HomeMy WebLinkAbout2020-03-03 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, March 3, 2020
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Council started the meeting singing happy birthday to Town Manager Scott Robson.
Caitlin Murray, Bravo Executive Director, introduced the newest Bravo team member Rhonda
Hilton, Senior Vice President of Marketing and External Communication. Anne Marie
McDermott, Bravo Vail's Artist Director, talked to council about the upcoming concerts and
events.
2. Any action as a result of executive session
There was none.
3. Proclamations
3.1. Proclamation No. 2, Series of 2020, In Recognition of Vail's Trailblazer Award
Recipient Josef Staufer
Presenter(s): Dave Chapin, Mayor
Background: Josef Staufer was chosen as the fifth recipient of the Vail
Trailblazer Award
Council members took turns reading Proclamation No. 2, Series of 2020 into the record. Josef
Staufer thanked everyone for the recognition and acknowledged Joe Langmaid and John
Donovan as part of making Vail a great place.
4. Consent Agenda (5 min.)
Town Council Meeting Minutes of March 3, 2020 Page 1
4.1. February 4, 2020 Town Council Meeting Minutes
Foley made a motion to approve the February 4, 2020 Town Council Meeting Minutes; Coggin
seconded the motion passed (6-0) * Mason recused
4.2. February 18, 2020 Town Council Meeting Minutes
Foley made a motion to approve the February 18, 2020 Town Council Meeting Minutes; Coggin
seconded the motion passed (6-0) * Bruno recused
4.3. Resolution No. 6, Series of 2020, Resolution approving an Intergovernmental
Agreement between the Town of Vail and the Eagle River Fire Protection District
Staff Recommendation: Approve on consent, Resolution No. 6, Series of 2020,
Mutual/Automatic Aid Inter -Governmental Agreement between the Town of Vail and Eagle River
Fire Protection District.
Langmaid made a motion to approve Resolution No. 6, Series of 2020; Foley seconded the
motion passed (7-0).
4.4. Resolution No. 8, Series of 2020 a Resolution approving an agreement between the
Town of Vail and the State of Colorado Department of Human Services for co -responder
mental health services.
Background: The Intergovernmental Agreement with the State of Colorado Department of
Human Services for mental health service is necessary and will promote the health, safety,
morals, and general welfare of the Town. Staff Recommendation: Approve on consent,
Resolution No. 8, Series of 2020 a Resolution approving an agreement between the Town of
Vail and the State of Colorado Department of Human Services for co -responder
mental health services.
Stockmar made a motion to approve Resolution No. 8, Series of 2020; Mason seconded the
motion passed (7-0).
4.5. Resolution No. 9, Series of 2020, A Resolution Approving an Amended Operating
Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020
Through December 31, 2020.
Background: See attached memo.
Staff Recommendation: Approve, approved with amendments or deny Resolution No. 9, Series
of 2020.
Bruno made a motion to approve Resolution No. 9, Series of 2020; Langmaid seconded the
motion passed (7-0).
4.6. Sunbird Park Fountain Repair Project Construction Contract Award
Town Council Meeting Minutes of March 3, 2020 Page 2
Background: Bids for the Sunbird Park Fountain Repair Project were received on February 13,
2020 with 1 bidder responding. The bid submitted by Icon, Inc. is a responsible bid and is within
the available allocation within the 2020 Real Estate Transfer Tax budget.
Staff Recommendation: Town Staff recommends the Town Council direct the Town Manager to
enter into a construction contract with Icon, Inc. in the amount of $123,900.00 for the
construction of the Sunbird Park Fountain Repair Project.
Langmaid made a motion to authorize the Town Manager to enter into a construction contract
with Icon, Inc in the amount not to exceed $123,900; Mason seconded the motion passed (7-0).
4.7. Professional Services Agreement with Vail Daily
Background: The Town of Vail 2020 operating budget provides for print and digital advertising in
publications produced by Colorado Mountain News Media across all departments. This
budgeting process provides the foundation to establish advertising rates for 2020 as described
in a partnership agreement with Colorado Mountain News Media. The agreement is for up to
$105,000 to be spent across all departments which is over 50% off community rates. In
accordance with town policy, the Town Council must authorize the Town Manager or its
designee to enter into agreements above $50,000.
Staff Recommendation: Authorize the Town Manager to enter into the Professional Service
Agreement with Vail Daily in a form approved by the Town Attorney not to exceed $105,000.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with the
Vail Daily in the amount not to exceed $105,000; Stockmar seconded the motion passed (7-0).
4.8. Services Agreement with Intercept Insight for 2020 Special Event Surveys.
Background: CSE and staff have selected the service provider for the 2020 Special Event
Surveys to be collected at selected 2020 events. The contract amount is $53,328. It is Vail
Town policy that the Town Council has to authorize the Town Manager to enter into agreements
over $50,000.
Staff Recommendation: Authorize the Town Manager to enter into a service agreement on a
form approved by the Town Attorney, with Intercept Insight in an amount not to exceed $53,328.
Langmaid made a motion to authorize the Town Manager to enter into an agreement wing
Intercept Insight in an amount not to exceed $53,328.00; Foley seconded the motion passed (7-
0).
4.9. Rocky Mountain Burger Battle and Craft Beer Classic Funding Agreement
Background: The Commission of Special Events granted funding in 2020 to the event producer
Team Player Productions in the amount of $65,000 for the Rocky Mountain Burger Battle and
Craft Beer Classic in June. It is Vail Town policy that the Town Council has to authorize the
Town Manger to enter into agreements above $50,000.
Town Council Meeting Minutes of March 3, 2020 Page 3
Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a
form approved by the Town Attorney, with event producer Team Player Productions in an
amount not to exceed $65,000.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with Team
Player Productions in an amount not to exceed $65,000.00; Coggin seconded the motion
passed (7-0).
4.10. Spring Back to Vail Funding Agreement
Background: The Town Council granted funding in 2020 to Highline Sports and Entertainment in
the amount of $550,000 for the Spring Back to Vail event in April. It is Vail Town policy that the
Town Council has to authorize the Town Manger to enter into agreements above $50,000.
Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a
form approved by the Town Attorney, with event producer Highline Sports and Entertainment in
an amount not to exceed $550,000.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Highline Sports and Entertainment in an amount not to exceed $550,000.00; Foley seconded
the motion passed (7-0).
5. Appointments for Boards and Commissions
5.1. Art in Public Places (AIPP) Board Appointments 5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint five people to the AIPP Board for a two-year
term ending March 31, 2022.
Langmaid made a motion to appoint Susanne Graf, Kathy Langenwalter, Tracy Gordon,
Courtney St. John and Kara Woods to the AIPP Board for 2-year terms; Foley seconded the
motion passed (7-0).
6. Town Manager Report (10 min.)
6.1. Wildlife Task Force Update
Robson shared with council an 18-month Environmental Assessment would be taking place on
a proposal to treat 4,400 acres to reduce fuels and improve sheep habitat in the East Vail area.
Robson also noted the town was paying close attention and monitoring updates on coronavirus
with public health partners.
7. Presentations / Discussion
7.1. An update on a proposed ballot initiative for the town. 10 min.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Please provide feedback to staff on proposed next steps.
Town Council Meeting Minutes of March 3, 2020 Page 4
Background: The town is contemplating going to the voters in November for permanent, reliable
source of funding for investments in housing and special events / arts & cultural programming.
This is an update to Town Council on proposed next steps and a timetable of actions prior to a
decision on pursuing a ballot question.
Staff Recommendation: Please provide feedback to staff.
Robson began the discussion by reporting on what possible November 2020 ballot questions
that other government entities in Eagle County were considering. The County was beginning to
conduct polling to test public support for potential tax questions such as housing and childcare.
Halloran reviewed the timeline for a Town of Vail 2020 ballot. Halloran stated staff had already
met with Magellan Strategies, a voter survey research and campaign strategy consultant, who
would poll Vail voters on more detailed questions regarding support of funding for housing and
special events, arts & culture. Voter polling was currently planned for May / early June, with a
report back to Council at the end of June. Staff would then work to draft ballot question(s)
wording, with a final go / no-go approval from Town Council by August 18th. Halloran explained
to effectively solve some of the housing challenges and support a vibrant community with
events and cultural programs, a successful campaign would need to generate approximately
$6.5M per year restricted to the investment in housing and approximately $3.5M per year
restricted to investment in special events, arts and cultural programming. This approach would
allow the town to determine whether it would be viable to participate in the November election
by proposing some revenue ballot measures to the Vail voters. Robson stated polling this
spring would tell all.
Council thanked Robson and Halloran for their report and looked forward to hearing more
information at a near future meeting.
8. Action Items
8.1. Resolution No. 7, Series of 2020, Resolution Adopting of Vail Fire and Emergency
Services Response Performance Objectives and presentation on Vail Fire and
Emergency Services Community Risk Assessment/Standards of Cover. 40 min.
Presenter(s): Mark Novak, Fire Chief; Rich Buchanan Emergency Services Consulting
International
Action Requested of Council: Approve or approve with modifications, Resolution No. 7, Series
of 2020, A Resolution Adopting Vail Fire and Emergency Services Response Performance
Objectives.
Background: Vail Fire and Emergency Services recently completed a Community Risk
Assessment/Standards of Cover analysis. A Standard of Cover provides a baseline for
improving emergency service delivery when accompanied by adopted response performance
objectives. Resolution No. 7 Series of 2020 establishes response performance objectives for
Vail Fire and Emergency Services.
Staff Recommendation: Approve Resolution No. 7, Series of 2020, A Resolution Adopting Vail
Fire and Emergency Services Response Performance Objectives.
Town Council Meeting Minutes of March 3, 2020 Page 5
Novak stated the Community Risk Assessment/Standards of Cover (CRA/SOC) were a
nationally recognized fire service best practice which provided a foundation to make decisions
about resource. Completion of a CRA/SOC was also a required component of the accreditation
process and provided a foundation for the strategic planning process.
Rich Buchanan, Project Manager for Emergency Services Consulting International, presented
an overview of his firm's risk assessment of the Vail Fire and Emergency Services. The
assessment included a staffing analysis, call demand, response time analysis, 1-70 & Vail Pass
considerations, EMS response and community risk assessment, among other factors.
Novak reviewed Resolution No. 7, Series of 2020 regarding response performance objectives
recommending adoption of an 80th percentile goal. This would mean the following:
✓ 6 min., 20 sec. response time for arrival of first unit.
✓ EMS calls response time would be within 6 min.
✓ Hazardous materials incidents, response time goal would be 6 min, 20 sec.
✓ Public assist and service calls, response time performance goal would be 10 min.
Bruno made a motion to approve Resolution No. 7, Series of 2020, Stockmar seconded the
motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:46
p.m.
Attest:
Tammy-Jage, 77 f ler7 \
Resp S _. mitted,
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Da apin, tay6r
Town Council Meeting Minutes of March 3, 2020 Page 6