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Home My WebLink About2021-05-18 Town Council MinutesVail Town Council Meeting Minutes Tuesday, May 18, 2021 6:00 P.M. Due to the Town's Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Staff members present: Citizen Participation There was none. Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tern Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 2. Any action as a result of executive session There was none. 3. Vail Youth Recognition Awards 3.1. Town of Vail Scholarship Program Recognitions Presenter(s): Jenn Bruno, Vail Town Council Member and Dwight Henninger, Chief of Police Background: The Town of Vail has offered a financial scholarship program for Vail seniors who have achieved academic excellence and leadership success and commitmenttothe Vail community. The scholarship is to help fund students who are pursuing their next chapter in life at either a college, university or technical school. The 2021 award will be given to two senior students, Gabriela Fuentes Georgieva who attends Eagle Valley High School and Jessica Sherpa who attends Vail Mountain School. Bruno introduced and provided background information on the two seniors who have been awarded the $5000 Town of Vail Scholarships: Gabriela Fuentes Georgieva, Eagle Valley High School student and Jessica Sherpa, Vail Mountain School student. Both scholarship recipients addressed the council stating how grateful they were to be selected as this year's scholarship recipients. 4. Appointments for Boards and Commissions Town Council Meeting Minutes of May 18, 2021 Page 1 4.1. Vail Local Housing Authority Appointment Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the VLHA for a five-year term ending on May 31, 2026. Langmaid made a motion to appoint Mary McDougal to the Vail Local Housing Authority for a five-year term ending May 31, 2026; Foley seconded the motion passed (7-0) 4.2. Vail Local (Liquor) Licensing Authority Appointments Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint three people to serve on VLLA for two-year term ending May 31, 2023. Langmaid made a motion to appoint Bryce Bastolich, Ross Cohen and Bob McKnown to the Vail Local Licensing Authority for a two year term ending on 5/31/2023; Foley seconded the motion passed (7-0). 5. Consent Agenda 5.1. April 06, 2021 Meeting Minutes Langmaid made a motion to approve the April 6, 2021 meeting minutes; Foley seconded the motion passed (7-0). 5.2. April 20, 2021 Meeting Minutes Foley made a motion to approve the April 20, 2021 meeting minutes; Coggin seconded the motion passed (6-0 * Mason recused due to her absence from the April 20 council meeting). 5.3. Resolution No. 8, Series of 2021, A Resolution of the Vail Town Council Approving a Master Lease Between the Town of Vail and the Vail Corporation, DBA Vail Associates Inc. ("VAI") Action Requested of Council: Approve, approve with modifications or deny Resolution No. 8, Series of 2021 Background: Vail Associates Inc desire to lease from the Town of Vail 37 of the Timber Ridge Apartments together with 27 parking spaces to sublease those units to their employees. Staff Recommendation: Approve, approve with modifications or deny Resolution No. 8, Series of 2021 Langmaid made a motion to approve Resolution No. 8, Series of 2021; Foley seconded the motion passed (5-2 Coggin and Bruno opposed) Town Council Meeting Minutes of May 18, 2021 Page 2 5.4. Resolution No. 20, Series of 2021, a Resolution of the Vail Town Council Approving a First Amendment to the Lot 3, Middle Creek Development Agreement between the Town of Vail and Triumph Development West, LLC. Action Requested of Council: Approve, approve with amendments, or deny Resolution 20, Series 2021. Background: On March 2, 2021, the Vail Town Council approved Resolution No. 10, Series of 2021, approving an agreement with Triumph Development forthe development of Lot 3, Middle Creek (Residences at Main Vail). Contained within is a provision setting forth a deadline for approving a development agreement for the subsequent redevelopment of the Timber Ridge Village Apartments. Given time constraints and focused efforts to obtain an entitlement approval for the Residences at Main Vail this has not yet happened. Staff Recommendation: Approve, approve with amendments, or deny Resolution 20, Series 2021. Langmaid made a motion to approve Resolution No. 20, Series of 2021; Foley seconded the motion passed (7-0). 5.5. Resolution 21, Series 2021, A Resolution of the Vail Town Council Approving an Intergovernmental Agreement between the Town of Vail and the Town of Avon for Building Inspection Coverage Services. Action Requested of Council: Approve, approve with amendments or deny Resolution 21, Series 2021. Background: The Town of Vail and the Town of Avon desire to cooperate to allow The Town's building inspectors to perform building inspections in Avon when Avon's building inspectors are unavailable or on vacation. Staff Recommendation: Approve, approve with amendments or deny Resolution 21, Series 2021. This resolution was not voted on due to contract negotiations were still occurring. 5.6. Resolution No. 22 Series of 2021, An Intergovernmental Agreement for Fire and Emergency Medical Services Automatic or Mutual Aid Between the Town of Vail, the Eagle River Fire Protection District, the Greater Eagle Fire Protection District and the Gypsum Fire Protection District Action Requested of Council: Approve, approve with amendments, or deny Resolution No. 22 Series of 2021 Background: See attached memorandum Staff Recommendation: Approve, approve with amendments, or deny Resolution No. 22 Series of 2021 Town Council Meeting Minutes of May 18, 2021 Page 3 Langmaid made a motion to approve Resolution No. 22, Series of 2021; Coggin seconded the motion passed (7-0). 5.7. Contract with 360 Paving, LLC (complete Vail 2021 Overlay Project) Action Requested of Council: Authorize the Town Manager to enter into an agreement with 360 Paving LLC to complete the Vail 2021 Overlay Project. Background: Staff received 3 bids for the Vail 2021 Overlay Project from 360 Paving, GM Asphalt Repair and United Companies. The project is budgeted with the Capital Street Maintenance budget and is within the engineer's estimate. Roads included in this year's asphalt overlay project include Westhaven Dr, Vail View Dr and Red Sandstone Rd from the S Frontage Rd to Vail View Dr. The project is scheduled to be completed by September 24, 2021. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with 360 Paving LLC to complete the Vail 2021 Overlay Project in the amount not to exceed $290,020.00. Coggin made a motion to authorize the Town Manager to enter into an agreement with 360 Paving LLC in an amount not to exceed $290.020.00; Foley seconded the motion passed (7-0). 5.8. Contract with Hess Contracting (Lionshead Transit Center Bus Shelter) Action Requested of Council: Award Construction Contract. Background: The Town of Vail publicly bid the Lionshead Transit Center Westbound Bus Stop Shelter project, which was originally intended to be constructed in 2018 but was deferred due to budget constraints. Award contract to Hess Contracting. Staff Recommendation: Authorize the Town Manager to enter into a construction contract, in a form approved by the town attorney, with Hess Contracting, Inc. in the amount of $138,006. Coggin made a motion to authorize the Town Manager to enter into an agreement with Hess Contracting Inc in an amount not to excess $138,006; Foley seconded the motion passed (7-0). 6. Town Manager Report Robson stated he had nothing to discuss with council at this time. 7. Action Items 7.1. Ordinance No.11, Series 2021, First Reading, an Ordinance Repealing and Reenacting Title 11, Sign Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, to Adopt Updated Sign Regulations, and Setting Forth Details in Regard Thereto Presenter(s): Erik Gates, Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 11, Series of 2021, upon first reading. Town Council Meeting Minutes of May 18, 2021 Page 4 Background: On June 18th, 2015, the Supreme Court of the United States (SCOTUS) issued a decision on Reed v. Town of Gilbert in favor of Reed that put the constitutionality of sign codes in many municipalities, including the Town of Vail, into question. The SCOTUS decision generally points to municipalities needing sign codes that address time, place, and manner distinctions only when it comes to sign regulation. Changes proposed in the current draft of the new sign code aim to remove content and speaker distinctions as much as possible, to "clean up" the code by removing redundant or irrelevant definitions and regulations, and to address concerns brought by the PEC at previous meetings. Staff Recommendation: The Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for Prescribed Regulations Amendment pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Title 11, Sign Regulations, Vail Town Code, in order to reduce content based regulations following the US Supreme Court ruling in Reed v. Town of Gilbert and accompanying changes. Foley made a motion to approve Ordinance No. 11, Series of 2021 upon first reading; Stockmar seconded the motion passed (7-0) 8. Public Hearings 8.1. Ordinance No. 10, Series 2021, Second Reading, an Ordinance Amending Section 7-3D-1 of the Vail Town Code to Increase the Penalties for Parking Violations in the Area Around the Booth Lake Trailhead Presenter(s): Ryan Kenny, Police Commander Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 10, Series of 2021 upon second reading Background: At Council's direction, the East Vail Trailheads Committee met and discussed options for curbing illegal parking at the Booth Falls Trailhead. After considering several options, a special enforcement area was selected as the best option. The enforcement area is Booth Lake Trailhead known as the Booth Lake Trailhead Parking Zone, which shall include Mann's Ranch Road, Booth Falls Road, Booth Falls Court, and the 2800 — 3700 block of the North Frontage Road. Parking fines in this area will start at $100 forthe firstoffense, $200 for the second and $300 for the third. Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 10, Series of 2021 upon second reading Craig Bettis, Vail Police Commander, reviewed Ordinance No. 10, Series of 2021 with council stating there had been no changes since the first reading. There was no public comment. Council had no comment. Town Council Meeting Minutes of May 18, 2021 Page 5 Langmaid made a motion to approve Ordinance No. 10, Series of 2021 upon second reading; Stockmar seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:45 p.m. Attest: am Sm agel, Tbwn-t jerk Re ctf ly ' m it�, I l M asor`l 44 ORATSr, , Town Council Meeting Minutes of May 18, 2021 Page 6