HomeMy WebLinkAbout2020-02-04 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, February 4, 2020
6.00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6.00 P.M. by
Mayor Chapin.
Members present:
Members absent
Staff members present:
1. Citizen Participation (10 min.)
Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Travis Coggin
Kevin Foley
Brian Stockmar
Jen Mason
Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Tammy Nagel, Town Clerk
Barry Davis, Vail resident, stated he has a child who attended Children's Garden of Learning
(CGL) and part of the reason his wife and him chose CGL was due to its location. Davis said
the location was ideal for working families and allowed the children to access the nature trails
and villages in a safe manner. Davis was concerned CGL could face challenges in retaining
their dedicated staff if there was uncertainty if CGL had to move due to affordable housing
development. Davis was in support of affordable housing and stated if the school needed to
move safety and nature were important factors to consider when choosing the new location.
Otto Megan, Vail resident, said housing was important but so was having families in Vail and
providing daycare in the community they lived in. CGL had a waiting list of 200 kids and CGL
was a valuable resource to the Vail community. Megan encourage council to look at other
options for the housing development.
Scott Moore, parent of children at CGL, requested council look at other options for the location
of housing. Moore stated CGL was one of the reasons for his family living and working in Vail.
Moore added CG was a great school.
George Carney, Vail resident, felt CGL was a unique jewel and beyond special. Carney
acknowledged affordable housing was a problem and felt the short-term rental (STR) market did
not help our community. Carney questioned how the Town could regulate STIR more and
encouraged council to get creative about housing before uprooting the school and disrupting
children's education and experience. There needed to work towards a balance and continue to
make this a great place to work and live
2. Any action as a result of executive session
Town Council Meeting Minutes of February 4, 2020 Page 1
There was none.
3. Proclamations
3.1. Proclamation No. 1, Series of 2020, One Book One Valley 2020, A Valley- Wide
Community Read Sponsored by the Towns of Avon, Eagle, Gypsum, Minturn, Red Cliff,
Vail and the County of Eagle
Presenter(s): Dave Chapin, Mayor
Council members each read a part of Proclamation No. 1, Series of 2020 into the record.
Librarian Lori Barnes encouraged everyone to read the young adult book title: "I am Not Your
Perfect Mexican Daughter" by Erika L. Sanchez. Barnes thanked council for their support.
4. Consent Agenda (5 min.)
4.1. January 7, 2020 Town Council Meeting Minutes
Bruno made a motion to approve the January 7, 2020 meeting minutes; Coggin seconded the
motion passed (6-0).
4.2. January 21, 2020 Town Council Meeting Minutes
Bruno made a motion to approve the January 7, 2020 meeting minutes; Foley seconded the
motion passed (6-0).
4.3. Resolution No. 4 Series of 2020, Approving a Donation Agreement between the
Town of Vail and Chargepoint Inc, for the Donation of Electric Vehicle Charging Stations
Background: ChargePoint Inc. wishes to donate and the Town of Vail wishes to accept the
donation of one or more charging stations pursuant to the terms of the Donation Agreement.
Staff Recommendation: Authorize the Town Manager to enter into the Donation Agreement in a
form approved by the Town Attorney.
Bruno made a motion to approve Resolution No. 4, Series of 2020; Langmaid seconded the
motion passed (6-0).
4.4. 1-70 Exit 173 Water Quality Improvements Contract Award
Background: The Town of Vail's Gore Creek Water Quality Improvement Plan identified the 1-70
West Vail interchange (Exit 173) as a high priority area for water quality improvements. The
goal of the project is to increase water quality treatment effectiveness, potentially adding
filtration to capture sediment, oil, metals and salts. Staff issued a Request for Proposals in
January 2020 for professional design services for water quality improvements at the West Vail
interchange. Staff received 2 proposals for the 1-70 Exit 173 Water Quality Improvements
Project from Wright Water Engineers, Inc. and RESPEC. Construction is scheduled for the fall
of 2020.
Town Council Meeting Minutes of February 4, 2020 Page 2
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Wright Water Engineers, Inc to complete the 1-70 Exit 173
Water Quality Improvements Project in the amount not to exceed $80,000.00.
Foley made a motion to authorize the Town Manager to enter into an agreement with Wright
Water Engineers Inc not to exceed $80,000; Coggin seconded the motion passed (6-0).
4.5. Elevator Modernization Contract Award
Background: Recently the elevator in the municipal building was out of service and temporary
repairs have been made. The elevator will require modernization for regular operation and
compliance with the Americans with Disabilities Act. The lead time for fabrication of the
necessary parts and equipment is eight to nine weeks and the work should be done as soon as
possible to ensure a long-term outage does not impact operations. The repair will then take
approximately 4 weeks during which the elevator will be out of service and a temporary ADA
compliance plan will need to be put in place.
Staff Recommendation: Authorize the Town Manager to enter into a contract with thyssenkrupp
Elevator Corporation in a form approved by the town attorney not to exceed $122,469.
Bruno made a motion to authorize the Town Manager to enter into a contract with thyssenkrupp
Elevator Corporation not to exceed $122,469; Foley seconded the motion passed (6-0).
5. Town Manager Report (10 min.)
Robson provided an update on a meeting with Forest Service concerning the Forest Health
Fuels Reduction Task Force and internal steps USFS was making to move forward with an
Environmental Assessment for 4,400 acres in the East Vail area, including 2,400 wilderness
acres. The assessment could take a year to complete and would assess landscape -wide
treatment - prescribed burns, manual pruning and potential mechanical treatment on the 4,400
acres. The Town would play a role in helping to fund the assessment.
Robson commended the great work the Vail police department did last night in assisting with the
1-70 Vail Pass closure. Robson additionally shared that the mayor would be signing a letter to
the U.S. Attorney General regarding Chief Henninger's participation on a federal law
enforcement commission.
Presentations / Discussion
6.1. Census 2020 Update30 min.
Presenter(s): Sean Koenig, GIS
Action Requested of Council: No action requested
Background: As mandated by the Constitution, and conducted by the U.S. Census Bureau, the
census is a comprehensive count, conducted every 10 years, of every person living in all 50
states, the District of Columbia, and five U.S. territories. The presentation will provide
information relevant to the upcoming 2020 Census, the importance of the data gathered during
Town Council Meeting Minutes of February 4, 2020 Page 3
the census, and details regarding local initiatives and partnerships underway in order to engage
local stakeholders and motivate people to respond.
Koenig provided an overview of the 2020 Census and what residents could expect. Census day
is April 1, 2020.
Vail residents who home mail delivery:
✓ March 12- 20 will receive an invitation to respond to the census electronically.
✓ March 16- April 3 reminder letters will be received encouraging residents who have not
responded to respond online.
✓ April 8 — 16 a paper questionnaire will be mailed out to residents who have not yet
responded.
✓ April 20 — 27 "It's not too late" postcard would be sent to non -census responders.
Vail residents who are PO Box holders:
✓ March 16 — April 10 will receive an invitation to respond to the census electronically
✓ After April 10 a paper questionnaire will be mailed out to residents who have not yet
responded.
• May 9 begins in person nonresponse follow up.
• July 24 was the deadline for the self -response
Koenig stated a residence should complete one Census per household and to count everyone
living there as of April 1, 2020. Residents could go to the Vail Town Library to complete their
questionnaires online.
Council thanked Koenig and encouraging everyone to participate in the upcoming census count.
6.2. Vail Let's Be Blunt Marijuana Public Education Campaign 10 min.
Presenter(s): Craig Bettis, Police Commander
Action Requested of Council: Information only
Background: The Vail Police Department has partnered with the Eagle County Sheriff's Office in
launching "Vail Let's Be Blunt," an edgy media campaign to educate residents and visitors about
Colorado marijuana laws to inspire responsible and lawful use. The campaign neither advocates
nor discourages consumption, but rather educates and emphasizes safe and courteous use.
Campaign content will be released every two weeks through a variety of Vail and Eagle County
social media platforms. Funding for the project came from a Marijuana Impact Grant awarded to
the Vail PD by the Colorado Department of Local Affairs.
Bettis provided an overview of the "Vail Let's Be Blunt" marijuana public education campaign.
The campaign was to educate guests and residents of the marijuana laws in the State. The
campaign would neither advocate nor discourage consumption, but rather educate and
emphasize safe and courteous use.
6.3. Next steps for implementation of the 2018/2019 Vail Civic Area Plan. 30 min.
Presenter(s): Matt Gennett, Community Development Director
Town Council Meeting Minutes of February 4, 2020 Page 4
Action Requested of Council: Staff asks the Town Council to provide direction to initiate a
comprehensive market and economic analysis for potential improvements envisioned for the
Charter Bus Lot/Dobson Ice Arena; and, to work with the Urban Land Institute (ULI) to explore
highest and best uses on both sites.
Background: 2018/2019 Vail Civic Area Plan was adopted on November 5, 2019 and defines
the vision for a revitalized community focal point in the Town of Vail; a place where facilities,
activity, and programing will bring people together for cultural, social, and recreational
experiences. It also lays out a framework for connecting the community, fostering collaboration,
and creating spaces for residents and guests to share ideas. The plan includes preliminary
financial feasibility and market studies to accurately consider the economics of each option
presented in the plan.
Staff recommends initiating a comprehensive market and economic analysis for potential
improvements envisioned for the Charter Bus Lot/Dobson Ice Arena site and Municipal Building
site and to work with Urban Land Institute to explore highest and best uses.
Gennett provided an overview of the Vail Civic Area Plan and the sites for discussion tonight.
The Plan was adopted on November 5, 2019 and defined the vision for a revitalized community
focal point in the Town of Vail; a place where facilities, activity, and programing would bring
people together for cultural, social, and recreational experiences. Gennett reviewed the next
steps on a site by site basis.
Charter Bus Lot/Dobson Ice Arena
• Complete a comprehensive market and economic analysis for potential improvements
for the Charter Bus Lot and Dobson Ice Arena.
➢ The focus of the market analysis would be to understand market potential,
➢ the anticipated level of utilization, and
➢ to determine optimal sizing and program elements of these facilities.
➢ The focus of the economic analysis will be to understand the potential direct and
indirect economic benefits of these facilities and to estimate ongoing operation costs.
• Complete schematic design alternatives for ice and multipurpose event facilities.
• Determine the preferred design and programmatic approach for ice and multi -purpose
event facilities.
• Study design alternatives for how other potential uses and improvements at the Charter
Bus Lot could be accommodated.
• Based on schematic designs, prepare updated cost estimates and alternative funding
strategies for those potential improvements.
• Finalize the development program and design plans for the site.
Municipal Buildinq Site
• Determine the feasibility and desirability of re -locating municipal functions to the Charter
Bus Lot.
• Complete schematic design studies to understand the development potential of that site
• Determine the preferred use of any development parcel that may be created at that site.
• Explore P3 opportunities for the redevelopment of the Municipal Building Site.
Lionshead Parkinq Structure
Town Council Meeting Minutes of February 4, 2020 Page 5
• Define the potential need for community uses and determine the preferred use(s) of the
building wrap.
• Complete schematic design to better understand the development potential of that site.
• Explore opportunities for public/private collaborations for the development of the building
wrap.
• Prepare schematic designs for streetscape improvements to East Lionshead Circle.
Lot 10
• Initiate a community design process for improvements to Lot 10 to determine how that
space can be used, design features, etc.
• Initiate dialogue with neighboring property owners on improvements to Lot 10.
• Coordinate with the Environmental Sustainability Department on improvements to Middle
Creek.
Vail Public Library
• Work with Library staff to identify the Library's long-term space needs that could be
accommodated by a second level addition.
• Work with Library staff to identify the potential for outdoor programing that could be
accommodated by improvements to the south lawn.
• Evaluate the potential need for community space that could be accommodated by a
second level addition.
• Identify programs to improve library user's experience
Council expressed the importance of a demand analysis study and to evaluate return on
investment. Council was looking forward to involving the Urban Land Institute.
Public comment was asked for:
Caitlyn Murray, Bravo Vail, supported the next steps on the plan and would love to be part of the
process. Murray stated that hotel ballrooms were not concert venues.
Council supported the next steps that were presented and asked about the funding for the
study. Gennett responded he had the budget to begin the studies and will come back shortly to
council.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin second& tion which passed (6-0) and the meeting adjourned at
7:41 p.m. OP
R fully Submi ted,
Attest:
�.
apin ,Mayor
'ammy gel, T C
Town Council Meeting Minutes of February 4, 2020 Page 6