there have been no changes since the first reading. Foley made a motion to approve Ordinance No. 9, Series of 2020 upon second reading; Coggin seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:42 p.m. Attest: T a m"M—T Nag Clerk q ub � ed, Ma�or F v\ 0RATE�� Town Council Meeting Minutes of August 18, 2020 Page 4