The URL can be used to link to this page

Home My WebLink About2020-02-18 Town Council MinutesVail Town Council Meeting Minutes Tuesday, February 18, 2020 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Members absent Staff members present 1. Citizen Participation (10 min.) Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tern Travis Coggin Kevin Foley Jen Mason Brian Stockmar Jenn Bruno Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk Diane Nichol, Vail resident, talked about Children's Garden of Learning (CGL) programing and the ideal setting of the school. Nichol stated location was key with trails and villages were easily accessed for the teachers and children. Moving the school to a temporary building would cause possible loss of teachers/staff and families attending. 2. Any action as a result of executive session There was no action as a result of executive session 3. Consent Agenda (5 min.) 3.1. Resolution No. 5, Series of 2020, A Resolution Approving a Grant Agreement with Colorado Department of Transportation for Transit Facility Electric Service Upgrades and Install Charges; and Setting Forth Details in Regard Thereto. Background: The Town of Vail is in the process of replacing the bus fleet to battery electric buses. This project relates to the infrastructure needed to upgrade the Town bus barn to support depot charging of a battery -electric bus fleet. The Colorado Department of Transportation is supporting this project with 2020 FASTER funds. The agreement outlines both parties' responsibilities. Staff Recommendation: Authorize the Town Manager to enter into the Grant Agreement with Colorado Department of Transportation in a form approved by the Town Attorney. Town Council Meeting Minutes of February 18, 2020 Page 1 Foley made a motion to approve Resolution No. 5, Series of 2020; Langmaid seconded the motion passed (6-0). 3.2. Grand View at Lionshead Management Agreement Background: Management contract between Town of Vail and Donovan Pavilion Management, Inc. for services managing the Grand View meeting space at the Lionshead Welcome Center. Staff Recommendation: Authorize the Town Manager to enter into a five-year agreement with Donovan Pavilion Management, Inc for managing the Grand View meeting space at the Lionshead Welcome Center. Foley made a motion to approve the Grand View contract with Donovan Pavilion Management Inc; Coggin seconded the motion passed (6-0). 3.3. John F. Donovan Pavilion Management Agreement Background: Management contract between Town of Vail and Donovan Pavilion Management, Inc. for services associated with managing Donovan Pavilion. Staff Recommendation: Authorize the Town Manager to enter into a five-year agreement with Donovan Pavilion Management, Inc for services associated with managing the Donovan Pavilion. Coggin made a motion to approve the Donovan Pavilion contract with Donovan Management Inc; Foley seconded the motion passed (6-0). 3.4. Vail 2020 Overlay Contract Award Background: Staff received 3 bids for the Vail 2020 Overlay Project from 360 Paving, Elam Construction and United Companies. The project is budgeted with the Capital Street Maintenance budget and is within the engineer's estimate. Roads included in this year's asphalt overlay project include West Lionshead Circle, East Lionshead Circle, West Meadow Drive and Bighorn Road from Exit 180 to Pitkin Creek. The project is scheduled to be completed by June 18, 2020. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with 360 Paving LLC to complete the Vail 2020 Overlay Project in the amount not to exceed $340,000.00. Coggin made a motion to authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with 360 Paving LLC to complete the Vail 2020 Overlay Project in the amount not to exceed $340,000.00; Langmaid seconded the motion passed (6-0). 3.5. Powabunga Music Festival Contract Award Background: The Commission of Special Events granted funding in 2020 to the event producer Full Send Productions in the amount of $79,790 for the Powabunga music festival in April. It is Vail Town policy that the Town Council has to authorize the Town Manger to enter into agreements above $50,000. Town Council Meeting Minutes of February 18, 2020 Page 2 Staff Recommendation: Authorize the Town Manager to enter into a funding agreement in a form approved by the Town Attorney, with event producer Powabunga in an amount not to exceed $79,790. Mason made a motion to authorize the Town Manager to enter into a funding agreement in a form approved by the Town Attorney, with event producer Powabunga in an amount not to exceed $79,790; Coggin seconded the motion passed (6-0). 3.6. Burton US Open Funding Agreement Award Background: The Town Council granted funding in 2020 to Burton in the amount of $490,000 for the Burton US Open Event in February. It is Vail Town policy that the Town Council has to authorize the Town Manger to enter into agreements above $50,000 Staff Recommendation: Authorize the Town Manager to enter into a funding agreement in a form approved by the Town Attorney, with event producer Burton in an amount not to exceed $490,000. Langmaid made a motion to authorize the Town Manager to enter into a funding agreement in a form approved by the Town Attorney, with event producer Burton in an amount not to exceed $490,000; Coggin seconded the motion passed (6-0). 3.7. Taste of Vail Funding Agreement Award Background: The Commission on Special Events granted funding in 2020 to Taste of Vail in the amount of $55,000 for the Taste of Vail Event in April. It is Vail Town policy that the Town Council has to authorize the Town Manger to enter into agreements above $50,000 Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a form approved by the Town Attorney, with event producer Taste of Vail in an amount not to exceed $55,000. Langmaid made a motion to authorize the Town Manager to enter into a funding agreement on a form approved by the Town Attorney, with event producer Taste of Vail in an amount not to exceed $55,000; Coggin seconded the motion passed (6-0). 4.Town Manager Report (10 min.) Robson provided an update on his tour of Vail Health and suggested a similar tour be scheduled for Town Council members. He also met with the director of the Betty Ford Alpine Gardens. 4.1. Spring Back to Vail Update Robson noted a contract would be signed with Highline Productions for Spring Back to Vail concerts on April 10-11. The concerts would feature great bands and would be free. 5. Presentations / Discussion 5.1. 2019 Deed -Restricted Employee Housing Compliance Status Report Presenter(s): George Ruther, Housing Director and Lynne Campbell, Housing Coordinator Town Council Meeting Minutes of February 18, 2020 Page 3 Background: Annually, the Town of Vail Housing Department is charged with verifying compliance of deed -restricted properties in the Town of Vail. There are 888 deed -restricted properties requiring verification. As a courtesy, Housing staff sent affidavit forms to deed - restricted property owners on December 13, 2019 reminding each of their February 1 obligation to provide documentation demonstrating compliance. As of the February 1 deadline 57%, or 501 deed -restricted units have complied. Lynne Campbell, Housing Coordinator, provided council a 2019 Deed -Restricted Employee Housing Compliance Status Report. Courtesy letters were sent to 888 deed -restricted properties reminding them of their Feb. 1 obligation to provide documentation demonstrating compliance. Only 501 deed -restricted units have complied as of the deadline. Councilmembers expressed disappointment and inquired about penalties. Matt Mire, Town Attorney, explained penalties were up to the court's discretion. George Ruther, Housing Director, explained they were working with the attorney's office and would report back with recommendations and solutions. There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (6-0) and the meeting adjourned at 6:23 ub I -d � I _. . - \�� ave Chapin, -Mayor Town C1tr Town Council Meeting Minutes of February 18, 2020 Page 4