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Home My WebLink About2020-09-15 Town Council MinutesVail Town Council Meeting Minutes Tuesday, September 15 2020 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present Staff members present 1. Citizen Participation There was none. Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tern Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 5, Series of 2020, Library Card Sign -Up Month Presenter(s): Dave Chapin, Mayor Chapin read Proclamation No. 5, Series of 2020 into the record. Foley made a motion to approve Proclamation No. 5, Series of 2020; Stockmar seconded the motion passed (7-0). 4. Consent Agenda 4.1. August 4, 2020 Town Council Meeting Minutes Town Council Meeting Minutes of September 1, 2020 Page 1 Foley made a motion to approve the August 4, 2020 meeting minutes with spelling corrections; Stockmar seconded the motion passed (7-0). 4.2. August 18, 2020 Town Council Meeting Minutes Foley made a motion to approve the August 18, 2020 meeting minutes; Stockmar seconded the motion passed (7-0). 4.3. Resolution No. 40, Series of 2020, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020 Through December 31, 2020. Background: See attached memo. Staff Recommendation: Approve, approved with amendments or deny Resolution No. 40, Series of 2020. Foley made a motion to approve Resolution No. 40, Series of 2020; Coggin seconded the motion passed (7-0). 4.4. Pierce/Austin Architects - Architectural Services Contract Award Background: The Vail Town Council instructed the town staff to negotiate a mutually acceptable contract with Pierce/Austin Architects to provide architectural services in the design, entitlement and construction of a new combined professional office building and early childhood education center, located at 111 South Frontage Road West. Staff Recommendation: Authorize the Town Manager to enter into a professional services agreement contract, in a form approved by the Town attorney, with Pierce/Austin Architects, for architectural services, in an amount not to exceed $335,000. Coggin made a motion to authorize the Town Manager to enter into an agreement with Pierce/Austin Architects in an amount not to exceed $335,000; Foley seconded the motion passed (7-0). 4.5. VLMD 2021 Operating Plan Background: See attached memo Staff Recommendation: Approve 2021 VLMD Operating Plan Foley made a motion to approve the 2021 VLMD Operating Plan; Coggin seconded the motion passed (7-0). 4.6. Resolution No. 41, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Town Council Meeting Minutes of September 1, 2020 Page 2 Coggin made a motion to approve Resolution No. 41, Series of 2020; Mason seconded the motion passed (7-0). 5. Town Manager Report Robson spoke to council concerning pedestrian and motor vehicle safety from citizens placing campaign signs in the roundabouts, frontage roads, parks & other public property. Council supported the messaging of all signs placed on public property will be picked up by the Public Works Dept. on a daily basis. People will go to the public works building to pick up their signs and place them on private property. 6. Action Items 6.1. Resolution No. 39, Series of 2020 A Resolution Extending the Approved Development Plan for the Booth Heights Development Presenter(s): Matt Gennett, Director of Community Development Action Requested of Council: Approve Resolution No. 39, Series of 2020 as written. Background: The approval of the Development Plan in the Housing (H) zone district, Conditional Use Permit (CUP), and final design for the Booth Heights Project (PEC19-0018, PEC19-0019, and DRB19-0652, respectively, and collectively known as the "Development Plan") would be extended through June 1, 2023 via this Resolution. If construction of the Booth Heights Project is not commenced by such time, the Development Plan approval shall lapse, unless otherwise extended. Staff Recommendation: Approve Resolution No. 39, Series of 2020 as written. Gennett reviewed Resolution No. 39, Series of 2020 with council. The resolution would extend the approval of the Development Plan in the Housing (H) zone district, Conditional Use Permit (CUP), and final design for the Booth Heights Project would be extended through June 1, 2023There was no public comment. Council had no questions. Bruno made a motion to approve Resolution 39, Series of 2020; Foley seconded the motion passed (7-0). 7. Public Hearings 7.1. Ordinance No. 10, Series 2020, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Marketing Fund, Capital Projects Fund, Dispatch Services Fund, Housing Fund, and Real Estate Transfer Tax Fund Presenter(s): Carlie Smith, Financial Services Manager Town Council Meeting Minutes of September 1, 2020 Page 3 Action Requested of Council: Approve or approve with amendments Ordinance No. 10, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 10, Series 2020. Smith reviewed Ordinance No. 10, Series of 2020 and the changes since the first reading with the council. Across all funds, this supplemental request adjusts the budget to reflect $2,582,553 of additional revenue and proposes an increase of $2,530,342 to expenditures. General Fund ➢ will be adjusted by $160,242. Earlier in the year, the town was awarded a CARES transit grant for $1.35M. Since then the town was notified that it will receive an additional $160,242 for bus operations. • Since the first reading, town staff has been researching additional economic relief efforts for the upcoming fall and winter seasons. This included a gift card program, bulk face covering purchase, and winter operations enhancements. Details on each proposed program is included below along with cost estimates. ✓ Gift Card Program: total costs would be $110,000 which included $100,000 for 4,000 $25.00 gift cards, $7,500 third party administration fee, and $2,500 for card printing and promotional materials. ✓ Bulk Mask Program: A combination of filtered masks and buffs would be purchased at a cost of $20,000. ✓ Winter Operations Enhancements: Staff is requesting a total of ✓ $800,000 for winter operations enhancements, tent program implementation and town warming areas. The town would incur other operational costs associated with tent setup assistance, snow removal and maintenance. With current reduced staffing levels, a request for $45K for two seasonal maintenance workers is requested, however only $15K is included in the budget supplemental for the period Nov. 15 — Dec. 31 st. The remainder will be included in the 2021 budget for the spring season only. • $37,000 to contract a specialist to assist in updating the town's housing fee in lieu rate and policy for inclusionary zoning and commercial linkage. Capital Proiects Fund ➢ An additional $35,000 in expenditures to begin design and planning for a temporary relocation on the Children's' Garden on Learning. The total cost for this phase would be $335,000. Dispatch Service Fund ➢ Adjusted by an increase of $27,725 for personnel ($27,450) and administrative fees ($274) for dispatch deployments to the Grizzly Creek and Pine Gulch fires. This will be directly offset by a state reimbursement. Council asked questions concerning the Housing Fund buydown. Smith replied the buydown would be used for future housing. There was no public comment. Town Council Meeting Minutes of September 1, 2020 Page 4 Langmaid made a motion to approve Ordinance No. 10, Series of 2020 upon second reading; Stockmar seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:35 p.m. Res u4n, mit Attest: ✓ Da ayor my Na Clerk or Town Council Meeting Minutes of September 1, 2020 Page 5