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HomeMy WebLinkAbout2021-05-04 Town Council MinutesVail Town Council Meeting Minutes Tuesday, May 4, 2021 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Citizen Participation There was none. Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tern Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 5, Series of 2021, Declaring Mayas Wildland Fire Preparedness Month. Presenter(s): Paul Cada, Wildland Program Manager Action Requested of Council: Read proclamation into the record Background: During the month of May communities across the west take a pause and engage in some preparation forthe upcoming wildfire season. Wildfire in Colorado and throughout the west continue to be larger, burn longer, and are harder to control. A combination of factors including heavy accumulations of fuel, dryer and warmerweather and more human activities in nature have primed our forests, shrublands and communities to burn. It is incumbent upon everyone; governments, businesses and citizens to prepare for wildfire. The Town of Vail joins the State of Colorado and many communities across the west in declaring May as "Wildfire Awareness Month". Chapin read Proclamation No. 5, Series of 2021 into the record. 4. Consent Agenda Town Council Meeting Minutes of May 4, 2021 Page 1 4.1. Contract with SHC Nursery and Landscape Company (Gore Creek Planting Projects 2021) Background: As part of the efforts to improve water quality in Gore Creek, the town has installed native plantings along the stream bank each of the last five years. Approximately 15,000 native trees, shrubs and forbs have been installed to provide habitat and shade, to reduce erosion and to disrupt pollution pathways to the creek. The proposed work in 2021 will install an additional 3,000 plants as well as improved drip irrigation to increase the success rates along some project sections. Staff Recommendation: Authorize the Town Manager to enter a contract with S H C Nursery and Landscape Company for the Gore Creek Riparian Planting Projects 2021 project. Lang maid made a motion to direct the Town Manager to enter into a contract with SHC Nursey Landscaping Company in the amount not to $51,243.00; Coggin seconded the motion passed (7-0). 4.2. Funding Agreement for Shakedown Presents Summer Village Ambient Entertainment Action Requested of Council: Authorize the Town Manager to enter into an agreement with High Altitude Entertainment, on a form approved by the Town Attorney, to produce the summer ambient entertainment "Shakedown Presents" concerts for $150,000. Background: Contracts over $50,000 need council approval. The funding amount forthe 2021 Summer Ambient Entertainment with Shakedown Presents is $150,000. Staff Recommendation: Authorize the Town Manager to enter into the event agreements with the event producers, on a form approved by the Town Attorney, and not to exceed the contract amounts outlined in staff's memorandum. Coggin made a motion to authorize the Town Manager to enter into an agreement with Shakedown Presents in an amount not to exceed $150,000; Foley seconded the motion passed (7-0). 4.3. Contract with GMV Syncromatics (Transit Intelligent Transportation System Project) Action Requested of Council: Authorize the Town Manager to enter into an agreement with GMV Syncromatics for the Transit Intelligent Transportation System Project. Background: See attached memorandum Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with GMV Syncromaticsforthe implementation of the transit intelligent transportation system in the amount of, and not to exceed, $760,000 contingent on receiving purchase authorization approval from the Colorado Department of Transportation. Supplement the budget by $60,000 for the additional screen from the capital projects fund. Town Council Meeting Minutes of May 4, 2021 Page 2 Coggin made a motion to authorize the Town Manager to enter into an agreement with GMV Syncromatics in an amount not to exceed $760,000 and to approve supplementing the budget by $60,000 from the capital projects for an additional screen; Bruno seconded the motion passed (7-0). 5. Town Manager Report Robson stated he and the Community Development director would be having 2 on 2 meetings with PEC members to discuss several topics to assist in formulating an agenda for an upcoming joint meeting between PEC and Town Council. 6. Presentations / Discussion 6.1. Eagle River Water and Sanitation District Water Supply Master Plan Presenter(s): Linn Brooks, ERWSD General Manager; Jason Cowles, ERWSD Director of Engineering and Water Resources; and Diane Johnson, ERWSD Communications and Public Affairs Manager Action Requested of Council: Listen to presentation and ask questions. Background: General Manager Linn Brooks will provide an overview of the Water Resources Master Plan. Brooks provided a brief recap of the information presented to council on April 6, 2021. Brooks reviewed the Water Resources Masterplan (the "Plan") PowerPoint that was provided in council's agenda material. The objective of the Masterplan was to ensure a reliable physical and legal water supply to existing and approved development and adequate future water supply to meet the land use goals of local land use authorities (LUAs), while protecting environmental and recreational uses of stream flows. There were six aspects of the Plan: 1. Policy • Water conservation goals, Wyear • Definitions of reasonable, inefficient, and unsustainable water use • Priority lists and timelines for Programs and Projects 2. Tools • The model • Data reports • Goals • Performance metrics 3. Resources • Budgeted funds • Grants • Additional in-house skills 4. Programs • Reduce water use by subdivisions that are using more water than they are entitled to • Water Budgeting 5. Projects • Political unification of the District and Authority Town Council Meeting Minutes of May 4, 2021 Page 3 • Bolts Lake 6. Outreach Land Use Agencies Customers Council thanked ERWSD fortheir informative presentation. 6.2. West Vail Master Plan presentation Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: Staff asks Council to review the presentation and provide feedback during the meeting. Background: The creation and adoption of a master plan for West Vail is a Town Council 2018- 2020 Action Plan goal. This master plan is in keeping with the council's intentions around thorough community engagement, sustainable best practices forfuture development, identification of housing opportunities, and fostering economic development to create vibrancy. Gabby Voeller, SE Group, reviewed the draft West Vail Master Plan stating the Plan addressed several issues such as the outdated commercial area, existing aging housing stock, the need for additional pedestrian and biking connections, upgrades to North Frontage Road and limitations of current zoning. The consulting team reviewed current issues and possible solutions concerning: ✓ West Vail Center ✓ Housing ✓ Transportation and Mobility Council members were supportive of the proposed residential rezoning opportunities that would help preserve locals housing. 7. Action Items 7.1. Children's Garden of Learning Construction Contract Award Presenter(s): Tom Kassmel, Town Engineer Action Requested of Council: Award construction contract for the Children's Garden of Learning Relocation Project Background: After receiving no bids for the Children's Garden of Learning Relocation Project, the Town Council directed staff to work with MW Golden to negotiate a final contract price for the project. MW Golden would act as the General Contractor for the project, coordinating and working with Palomar Modular Buildings who were previously awarded the modular construction portion of the project. Staff Recommendation: Award construction contract to MW Golden and direct Town Manger to supplement project budget. Town Council Meeting Minutes of May 4, 2021 Page 4 Kassmel reminded council that at the last Council meeting on April 20, Council directed staff to work with M W Golden to retain the necessary subcontractors and to negotiate an agreed upon contract price. As a result of this additional effort, the current total GC contract price is $1,630,000; $460,000 over budget. Kassmel recommended to keep moving forward with a contract award not to exceed $1,630,000 and supplementing the project budget by $460,000 from the Vail Reinvestment Authority (VRA). Foley made a motion to authorize the Town Manager to enter into an agreement with MW Golden in an amount not to exceed $1,630,000 and to supplement the project budget in an amount of $460,000 from the Vail Reinvestment Authority; Coggin seconded the motion passed (7-0). 7.2. Ordinance No. 10, Series 2021, First Reading, An Ordinance Amending Section 7- 3D-1 of the Vail Town Code to Increase the Penalties for Parking Violations in the Area Around the Booth Lake Trailhead Presenter(s): Ryan Kenney, Police Commander Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 10, Series of 2021 upon first reading Background: At Council's direction, the East Vail Trailheads Committee met and discussed options for curbing illegal parking at the Booth Falls Trailhead. After considering several options, a special enforcement area was selected as the best option. The enforcement area is Booth Lake Trailhead known as the Booth Lake Trailhead Parking Zone, which shall include Mann's Ranch Road, Booth Falls Road, Booth Falls Court, and the 2800 — 3700 block of the North Frontage Road. Parking fines in this area will start at $100 for the first offense, $200 for the second and $300 forthe third. Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 10, Series of 2021 upon first reading Craig Bettis, Vail Police Commander, reviewed the first reading of Ordinance No. 10, Series of 2021 with council. The ordinance addressed illegal parking at the Booth Heights Trailhead. Public comment was called. Penny Wilson asked if the fines would apply to hiker vehicles at the park and Bald Mountain Road. Pam Stenmark asked if parking would be limited at Vail Mountain School. Robson provided information about the pending closure of the trailhead parking lot as a pilot program beginning June 2 to address traffic and safety concerns in the neighborhood. Council had no comments. Stockmar made a motion to approve Ordinance No. 10, Series of 2021 upon first reading; Langmaid seconded the motion passed (6-0* Coggin left the meeting at 8:00 pm). Town Council Meeting Minutes of May 4, 2021 Page 5 There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (6-0* Coggin left the meeting at 8:00 pm). and the meeting adjourned at 8:45 p.m. Attest: T mmy gel, Tow Jerk pec Ily, u i `ed, q, ► in, Mayor Ib Town Council Meeting Minutes of May 4, 2021 Page 6