HomeMy WebLinkAbout2021-06-01 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, June 1, 2021
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Staff members present
Citizen Participation
Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tern
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
There was no citizen participation
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. Resolution 21, Series 2021, A Resolution of the Vail Town Council Approving an
Intergovernmental Agreement between the Town of Vail and the Town of Avon for
Building Inspection Coverage Services
Action Requested of Council: Approve, approve with amendments or deny Resolution 21,
Series 2021.
Background: The Town of Vail and the Town of Avon desire to cooperate to allow The Town's
building inspectors to perform building inspections in Avon when Avon's building inspectors are
unavailable or on vacation.
Staff Recommendation: Approve, approve with amendments or deny Resolution 21, Series
2021.
`There was no action taken. Staff was still working through the contract details.
3.2. Contract with Walking Mountain Science Center for Vail Nature Center
... ........... ......_.......
Town Council Meeting Minutes of June 1, 2021 Page 1
Action Requested of Council: Approve, approve with amendments, or deny contract with
Walking Mountain Science Center
Background: Annual contract for the Vail Nature Center
Staff Recommendation: Approve, approve with amendments, or deny contract with Walking
Mountain Science Center
Foley made a motion to authorize the Town Manger to enter into an agreement with Walking
Mountain Science Center not to exceed $75,000.00; Stockmar seconded the motion passed (7-
0).
4. Town Manager Report
4.1. Vail Welcome Centers Earn Gold Certification from Colorado Tourism Office
(vailgov.com)
Robson recognized the Vail Welcome Centers for earning a Gold Certification distinction from
the Colorado Tourism Office, the highest level achievable.
4.2. Update about American Cross Rescue Plan Funds
Kathleen Halloran, Finance Director, reviewed the types of projects eligible to receive pandemic
recovery federal funding. Council will review additional details at the next meeting.
4.3. Review Proposed Community Picnic Dates (July 13 at Bighorn Park; August 10 at
Donovan Pavilion)
Council agreed on the dates for the community picnics
5. Presentations / Discussion
5.1. 2020 Audited Financial Statements for the Town of Vail
Presenter(s): Kathleen Halloran, Finance Director and Michael Jenkins, McMahan and
Associates
Action Requested of Council: The 2020 audited financial statements are presented to Town
Council for information only; No action requested.
Background: In accordance with section 9.11 of the Vail Town Charter, an independent audit
shall be made of all town accounts at least annually. The audit shall be conducted by certified
public accountants and made available for public inspection. The 2020 audit was conducted by
McMahan and Associates.
Halloran provided a review of the 2020 financial statements starting with Government Wide
Statements. Halloran explained the Government Wide Statement provided a broad overview
similar to a private sector business, including capital assets and long-term debt on a full accrual
basis.
Town Council Meeting Minutes of June 1, 2021 Page 2
Statement of Net Position:
Assets exceed liabilities by $338.5M
$208.6M net investment in capital assets
$2.4M TABOR reserves; $1.1 M restricted; $126.3M unrestricted
Statement of Activities:
$17.5M increase in net position
$82.8 M revenue; $19.6M program specific; and $63.2M general revenue
$65.3M expenses
Fund Statements are record financial transactions for specific activities of governmental
functions.
Governmental Funds:
• General Fund
✓ Favorable to budget by $3.2M
• Capital Projects Fund
✓ Managed $12.7M in projects
• Real Estate Transfer Tax Fund
✓ Managed $2.3M in projects
✓ $3.1 M Ops
• Marketing Fund
• Vail Local Marketing District
• Vail Reinvestment Authority
Proprietary Funds:
• Internal Services
✓ Heavy Equipment Fund
✓ Health Insurance Fund
• Enterprise Funds
✓ Dispatch Services Fund
✓ Timber Ridge Fund
Michael Jenkins, McMahan and Associates, reviewed the 2020 audit report with council. Town
of Vail was highly liquid with $120M in cash and investments which provides flexibility. There
was also a strong asset base with $221.5M, no direct long-term debt and a solid equity position
of 62% net equity.
Jenkins stated the town came thru challenging year with respectable financial results:
Revenues grew due to RETT and grants;
Fund balances remained healthy, despite demands, and
All funds within approved budgets.
Jenkins noted accounting policies and practices are conservative, consistent & compliant.
There was no public comment and council did not have any questions.
Council thanked Halloran and Jenkins for their presentation.
5.2. Wildland Fire Seasonal Outlook and Wildland Fire Mitigation Program Updates
Presenter(s): Paul Cada, Wildland Program Manager Mark Novak, Fire Chief
Town Council Meeting Minutes of June 1, 2021 Page 3
Action Requested of Council: Provide feedback to staff regarding recommended actions
Cada reviewed the wildland fire program update with council. The presentation was included in
the council's packet of material for this meeting. The three largest wildfires ever recorded in
Colorado occurred in 2020. There would likely be a significant wildfire season again this year if
drought continues. Emphasis had been on fire -adapted education thru the Wildfire Ready
campaign. This had resulted in 100% increase in signups for EC Alert, double the number of
signups for Community Connect, 400% increase in webpage traffic on wildfire evaluation and
early use of chipping program Cada noted there would be continued emphasis on personal
responsibility and the changing fire environment throughout the spring and summer.
Chief Novak reminded council that wildfire code amendments had taken place as of March 2020
and implementation had been reasonably smooth. The code amendments applied to new
construction, additions over 500 sq. ft. and substantial deck replacements. Evacuation planning
had improved countywide based on lessons learned from the 2020 fires. Novak emphasized
that community education was critical. Operational readiness, Vail's wildland division provided
supplemental staffing 7 days a week from May thru October. Wildland deployments over the
past several years was leading to higher levels of qualification and better levels of service to the
community. Implementation of the Community Wildfire Protection Plan had included Booth
Creek prescribed fire and future project planning to include discussions with Vail Resorts and
maintenance of previously treated areas. Novak shared additional funding would allow for
planning and implementation of larger -scale mitigation projects with dedicated staff.
Booth Creek environmental analysis would include a public scoping process in mid -summer.
Treatment options in designated wilderness areas would be limited to the most minimal tool
available to accomplish the project objectives which would add complication to project
implementation
There was no public comment.
Council asked if rebates could possibly be offered for homeowners to replace shake shingle
roofs. Council expressed support for the recommendations offered by Novak
6. Public Hearings
6.1. Ordinance No.11, Series 2021, Second Reading, An Ordinance Repealing and
Reenacting Title 11, Sign Regulations, Vail Town Code, Pursuant to Section 12-3-7,
Amendment, to Adopt Updated Sign Regulations, and Setting Forth Details in Regard
Thereto
Presenter(s): Erik Gates, Planner
Action Requested of Council: Approve, approve with amendments, or deny Ordinance No. 11,
Series 2021 Second Reading, An Ordinance Repealing and Reenacting Title 11, Sign
Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, to Adopt Updated Sign
Regulations, and Setting Forth Details in Regard Thereto
Background: On June 18th, 2015, the Supreme Court of the United States (SCOTUS) issued a
decision on Reed v. Town of Gilbert in favor of Reed that put the constitutionality of sign codes
in many municipalities, including the Town of Vail, into question. The SCOTUS decision
Town Council Meeting Minutes of June 1, 2021 Page 4
generally points to municipalities needing sign codes that address time, place, and manner
distinctions only when it comes to sign regulation. Changes proposed in the current draft of the
new sign code aim to remove content and speaker distinctions as much as possible, to "clean
up" the code by removing redundant or irrelevant definitions and regulations, and to address
concerns brought by the PEC at previous meetings.
Staff Recommendation: Approve, approve with amendments, or deny Ordinance No. 11, Series
2021 Second Reading, An Ordinance Repealing and Reenacting Title 11, Sign Regulations, Vail
Town Code, Pursuant to Section 12-3-7, Amendment, to Adopt Updated Sign Regulations,
and Setting Forth Details in Regard Thereto
Gates reviewed Ordinance No. 11, Series of 2021 with council stating there had been no
changes since the first reading.
There was no public comment and council did not have any questions.
Coggin made a motion to approve Ordinance No. 11, Series of 2021 upon second reading;
Bruno seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:32
p.m.
Attest:
Tammy gel, own C k
Town Council Meeting Minutes of June 1, 2021
Respectfully
SubmitteI
AaveChaDpn, Ma or 1
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